Health Care Services for Arlington Public Schools Addendum 9
| Location: | Virginia |
|---|---|
| Posted: | Dec 5, 2025 |
| Due: | Dec 11, 2025 |
| Agency: | Arlington Public Schools |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 30FY26 |
| Publication URL: | To access bid details, please log in. |
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Request for Proposal - Title Page One
Arlington Public Schools
Procurement Office
Request for Proposal 30FY26
Request for Proposal Title:
Health Care Services for Arlington
Public Schools
Request for Proposal Number:
30FY26
Request for Proposal Issue Date:
October 8, 2025
Pre-Proposal Conference:
October 15, 2025, (Refer to Request Title
Page 2)
Proposal Due Date and Time:
November 21, 2025, No Later Than 1:00
P.M. (EST)
Procurement Office
Representative:
Danielle Godfrey, CPPB
Procurement Director
571-205-3956, danielle.godfrey@apsva.us
This is Arlington County School Board, operating as Arlington Public Schools (“APS” or “Owner”) Request for
Proposal (RFP) 30FY26 for the establishment of a Contract for Health Care Services for Arlington Public Schools
(“the Work”). Sealed Proposal shall not be received in response to the RFP at the Syphax Education Center
(“Syphax”) by mail, express mail, in person, or by courier, but will do so instead electronically through a secure
cloud-based file sharing platform (“Platform”).
Firms wishing to submit a Proposal in response to the RFP (“Offerors”) are required to upload the information
requested in Tabs 1 - 7 of Section III, Proposal Requirements into the Platform through the link found on the
Current Solicitations webpage under the Procurement Office website. A link to the webpage is provided below.
Found under the Due Date column for RFP 30FY26 of the Current Solicitations table is a link for Offerors to submit
its Proposal. (“Link to submit Proposal – RFP 30FY26”). To assist Offerors with their Proposal submission,
screenshots of the steps required to submit a Proposal are in attachment Appendix G to this RFP.
For a Proposal to be considered for award of a Contract the Proposal must be received in the Platform by No
Later Than 1:00 p.m. on Friday, November 21, 2025 (“Proposal Due Date”). Offerors are strongly encouraged to
submit their Proposals in advance of Proposal Due Date to allow sufficient time for the Proposals to be uploaded into
the Platform before the Proposal Due Date. The time a Proposal is received shall be determined by the time shown
under the Activity in the Folder log (“the Log”). If the upload time shown in the Log is after Proposal Due Date the
Proposal
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Request for Proposal - Title Page Two
will be considered non-responsive and will not be considered for Contract award. Proposals received after the
Proposal Due Date shall not be considered. Confirmation is not provided that a Proposal has been received in
the Platform. However, Offerors can contact Danielle Godfrey at: danielle.godfrey@apsva.us or at 571-205-
3956 to request confirmation that its Bid has been received.
For further information please contact Danielle Godfrey at danielle.godfrey@apsva.us or at 571-205-3956.
Link to the Current Solicitations webpage: Link to Current Solicitations.
Pre-Proposal Conference:
A non-mandatory pre-Proposal conference (“Conference”) will be held for this RFP on Wednesday, October 15,
2025, at 11:00 A.M. (EST). The Conference will take place virtually, to discuss the Work and answer general
questions concerning the RFP. Attendance at the Conference is encouraged. Offerors seeking to attend the Conference
can access the Conference via a link in the Current Solicitations table on the Procurement Office website. It is
recommended Offerors have a copy of the RFP with them during the Conference.
Minutes of the Conference, including but not limited to questions and answers presented at the Conference, will be
issued in writing by the Procurement Office as an Information Item and distributed in the same manner as an Addenda,
as set forth below
Questions:
All questions regarding this RFP, other than those submitted at the Conference, must be submitted in writing via
email addressed to: Danielle Godfrey, Procurement Director, danielle.godfrey@apsva.us, Corey Dotson,
Assistant Superintendent, Human Resources, corey.dotson@apsva.us, and Greg Snow, Consultant,
greg.snow@usi.com, via email and must be received by 5:00 PM (EST) on October 22, 2025. The Procurement
Office will issue written responses to questions received as an Information Item, in the same manner as an
Addenda, as set forth below.
Refer to Section II, Instructions to Offerors, for additional instructions and requirements.
Addenda:
Changes to this RFP will be made only by written Addenda issued by the Procurement Office and designated as
“Addendum No. .” No other form of communication shall modify this RFP.
Addenda will be posted on Virginia’s online electronic procurement system (“eVA”), the Procurement Office
website, and on a public bulletin board in Syphax.
Offerors shall ascertain prior to submitting a Proposal that all Addenda issued have been received and shall
acknowledge receipt and inclusion of all Addenda by marking here, or by including a signed copy of all Addenda
with the Proposal:
Addendum #.
Addendum #.
Date:
Date:
Addendum #.
Date:
Information Items:
Questions received timely in response to this RFP, including those at the Conference, will be answered by written
Information Items issued by the Procurement Office. This RFP shall not be modified by an Information Item.
Information Items will only be posted in the same manner as an Addenda, as set forth above.
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Request for Proposal Title Page Three
Trade Secrets or Proprietary Information:
Each Offeror shall confirm whether their Proposal contains any information the Offeror deems proprietary or a trade
secret. Information considered to be proprietary, or a Trade Secret is to be included in the Proposal response at Tab
5. See Section III. Proposal Requirements, D., Submission of Proprietary Information, for additional information.
Please mark one:
( ) Yes,
My Proposal contains information deemed to be proprietary or a trade secret. The
information deemed to be proprietary, or a trade secret can be located under Tab 5
( ) No,
My Proposal does not contain information deemed to be proprietary or a trade secret.
