RFP: Blue Ridge Community College Epoxy Floor for Mechatronics

Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Memorandum To: Interested Qualified Bidders
From: Bryan Rhodes
HC Capital Projects Director
Brian Cotton
HC Capital Projects Superintendent
Ronnie Kilby
HC Capital Projects Project Coordinator
Marshall Morris
Blue Ridge Community College Capital Project Coordinator
Subject: Request for Proposals:
Blue Ridge Community College Epoxy Floor for Mechatronics
Date: September 30, 2026
Mandatory Pre-Bid Meeting: October 7th, 2026 @ 10:00 am
Blue Ridge Community College
Spearman Building (Main Entrance)
Blue Ridge Community College
150 East Campus Drive
Flat Rock, NC 28731
Proposals are due: October 21st, 2026 by 2:00 pm
Henderson County Government Offices
Attention: Bryan Rhodes
100 North King Street, Project Management
Hendersonville, NC 28792
Location of Work: BRCC Spearman Building (Mechatronic Lab)
150 East Campus Drive
Flat Rock, NC 28731
Last Day for Questions: October 9th, 2026 at 5:00pm Question must be in written
form by email or USPS letter on or before, but No Later Than
date indicated. Submit all questions to: the
BRCC Capital Project Coordinator
(Marshallm@blueridge.edu).
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Sealed hard copy bids will be received from bidders by Henderson County at the Henderson County
Government Offices, 100 North King Street, Project Management Suite, Hendersonville, North Carolina
28792 until October 21st, 2026 @ 2:00 pm.
Scope of Work:
GENERAL:
Henderson County requests proposals to provide a turnkey project inclusive of all but not limited to:
Labor and materials
o
Taxes on materials and labor
o
Supervision
o
Diamond grind to remove existing coating
o
Shot blast to profile for pimer
o
Moisture testing
o
Moisture mitigation
o
MVP moisture barrier primer (or similar)
o
Remove and replace vinyl base cove with 4 12" base cove to ensure that the bottom of the existing
o
painted wall is concealed.
Dust protection
o
Dumpster costs and disposal fees
o
Striping and lettering
o
Floor preparation
o
Temporary heat, ventilation or lighting
o
Generator rental fees, associated temporary electrical needs to include temporary wiring
o
Equipment rental
o
Barricading the work area
o
This includes the entire scope of work including: diamond grind to remove the existing epoxy floor down to
concrete, shot blast to profile for primer, conduct moisture testing, ensure surface is suitable for proper
adhesion, patch all cracks and holes, caulk all functional expansion joints, apply epoxy/resinous floor
system, and install striping and lettering. Contractor is to meet or exceed all requirements and specifications
outlined in the RFP and Pre-Bid.
Work may start immediately pending HC's Notice to Proceed, and total completion is required by
December 31st, 2026. Total completion must allow for all drying curing times required for normal foot
traffic. Classes resume January 4th, 2027.
The Mechatronic lab is approximately 4,350 square foot and has an existing epoxy floor which is
approximately 15 years old. The floor does have problems with high moisture. Moisture readings above 3.0
have been recorded in other floor areas of the building. The Contractor will be responsible for conducting
moisture testing or hiring an
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
agency certified in moisture testing and ensuring the use and application of products for such use.
Any exclusion from the Base bid's scope of work when the Contractor submits their
bid may result in rejection of the bid.
Neither Henderson County nor Blue Ridge Community College will be a General Contractor for this
project. In all references, the "Contractor" refers to the company submitting a bid. As such, the
company submitting the bid will be responsible for ALL aspects of the scope of work in the Base bid
and any Alternates accepted by the Owner. The Contractor is responsible for ALL aspects of the job
required for a total, turnkey project.
Liquidated damages of $500.00 per day will be applied, per day past the date of substantial
completion. Liquidated damages will be determined upon contractor performance and shall not be
applied to any delays due to procurement of needed units or materials for this project.
