Engineering and Design Services for Town Campus Sidewalk Connections

Town of Middlefield
Request for Proposals
Engineering and Design Services
For
Town Campus Sidewalk Connections
Online Submissions Due: October 21, 2026, at 12:00 p.m.

I. Introduction
The Town of Middlefield ("Town") is seeking to engage the services of a qualified firm or firms
to provide survey, design, plan development, and permitting services related to State Project
No. 0170-3513GR. Construction phase funding has been secured through the Community
Connectivity Grant Program (CCGP) in the amount of $581,256.00 related to the construction
of sidewalk installation within the Middlefield Town Campus, along Main Street (Route 157) and
Jackson Hill Road. The Town has recently executed a Commitment to Fund Letter with the CT
Department of Transportation. The Town now wishes to engage qualified firm(s) for the
purpose of developing construction-level plan documents which will be submitted to CTDOT
for review and used for construction of the improvements by a future contractor.
II. Scope of Required Services
The Scope of Services is generally defined as noted below but is subject to change and final
negotiation.
The selected consultant will provide comprehensive surveying and engineering services
(including civil, traffic, geotechnical etc.) for the preparation of complete engineering drawings,
specifications, estimates, contract documents, property maps, street line maps and related
services.
The selected firm will provide the Town of Middlefield with expertise in performing other
functions, such as traffic analysis, geometric roadway design, plans, and permit applications.
The selected firm will have sufficient staff to ensure prompt delivery of services and
completion of tasks assigned. The selected firm must assign a Professional Engineer licensed
by the State of Connecticut to be responsible for the management and design of the project.
The scope of work shall follow the CCGP Project Administration Guide.
Firms submitting proposals are required to include information on how the Scope of Services
will be addressed.
At a minimum, the selected firm will be expected to:
1. Review all necessary documentation related to the project including correspondence from
the Town and CT DOT and project concept plans.
2. Perform right-of-way and topographic surveys of the project area.
3. Develop project level plans and specifications, in compliance with all CT DOT and CCGP
Administrative Guidelines using available survey data, information provided by the Town
and the DOT endorsed concept plans.
4. Prepare a detailed cost estimate using the developed project plans.
5. Act as a Town representative for any necessary Right of Way acquisitions.
6. Act as a Town representative for any necessary CT DOT permit.
7. Act as a Town representative related to the submission, review, and revision of the
submitted plans.

8. Maintenance and protection of traffic, if required.
9. Act as a Town Representative for all required Regulatory Approvals if needed.
10. Submit one set of final paper plans, an original copy of any other agency permits along with
one mylar of the contract drawings for public bidding by the Town.
11. Prepare the bid and contract documents for the project.
12. Attend review meetings with the Town.
13. Prepare for, and attend a public information meeting, if necessary.
14. Review project bids received by the Town for accuracy and check references. Report to the
Town on a recommendation for selecting a contractor.
III. Submission Requirements
Interested firms should submit:
1. Letter of interest, to include:
a. General information on the firm and any proposed subconsultants.
b. A brief narrative to demonstrate the firm's understanding of the project.
c. A description of an improvement or unique feature or suggestion that if
incorporated into the process, would improve the project overall.
2. Firm experience with similar projects and/or deliverables, including:
a. CCGP funding program
b. Roadway Design
c. CT DOT Coordination
d. Eversource/utility Coordination
e. Right of Way Investigation, impacts and acquisition.
f. Public Outreach
3. Resumes of key staff to participate in the project to demonstrate that all work performed
under this contract will be at the direction of Professional Engineers and Licensed
Surveyors.
4. The names, titles, addresses and telephone or email addresses of three references who
have been recipients of the firm's services within the last three years.
5. Proposed Project Schedule including the Firm's soonest date of availability.
6. Fee proposal which addresses all elements of the project to be performed and in
sufficient detail to include the specific tasks related to the proposed project schedule.
7. A listing of any proposed subcontractors to be used for this work and the type of services
the proposed subcontractor is proposed to perform.
8. Proof of Commercial General Liability Insurance, including Contractual Liability Insurance
providing for a total limit of One Million Dollars ($1,000,000) for all damages arising out
of bodily injuries to or death of all persons in any one accident or occurrence, and for all
damages arising out of injuries to or destruction of property in any one accident or
occurrence, and, subject to that limit per accident, a total (or aggregate) limit of Two
Million Dollars ($2,000,000) for all damages arising out of bodily injuries to or death of all
persons in all accidents or occurrences and out of injury to or destruction of property
during the policy period, naming the Town as an additional insured.

9. Any other information deemed relevant or necessary to adequately address how the
respondent will provide the identified Scope of Services.
IV. Information Provided by The Town
The following information can be obtained from the Town's website:
1. CCGP Application and Concept Plans
2. CT DOT Commitment to Fund
3. CCGP Design Guidelines
V. Submissions:
Electronic submissions only will be accepted and must be received by the Town no later than
12:00pm on October 21, 2026. Email submission must go to rnewton@middlefieldct.org.
Questions may be submitted via email to rnewton@middlefieldct.org no later than October 14,
2026 by 4:00 p.m. Responses will be accumulated and posted on the Town's website.
Proposals must be valid for a minimum of 90 days from the date of submission. Any
responses received after 12:00 p.m. on, will not be considered.
VI. Award/Rejection/Other
The Town reserves the right to reject any and all submissions, waive informalities, and to
recommend the award of a contract as may be in the best interest of the Town. All submissions,
materials, documents, etc. submitted in conjunction with the selection process shall become the
property of the Town and may be disposed of without notification and shall be considered
public information. The applicant selected by the Town shall be expected to comply with all
applicable federal, state and local laws and regulations in the performance of services.

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NOTES:
1. Aerial Images from CTECO 2016.
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ANY ALTERATIONS TO THIS DRAWING MADE WITHOUT THE EXPRESSED
WRITTEN APPROVAL OF NATHAN L. JACOBSON & ASSOCIATES, INC. WILL BE
AT THE SOLE RISK OF THE PERSON OR FIRM MAKING SUCH UNAUTHORIZED
ALTERATIONS AND NATHAN L. JACOBSON & ASSOCIATES, INC. WILL NEITHER
HAVE NOR ACCEPT ANY LIABILITY OR LEGAL EXPOSURE ARISING FROM SAID
UNAUTHORIZED ALTERATIONS.
Nathan L. Jacobson & Associates, Inc.
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86 Main Street P.O. Box 337
Chester, Connecticut 06412-0337
Tel: (860) 526-9591 Fax: (860) 526-5416
www.nlja.com
Levi E. Coe Jacobson
Consulting Civil and Environmental Engineers Since 1972
Library
NOT VALID WITHOUT ORIGINAL SEAL
GEOFFREY L. JACOBSON, P.E.
CT REGISTRATION No. 12363
C COPYRIGHT 2025 NATHAN L. JACOBSON & ASSOCIATES, INC.
ALL RIGHTS RESERVED.
REVISIONS
No. DESCRIPTION DATE
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DATE: MAY 2025 SHEET No.:
SCALE: 1"=50'
PROJECT No.: 01020204
CADD FILE: 01020204SP 1 OF 1
DESIGNED: GLJ
DRAWN: AJG
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