Activity or Student Driven Marketing Funded Services and Fundraising Events
| Location: | Texas |
|---|---|
| Posted: | Jul 11, 2023 |
| Due: | May 8, 2026 |
| Agency: | Alief Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2115 |
| Publication URL: | To access bid details, please log in. |
Bid Information
|
Contact Information
|
Attachment Preview
2115 Addendum 4
Activity or Student Driven Marketing Funded Services and
Fundraising Events
Issue Date: 4/23/2021
Questions Deadline: 5/6/2026 12:00 PM (CT)
Response Deadline: 5/8/2026 02:00 PM (CT)
Contact Information
Contact: Dariela Salazar, Buyer
Address: Alief ISD Purchasing
Central Distribution
2nd Floor
12102 High Star
Houston, TX 77072
Phone: (281) 9883188
Email: dariela.salazar@aliefisd.net
Page 1 of 19 pages
Deadline: 5/8/2026 02:00 PM (CT)
2115 Addendum 4
Event Information
Number:
2115 Addendum 4
Title:
Activity or Student Driven Marketing Funded Services and Fundraising Events
Type:
RFP-MA
Issue Date:
4/23/2021
Question Deadline: 5/6/2026 12:00 PM (CT)
Response Deadline: 5/8/2026 02:00 PM (CT)
Notes:
Alief Independent School District is seeking vendors to provide incentives or profit
raising merchandise and/or services for use throughout the District. This opportunity
applies, but is not limited to Fundraising and/or Food Vendors/Catering, and any
other products or services that may be purchased through Campus Activity Funds or
Student Driven Marketing Funds. This contract does NOT entertain those vendors
whose sole business is crowdfunding. The solicited vendors may be used to provide
campus based activities/events.
An award made under this contract serves to create a pool of qualified vendors from
which campuses may utilize for said services, activities or events. Awards will be
made to multiple vendors on an incremental basis during the solicitation offering
period. As submissions are received, they will be evaluated and either accepted or
rejected by the District as time allows. Proposal responses will be accepted on a
continual basis until 2:00 pm, 6/30/2026. Contract term shall be for one (1) year
beginning September 1, 2021 and ending August 31, 2022 with potential renewals
ending June 30, 2026. Please be aware that vendors on this contract will ONLY be
solicited directly by the campus. Payments will be processed via a CHECK
REQUISITION, OR A PURCHASE ORDER.
Ship To Information
Contact: Unless otherwise Specified on
Purchase Order
Address: Central Distribution
Warehouse
12101 Seventh Street
Houston, TX 77072
Billing Information
Address: Accounts Payable
Administration Building
P.O. Box 68
Alief, TX 77411
Phone: 281 (983) 1693 x5490
Fax: 281 (983) 1693
Email: Becky.Schuessler@Aliefisd.net
Bid Attachments
Form W-9 Blank-.pdf
W-9
View Online
Requested Attachments
1295 Form or Evidence of Exemption
(Attachment required)
If you are required under statute to submit a 1295 form, you must do so here. Section 6 must be completed in its
entirety. Alternatively, if you are exempt under the statute, please provide documentation regarding your exemption.
Page 2 of 19 pages
Deadline: 5/8/2026 02:00 PM (CT)
2115 Addendum 4
W-9 Upload
(Attachment required)
Interested offerors must upload an updated Form W-9 prior to submitting a proposal.
Bid Attributes
1 Contract Duration
This contract shall be for one (1) year beginning September 1, 2021 and ending August 31, 2022.
Four (4) potential one (1) year renewals may occur with mutual agreement.
The bid opportunity will remain open for new responders until June 30, 2026.
In the event the proposal term ends before another proposal is executed, proposal prices
and discounts may be extended on a month-to-month basis by mutual consent.
Agreed
(Required: Check if applicable)
2 Scope of Work
This opportunity applies, but is not limited to Fundraising and/or Food Vendors/Catering, and any other products or
services that may be purchased through Campus Activity Funds or Student Driven Marketing Funds. This contract
does NOT entertain those vendors whose sole business is crowdfunding. The solicited vendors may be used to
provide campus based activities/events.
I understand
(Required: Check if applicable)
3 Name of Individual Submitting Proposal
(Required: Maximum 1000 characters allowed)
4 How many years has your business operated under its present name?
(Required: Numbers only)
5 The U.S. State your principle place of business is located.
Alabama Alaska Arizona Arkansas California Colorado Connecticut
Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois
Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts
Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada
New Hampshire New Jersey New Mexico New York North Carolina North Dakota
Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina
South Dakota Tennessee Texas Utah Vermont Virginia Washington
West Virginia Wisconsin
(Required: Check only one)
Wyoming
Not Located in U.S.
6 Reciprocity
For Businesses not located in Texas: Does your state of residence or incorporation require out-of-state bidders to
underbid vendors residing in your state by a prescribed amount or percentage to receive a comparable contract? If
Yes, please input that percentage; If No, please leave the adjacent field blank.
%
(Required)
Page 3 of 19 pages
Deadline: 5/8/2026 02:00 PM (CT)
2115 Addendum 4
7 Designated Contact Person
Please indicate the name of the account manager we should speak to with concerns about the products in this
proposal.