The Contractor is required to provide a written Single Source Warranty.
o
Neither Henderson County or Blue Ridge Community College will pay any "deposit". A payment
o
request for stored materials may be requested by the Contractor for delivered project materials that
have been visually verified by a representative of Henderson County or Blue Ridge Community
College as being received by the Contractor and stored in a bonded warehouse with accompanying
receipt indicating the dollar amount of the materials.
This WILL be 2 stage construction. Blue Ridge Community College staff will move the trainer side
o
equipment first for the contractor prior to work starting. Upon completion of that side (including
curing time), BRCC staff will move the equipment and furniture from the classroom side.
The Contractor will be responsible for conducting moisture testing or hiring an agency certified in
o
moisture testing and ensuring the use and application of products for such use.
All moisture mitigation required for proper bonding of the resinous floor system to the concrete,
o
prevent future blistering or separation, and to provide long lasting durability is to be included in the
Base bid.
Contractor will be responsible for all surface preparation prior to work starting to include any
o
required floor sweeping or vacuuming.
Project includes disposal of all debris & packing materials offsite at the Contractor's expense. The
o
contractor will not be allowed to use College dumpsters. Construction dumpsters will be the
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
responsibility of the Contractor and at the Contractor's expense. All such dumpster and associated
disposal cost are to be included in the Base bid.
The Contractor is required to include All generator and equipment rental costs in the Base bid. The
o
Contractor will be responsible for providing generator power for anything requiring more than
120volt electrical. Additionally, the Contractor is responsible for any and all temporary wiring
needed for completion of the project.
This is NOT considered a Capital Project. Neither Henderson County nor Blue Ridge Community
o
College will sign an E-589CI or any other affidavit of Capital Improvement. The Contractor is to
include ALL taxes on materials and labor in his bid. It will not be Henderson County or Blue Ridge
Community College's responsibility to pay any taxes on material or labor.
Any equipment or cabinets which must remain in place due to size or weight will be the Contractor's
o
responsibility to cover and protect these items and equipment from dust and material splatters.
Owner to receive a written 2 year workmanship warranty upon completion. Written 2 year
o
workmanship warranty and manufacturers written Single Source Warranty must be received before
final payment is issued.
Work schedule:
Work may start immediately after receipt of purchase order and have total completion (to include
o
curing time) by December 31st, 2026.
Total completion must allow for all drying curing times required for normal foot traffic. Classes
o
resume January 4th, 2027.
Contractor must submit a timeline for beginning and completion of the project.
o
The College will relocate all removable tables, chairs, tools, trainers and storage cabinets so that the
o
Contractor can start work on December 14th.
Contractor will be responsible to provide any and all ventilation or drying fans and any additional
o
heat required for proper curing of the epoxy/resinous floor system.
Install all materials and equipment in accordance with all manufacturer's instructions and warranty
o
requirements.
Any deficiencies found in the installation or materials used in the installation will be the
o
Contractor's responsibility and expense to correct.
Work schedule limitations to be coordinated with the Blue Ridge Community College Capital
o
Project Coordinator.
Daily Cleanup of all affected work areas and paths of entry and material delivery or removal.
o
Any damage to buildings, walk ways, pads, patios and foliage will be the responsibility of the
o
Contractor to repair or replace at their expense.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
JOB SPECIFICS:
Informational Submittals:
For each resinous flooring component that the Contractor plans on using, he should provide a submittal with
product data. This should include the manufacturer's technical data, application instructions, and
recommendations for each resinous flooring component required.
Installer Qualifications:
Manufacturer's authorized representative who is trained and approved for
o
installation of flooring systems required for this Project.
Engage an installer who is certified in writing by resinous flooring manufacturer as qualified to
o
apply resinous flooring systems indicated.
o
Installer Certificates: Signed by manufacturer certifying that installers comply with specified
o
requirements.
Source Limitations:
Obtain primary resinous flooring materials, including primers, resins, hardening
o
agents, grouting coats, and topcoats, from single source from single manufacturer. Provide
secondary materials, including patching and fill material, joint sealant, and repair materials, of type
and from source recommended by manufacturer of primary materials.