Acceptance of Work:
By submitting a Proposal, Offeror confirms that it can deliver all of the Work contained in the RFP.
State Corporation Commission (SCC) Identification Number: Mandatory Requirement:
Under subsection C.8. of Section II Instructions to Offerors, subsection 31 of Appendix F, Contract Terms and
Conditions, and the Virginia Public Procurement Act (VPPA) § 2.2 4311.2, the Offeror shall be authorized to “transact
business” in the Commonwealth of Virginia as a domestic or foreign business entity if so required by Title
13.1 or Title 50 or as otherwise by law. The Offeror shall include in its Proposal the identification number issued toit
by the State Corporation Commission (SCC). For more information on how the SCC can expedite a request for an
identification number, please contact the SCC at (www.scc.virginia.gov ) or the Clerk’s office at 1-804-371-9733.
Please complete the following by checking the appropriate line that applies and providing the requested information:
1. Offeror is a Virginia business entity organized and authorized to transact business in Virginia by the SCC.
The Offeror’s identification number issued by the SCC is
. (The SCC number is NOT
your federal tax Identification number nor your eVA registration number).
2. Offeror is an out-of-state (foreign) business entity that is authorized to transact business in Virginia by the
SCC and such Offeror’s identification number issued to it by the SCC is
.
3. Certain limited business activities, however, are specifically excluded from the definition of "transacting
business” The Offeror does not have an identification issued to it by the SCC and such Offeror is not required
to be authorized to “transact business” in Virginia by the SCC for the following exclusion(s). Exclusion(s)
can be found at https://www.scc.virginia.gov/clk/befaq/forinva.aspx#a2. Please attach additional sheets to
explain in further detail why such Offeror is not required to be authorized to transact business in Virginia.
Proposals that fail to submit supporting details regarding option 3 above may be considered non-
responsive by APS.
Debarment:
If you answer yes to any of the following, on a separate attachment, state the person or entity against whom the
debarment was entered, give the location and date of the debarment, describe the project involved, and explain the
circumstances relating to the debarment, including the names, addresses and phone numbers of persons who might
be contacted for additional information
1. Is your organization or any officer, director, project manager, procurement manager, chief financial officer,
partner or owner currently debarred from doing federal, state or local government work for any reason?
Yes
No
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Request for Proposal - Title Page Four
2. Has your organization or any current officer, director, project manager, procurement manager, chief financial
officer, partner or owner ever been debarred from doing federal, state or local government work for any
reason?
Yes _No
Type of Business:
Please check the following information relevant to your firm:
Minority Owned Business:
Yes
No
Small Business:
Yes
No
Woman Owned Business:
Yes
No
Service Disabled Veteran Owned Business:
Yes
No
Employment Service Organization:
Yes
No
None of the Above:
Yes
Ethics in Public Contracting/Certification of Non-Disclosure:
Any Contract awarded as a result of this RFP will incorporate by reference Article 9 of the APS Procurement
Resolution (Procurement Resolution), as well as any state or federal law related to ethics, conflicts of interest, or
bribery, including by way of illustration and not limitation, the Virginia State and Local Government Conflict of
Interests Act (Code of Virginia § 2.2-3100 et seq.), the Virginia Governmental Frauds Act (Code of Virginia § 18.2-
498.1 et seq., and Articles 2 and 3 of Chapter 10 of Title 18.2 of the Code of Virginia, as amended (§ 18.2-438 et
seq.). The undersigned certifies that its offer is made without collusion or fraud and that it has not offered or received
any kickbacks or inducements from any other person(as defined in Code of Virginia Section 59.1-68.6 et seq.) and
that it has not conferred on any public employee having official responsibility for this purchase any payment, loan,
subscription, advance, deposit of money, services, or anything of more than nominal value, present or promised unless
consideration of substantially equal or greater value was exchanged.
In compliance with this RFP and all the conditions imposed therein, the undersigned offers and agrees to furnish the
Work in accordance with the attached Proposal or as mutually agreed upon by subsequent negotiations. By my
signature below, I certify that I am authorized to bind the Offeror in any and all negotiations and/or contractual matters
relating to this RFP. Sign in blue ink and type or print requested information.
My signature certifies that the Offeror has no business or personal relationships with any other companies or persons
that could be considered as a conflict of interest or potential conflict of interest to APS, and that there are no principals,
officers, agents, employees, or representatives of this firm that have any business or personal relationships with any
other companies or person that could be considered as a conflict of interest or a potential conflict of interest to APS,
pertaining to any and all Work to be performed as a result of this RFP and any resulting Contract with APS.
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Request for Proposal - Title Page Five
This Proposal is Submitted By:
Full Legal Name of Offeror: (to be used for Award):
Mailing Address:
Remittance Address (If Different):
Phone: ( )
Fax: ( )
Email Address:
Tax Identification (FIN/SSN#):
Typed/Printed Name:
Date:
Contact Person:
Title:
Signature:
(Person signing must be authorized to bind
the Offeror in contractual matters)
A W-9 Form should be attached showing correct Full Legal name for award of Contract.
Include Pages 1 - 5 of this RFP as the first 5 Pages of the Proposal Response Under Tab 1
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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