(Required: Maximum 1000 characters allowed)
8 Designated Contact Person Email Address
(Required: Email address)
9 Designated Contact Person Telephone Number
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
1 Payment Remittance Address
0
(Required: Maximum 1000 characters allowed)
1 Payment Remittance Telephone Number
1
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
1 Contract/Purchase Order/Quote Fax Number
2 If applicable, please provide a fax number to send orders and quote requests.
(__ __ __) __ __ __ - __ __ __ __ ext:
(Optional)
1 Contract/Purchase Order/Quote Email
3 As an option, vendors may choose to have purchase orders emailed to them in PDF format in lieu of having them
faxed or mailed. To elect this option, please offer the preferred email address in the accompanying field. This email
address will apply to any purchases from your company, so the use of a generic email address is suggested, such
as bids@companyname.com or purchaseorders@businessname.com.
(Optional: Email address)
1 Company Website Address
4
(Optional: Maximum 1000 characters allowed)
Page 4 of 19 pages
Deadline: 5/8/2026 02:00 PM (CT)
2115 Addendum 4
1 How were you notified of this bid opportunity?
5
In order to verify the efficiency of communication tools used to notify vendors of bidding opportunities, we ask that
you provide us with the manner in which you received notification of this request for bid/proposal.
Electronic Bid Notice from Ionwave B2B Email or Call from Alief ISD
Vendor Fair, Presentation, or Workshop
(Required: Check only one)
Plan Room or Bid Distributor
Newspaper Classifieds
1 GENERAL TERMS AND CONDITIONS
6 1.0 SCOPE OF SOLICITATION
Alief Independent School District is seeking qualified companies and/or individuals for goods and services
pertaining to Fundraising and/or Food Vendors/Catering. Proposers may be placed on the District’s
Campus/Organization Funded Activities and Services vendor list. The District may execute contracts with vendors
on the list on an as-needed (per project) or annual basis depending on the type of service required. Placement on
the list does not obligate the District to contract for any services. The intent of this request is to establish a list of
pre-approved companies and/or individuals that are able to provide services to the District. Services include but are
not limited to Fundraising, Food Vendors/Catering for campus based activities or events and other services deemed
appropriate for this request. Proposers who contract with the District for services will be asked to sign the District’s
standard Contracted Services Agreement (CSA), which is available for review upon request. This agreement will
contain the scope of engagement outline of the specific duties and responsibilities of a proposer's individual project
with the District. The District reserves the right to determine if a specialized service is acceptable. If the service is
deemed unacceptable, no award will be made to the respondent. THIS SOLICITATION DOES NOT COVER
PROFESSIONAL SERVICES AS DEFINED BY TEXAS EDUCATION CODE SECTION 44.031(f) and TEXAS
GOVERNMENT CODE SECTION 2254
2.0 CONTRACT FOR PURCHASE
This agreement is subject to the appropriation of funds by the District in its budget adopted for any fiscal year for
the specific purpose of making payments pursuant to this agreement. The obligation of the District in any fiscal
year for which this Agreement is in effect shall constitute a current expense of the District for that fiscal year only. In
the event of non-appropriation of funds in any fiscal year to make payments pursuant to the Agreement, the
Agreement may be terminated. Notwithstanding anything to the contrary contained in these terms and conditions,
upon the District's acceptance of a proposal, the vendor and the District will have entered into a binding contract.
The contract is enforceable from the time of acceptance without regard to the time of notification to the vendor of
acceptance. Purchases will be put into effect in the form of a purchase order after proposals have been awarded.
Alief ISD will not be responsible for any goods delivered, or services performed without a purchase order, signed by
an authorized representative of the Alief ISD Purchasing Department.
3.0 REQUESTS FOR EXPLANATION/INTERPRETATION
If a person contemplating submitting an offer for the proposed contract is in doubt as to the true meaning of any
part of the proposal documents, the vendor may submit a written request for an interpretation thereof to the Buyer
identified in this solicitation within seven (7) business days prior to the opening date in order to allow a response to
all Bidders before the submission of a bid. Any interpretations, corrections, approvals, supplemental instructions or
changes to the Proposal Documents will be made by written Addenda. Sole issuing authority of addenda shall be
vested in the Alief ISD Purchasing Office. All interpretation or clarifications considered necessary by and approved
by the District in response to proposer's written request will be issued by such addenda. Verbal requests for
clarification or additional information may not be addressed and will not be binding.
Addenda are to be incorporated as part of the proposal and shall become part of the Contract Documents. It is the
vendor’s responsibility to monitor the Alief ISD web-site for addendums.
The District is not responsible for rejection of proposals due to failure to receive and incorporate addendums into
proposals, and reserves the right to waive all formalities, to be the sole judge of quality and suitability, and may
reject any or all items.
4.0 ITEM SPECIFICATIONS, PROPOSING ALTERNATES, AND SAMPLES
The District does not typically restrict items procured to a given manufacturer brand, make, model, provider, or
other such limitation, however, if such information is provided, it is because these products/services have certain
features that are desirable. The use of a given manufacturer's specifications by the District is to be considered a
representation of the minimum standard of quality and to aid in identifying the type of item requested. The District
makes every effort to encourage the acquisition of recycled materials to the maximum extent practicable and gives
Page 5 of 19 pages
Deadline: 5/8/2026 02:00 PM (CT)
2115 Addendum 4
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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