Delivery, Storage, and Handling:
Deliver materials in original packages and containers, with seals unbroken, bearing manufacturer's
o
labels indicating brand name and directions for storage and mixing with other components.
PROJECT CONDITIONS
Comply with resinous flooring manufacturer's written instructions for substrate temperature, ambient
o
temperature, moisture, ventilation, and other conditions affecting resinous flooring application.
Close spaces to traffic during resinous flooring application and for not less than manufacturer's
o
recommendations for pedestrian traffic.
Requirements for Industrial Mechatronics' Resinous Flooring System:
Abrasion resistant, impact resistant and chemical-resistant, industrial-aggregate-filled, resin-based,
o
monolithic floor surfacing designed to produce a seamless floor.
Suitable for vehicular traffic
o
Resistant to Tire Staining
o
Wearing Surface: Textured for slip resistance.
o
Impact Resistant
o
Overall System Thickness: Per manufacturer specifications.
o
Able to provide written manufacturer Single Source Warranty.
o
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Body Coat:
Thickness of Coats: Thickness per manufacturer specifications
o
Topcoat: Sealing or finish coats.
Resin: High Solids Urethane non-skid. As recommended by the manufacturer for Single Source
o
Warranty.
Formulation Description: 100 percent solids.
o
Type: Clear.
o
Finish: High Gloss.
o
Number of Coats: As recommended by manufacturer for a durable and a long lasting finish.
o
Primer: Type recommended by manufacturer for substrate and body coats indicated. As recommended by
manufacturer for Single Source Warranty.
Patching and Fill Material: Resinous product of or approved by resinous flooring manufacturer and
recommended by manufacturer for application indicated. As recommended by manufacturer for Single
Source warranty.
Surface Preparation:
Machine diamond grind or shot-blast surfaces to remove existing epoxy down to concrete. Properly
o
prepare surface for new resinous floor system.
Repair damaged and deteriorated concrete according to resinous flooring manufacturer's written
o
instructions.
Verify that concrete substrates are dry and moisture-vapor emissions are within acceptable levels
o
according to manufacturer's written instructions.
Use patching and fill material to fill non-moving cracks, holes, anchor bolt holes, gouges, divots
o
depressions and other imperfections in substrates according to manufacturer's written instructions.
Treat control joints and other nonmoving substrate cracks to prevent cracks from reflecting through
o
resinous flooring according to manufacturer's written instructions.
General: Prepare and clean substrates according to resinous flooring manufacturer's written
o
instructions for substrate indicated. Provide clean, dry substrate for resinous flooring application.
Concrete Substrates: Provide sound concrete surfaces free of laitance, glaze, efflorescence, curing
o
compounds, form-release agents, dust, dirt, grease, oil, and other contaminants incompatible with
resinous flooring.
Application:
Apply components of resinous flooring system according to manufacturer's written instructions to
o
produce a uniform, monolithic wearing surface of thickness indicated.
Coordinate application of components to provide optimum adhesion of resinous flooring system to
o
substrate, and optimum inter-coat adhesion.
Cure resinous flooring components according to manufacturer's written instructions. Prevent
o
contamination during application and curing processes.
At substrate expansion and isolation joints, comply with resinous flooring manufacturer's written
o
instructions.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Apply primer over prepared substrate at manufacturer's recommended spreading rate.
o
Apply self-leveling slurry body coats in thickness recommended by manufacturer for flooring
o
system.
Broadcast aggregates at rate recommended by manufacturer and, after resin is cured, remove excess
o
aggregates to provide surface texture indicated.
Apply troweled or screeded body coats in thickness indicated for flooring system. Hand or power
o
trowel and grout to fill voids. When cured, remove trowel marks and roughness using method
recommended by manufacturer.
Apply grout coat, of type recommended by resinous flooring manufacturer, to fill voids in surface of
o
final body coat and to produce wearing surface indicated.
Apply topcoats in number indicated for flooring system and at spreading rates recommended in
o
writing by manufacturer.
Color and Pattern: As selected by Owner from manufacturer's full range of colors.
