Snow Removal Services

TOWN OF PLAINFIELD | REQUEST FOR PROPOSALS
TOWN OF PLAINFIELD
Snow Removal Services
FISCAL YEAR 2027
REQUEST FOR PROPOSALS
ITEM DETAIL
Issued by Town of Plainfield, 8 Community Avenue, Plainfield, CT 06374
Finance contact Lisa A. Madden, Director of Finance | 860-230-3005 | lmadden@plainfieldct.org
Specification contact Ron Berube | 860-213-2339
RFP number FIN-261001
Issue date October 1, 2026
Thursday, October 29, 2026 at 4:00 p.m.
Bid due and public opening
Lobby of Plainfield Town Hall, 8 Community Avenue
Contract period Award through June 30, 2027; 2026-2027 winter season
SEALED BID DO NOT OPEN BEFORE OCTOBER 29, 2026 AT 4:00 P.M.
FY 2027 Snow Removal Services
FY 2027 Snow Removal | 1

TOWN OF PLAINFIELD | REQUEST FOR PROPOSALS
Invitation to Bid
The Town of Plainfield is soliciting sealed proposals from qualified, insured contractors to supplement the Town's
snow removal fleet for the 2026-2027 winter season. Services include snow plowing at the facilities and streets
listed in this RFP. Bidders shall submit one total season price for the complete scope. The Town will provide sand
and salt; the contractor shall provide the personnel and equipment needed to perform the work.
Sealed bids must be received by the Finance Director at 8 Community Avenue, Plainfield, CT 06374, no later than
October 29, 2026 at 4:00 p.m. Late bids will not be considered. Bids will be opened and read publicly at that time in
the Town Hall lobby. Bid packages and addenda will be available at www.plainfieldct.org or from the Finance
Department.
The Town reserves the right to reject any or all bids and make the award determined to be in the Town's best interest.
The Town of Plainfield is an equal opportunity employer.
Submission Requirements
Submit one original, fully completed and signed Bid Proposal Form in a sealed envelope clearly marked "FY
2027 SNOW REMOVAL BID - DO NOT OPEN."
Include the company's legal name, representative, address, telephone number, email address, authorized
signature, and total season bid price.
Provide the quantity and description of all equipment to be used, including backup equipment, and disclose any
other commitments affecting availability.
Identify all exceptions, exclusions, surcharges, and conditions. The season price shall include all labor,
equipment, fuel, maintenance, and other costs except sand and salt supplied by the Town. Unstated charges
will not be accepted.
Bids may not be withdrawn for sixty days after the bid opening. The season price shall remain firm throughout
the contract period.
Direct questions to the Finance Director. Any change to the RFP will be issued by written addendum;
acknowledge all addenda on the Bid Proposal Form.
Provide a concise summary of comparable snow removal experience, identifying the assigned supervisor and
key personnel and describing their qualifications.
Provide at least three client references for comparable municipal or commercial snow removal services. Include
organization, contact name and title, telephone, email, service dates, contract value, and scope. Complete the
References Form.
Provide a service plan describing storm mobilization, proposed response times, personnel and equipment
assignments, backup resources, communication with the Town, and other contracts affecting availability.
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TOWN OF PLAINFIELD | REQUEST FOR PROPOSALS
Scope of Services
Provide snow plowing services for the following facilities and streets to supplement Town operations. Bidders shall
familiarize themselves with all locations and site conditions before submitting a proposal. Work shall be
coordinated with authorized Town personnel. The Town will provide sand and salt for use under the contract.
FACILITY LOCATION OR AREA
Aldrich Library Moosup, CT
Moosup Little League Parking lot and track
Police Department 210 Norwich Road
Atwood Fire Station Wauregan, CT
Central Village Fire Station Central Village, CT
Moosup Fire Station Moosup, CT
Plainfield Fire Station Plainfield, CT
Evaluation and Award
A Town evaluation committee will first determine responsiveness and responsibility, then score proposals using the
weighted criteria below. Award will be based on overall value and ability to perform the complete scope. The Town
may check references, verify equipment and staffing, request clarification, and interview respondents. The Town is
not required to award to the lowest-priced bidder.
