Propone Gas
| Location: | Georgia |
|---|---|
| Posted: | May 5, 2026 |
| Due: | May 28, 2026 |
| Agency: | Emanuel County Schools |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Document Name | Post Date | Due Date | Status |
| Propone Gas | 5-01-26 |
05-28-26
@2:00PM |
Attachment Preview
RFP: Propane
Emanuel County Schools
Propane Supply Bid Specifications
July 1, 2026- June 30, 2027
Bid Due Date: May 28, 2026 at 2:00 PM
Issue Date: May 1,2026
Contact Person: Jansen Ware, Assistant Superintendent
Purpose
Emanuel County Schools is soliciting sealed bids from qualified vendors for the supply and
delivery of propane gas for district facilities.
Swainsboro High School Field House
Swainsboro High School Greenhouse
Swainsboro Middle School Greenhouse
Emanuel County Institute Greenhouse
Scope of Services
The awarded vendor shall provide:
● Bulk propane fuel supply
● Scheduled and emergency delivery services
● Tank refills for district-owned and/or vendor-owned tanks
● Monitoring of tank levels
● Compliance with all state, federal, and local safety regulations
● Maintenance/service support for leased tanks
Estimated Usage
Estimated annual propane consumption may include, but is not guaranteed:
● Agricultural or maintenance equipment (Greenhouses)
● Athletic Facility Equipment (commercial dryer)
Pricing Requirements
Bidders shall provide:
A. Fixed Price Option:
● Price per gallon for propane
● Delivery fees (if any)
● Tank rental fees (if applicable)
● Emergency delivery fees
B. Variable Price Option:
● Cost structure based on OPIS or market index
● Markup percentage or flat fee
● Delivery fees
● Tank rental/service fees
C. Additional Charges:
Clearly identify all:
Hazmat fees
● Environmental fees
● Fuel surcharges
● Administrative fees
Delivery Requirements
● Deliveries must be made during normal business hours unless otherwise approved
● Emergency deliveries must be available within 24 hours
● Vendor must ensure uninterrupted supply
● Delivery tickets must include:
o Date
o Location
o Gallons delivered
o Price per gallon
o Total cost
Equipment Specifications (If Vendor-Owned Tanks)
Vendor shall specify:
● Tank sizes available
● Installation costs
● Maintenance responsibilities
● Monitoring capabilities
● Leak detection compliance
● Removal terms upon contract termination
Safety and Compliance
Vendor must:
● Be licensed and insured
● Meet all Georgia and federal propane regulations
● Provide proof of:
o Liability insurance
o Workers compensation
o Relevant certifications
● Maintain OSHA and NFPA compliance
● Provide emergency response procedures
Bid Submission Requirements
Bidders must include:
● Company profile
● References from similar school/government clients
● Pricing sheet
● Service area confirmation
● Proof of insurance
● Licensing documentation
● Completed non-collusion affidavit
● W-9
Evaluation Criteria
Bids may be evaluated based on:
● Cost
● Reliability
● Service capabilities
● Emergency response
● Vendor experience
● References
● Compliance with specifications
Lowest bid may not automatically guarantee award.
Contract Terms
● District reserves right to reject any/all bids
● Contract may be renewed annually upon mutual agreement with a one year roll-over
option
● Vendor performance may be reviewed periodically
● Pricing adjustments must be clearly defined
● Termination clauses must be included
Submission Instructions
Sealed bids should be clearly marked:
“Propane Fuel Bid”
Submit to:
Emanuel County Schools
201 North Main St.
Swainsboro, GA 30401
Deadline: May 28, 2026 at 2:00 PM
Late submissions will not be accepted.
Special Conditions
● Quantities are estimates only
● District may add or remove delivery sites
● District reserves right to purchase from alternate sources during emergencies
● Vendor must coordinate with district maintenance department
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
Project: Property Sale of 8 Salt Creek Road, Lot 69, Silk Hope Farms
Chatham County
Bid Due: 7/10/2026
Event ID Event Title Government Entity Start Date (ET) End Date (ET) PE-60550-NONST-2026-000000012
State Government of Georgia
Bid Due: 6/24/2026
Request for Bids - Chemicals for Water Treatment/Wastewater Treatment Plants # 60550-2026-0006 Posted:
Milledgeville city
Bid Due: 6/24/2026
Follow Solicitation for PROPANE DELIVERY FORT BENNING GA and CAMP MERRILL, GA Active
DEPT OF DEFENSE
Bid Due: 7/08/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.