Striping:
Contractor to stripe per layout discussed during the Pre-bid. This will be a slight reconfiguration
o
from the existing layout. Width of new striping width will be the same as existing.
Contractor to use Mighty Line Floor Tape 4" Yellow per manufacturer's installation instructions.
o
https://mightylinetape.com/collections/industrial-safety-floor-tape-solid
Lettering:
Contractor to apply floor lettering and striping as discussed during the Pre-bid.
o
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
SITE CONDITIONS:
1. The Contractor will be given 24/7 access during the project.
2. A 120 volt/ 20 amp/ single phase circuit will be provided by the owner for power tools. Any
electrical needs beyond this are the responsibility of the Contractor to provide at his expense.
3. If the Contractor requires a dumpster, this will be his responsibility to provide at his expense. The
contractor will not be allowed to use College dumpsters. Space for a contractor provided dumpster
will be provided at a designated area of the Spearman parking lot.
4. All utility interruptions are to be scheduled with the owner. This includes times which the fire
notification may need to be taken offline due to dust from grinding or shot blasting.
5. Contractor will need to barricade the work area with safety cones and caution tape to prevent
pedestrians from entering the work area.
6. Any damage to walkways, pads, patios and foliage will be the responsibility of the Contractor to repair
or replace at his expense.
7. Smoking is not permitted on the job site or on campus. The Contractor and sub-contractors are allowed
to smoke inside their vehicles.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
8. Communication with students is not permitted. Shirts are required at all times.
9. Weapons are prohibited on school property. It is the policy of Blue Ridge community College that
the campus shall be free of unauthorized weapons. No Contractor, subcontractor or
employee, while on campus, shall carry or encourage another person to carry, whether openly or
concealed an unauthorized weapon as defined by G.S 14-284.1.
Project will be awarded based on base bid.
Base Bid:
$________________________
Alternate #1 Room #125 (if this alternate was accepted, this work would be accomplished during
the same mobilization):
$________________________
Alternate #2 Office (if this alternate was accepted, this work would be accomplished during the
same mobilization):
$________________________
The following information must be included in the proposal:
1. All applicable licensure with North Carolina.
2. General Workday Schedule for "all anticipated workday start and completions" or stoppage.
3. Warranty on all above work
4. Proposals to be in the form of a proposed contract signed by the bidder and ready for the
County's approval.
5. Include a copy of COI and W-9 form.
6. Proposals should include a lump sum price for the base bid work with separate pricing for each
alternate listed.
7. Contractor is required to price all alternates as well as base bid price.
8. Include all applicable taxes in proposal. Henderson County is not tax exempt.
9. Payment and Performance bond for 100% of the base bid are required for proposals over
$300,000.00.
10. Bid Bond is required on proposals over $500,000.00, in an amount equal to but not less than five
percent (5%) of the bid.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
ACCEPTANCE OF WORK
1. All work must be permitted by Henderson County and receive County inspections. Owner is to
receive written copies of all.
2. Owner is to receive all written workmanship and manufacturer Single Source Warranty.
3. Owner is to receive all maintenance manuals, product data, closeout documents.
See "Doing Business with Henderson County" for general information and Henderson County Insurance
and Bond Requirements along with Minority Business Participation Guidelines at
https://www.hendersoncountync.gov/county/page/doing-business-henderson-county
Terms & Conditions:
Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions
shown in the document found online at
https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/terms
_and_conditions_02.23.2022.pdf
These Terms and Conditions, which refer to a "purchase order", shall be deemed to be included in any
contract entered into as a result of this Request for Proposals ("RFP").
Any attempt by a proposed contracting party (the "Bidder") under the RFP to exclude any of these Terms
and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-responsive
(unless Henderson County has notified the Bidder that the funding source for the goods or work sought
under this RFP is not federal funds, in which case those provisions under number 15 of the Terms and
Conditions (and all subparts thereunder) may be excluded from a Proposal.
Henderson County reserves the right to reject any and / or all bids. Qualified contractors interested in
bidding on this project may contact Mr. Marshall Morris @ marshallm@blueridge.edu
Page 10 of 10