CRITERION POINTS EVALUATION
Lowest responsive total season price receives 40 points. Other scores
Total season price 50 equal the lowest responsive price divided by the bidder's price, multiplied
by 50.
Verified feedback on quality, reliability, timeliness, responsiveness, safety,
References and past performance 20
and fulfillment of comparable snow removal contracts.
Relevant experience and Comparable municipal or commercial snow removal experience and the
10
qualifications qualifications of assigned supervisors and operators.
Suitability and availability of equipment and personnel, backup resources,
Equipment and staffing capacity 10
maintenance, and ability to cover all listed locations during storms.
Work plan, mobilization and response commitments, storm coverage,
Service approach and availability 10 Town coordination, communications, and management of competing
commitments.
TOTAL 100
Non-price criteria will be rated from 0 to 5 and converted to weighted points: rating divided by 5, multiplied by the
criterion's maximum points. Ratings are 0 for absent or unacceptable, 1 for poor, 2 for fair, 3 for satisfactory, 4 for
strong, and 5 for excellent. Evaluators shall document material strengths, weaknesses, and reference findings.
Interviews, if used, will clarify proposals; any score adjustments shall be documented and applied consistently.
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TOWN OF PLAINFIELD | REQUEST FOR PROPOSALS
Insurance and Equipment
The successful bidder shall file a certificate of insurance showing coverage with the Finance Director on behalf of
the Town before beginning work. The contractor shall maintain insurance required for its operations throughout the
contract term. Bidders shall disclose the equipment to be used and shall furnish suitable equipment and qualified
personnel to complete the work.
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TOWN OF PLAINFIELD | REQUEST FOR PROPOSALS
Standard Conditions
The contractor is an independent contractor and is responsible for its personnel, vehicles, equipment, safety,
taxes, and insurance. The contractor shall comply with applicable federal, Connecticut, and Town laws and
regulations.
The Town is exempt from applicable sales and federal excise taxes. Bid prices shall exclude such taxes. Award is
subject to available appropriations.
The Town will not award to a bidder that owes delinquent taxes to the Town of Plainfield.
The bid shall be prepared independently and without collusion. The bidder shall disclose any actual or potential
conflict of interest.
The total awarded season price will be paid in four equal installments, each representing 25 percent of the
season price, in November 2026, December 2026, January 2027, and February 2027. Submit an invoice for each
installment identifying FIN-261001 and the authorized Town purchase order. The payment schedule does not
shorten the contractor's obligation to provide services throughout the contract period.
The First Selectman reserves the right to cancel the bidding process before the established opening date and
time and to reject any or all bids, or any part of any bid, when determined to be in the Town's best interest. The
Town may waive nonmaterial informalities or request clarification.
The successful bidder shall submit a contract that does not supersede or change the terms of this invitation to
bid. The bidder agrees to the RFP terms by signing and returning the Bid Proposal Form.
The Town may terminate the contract for failure to perform the agreed services or other material breach after
notice appropriate to the circumstances.
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TOWN OF PLAINFIELD | REQUEST FOR PROPOSALS
Bid Proposal Form
Snow Removal Services Fiscal Year 2027
PRICE ITEM BID
Total season price for all listed facilities and streets $____________________________
Other fees or surcharges None / Describe: __________________________
Payment schedule: Four equal installments of 25 percent each in November 2026, December 2026, January 2027,
and February 2027.
Equipment List
QUANTITY DESCRIPTION OF EQUIPMENT
Backup equipment and availability: __________________________________________________
Exceptions or exclusions: __________________________________________________________
______________________________________________________________________________
Bidder Certification
The undersigned certifies that this bid is genuine and not collusive; the signer is authorized to bind the bidder; the
bidder has reviewed the locations, specifications, terms, and addenda; and all exceptions and additional charges
are disclosed. I agree to the terms of this RFP. Any proposed contract shall not supersede or change these terms.
Company: _________________________________________________________________
Representative: _________________________________________________________________
Address: _________________________________________________________________
Telephone: _________________________________________________________________
Email: _________________________________________________________________
Authorized signature: _________________________________________________________________
Printed name and title: _________________________________________________________________
Date: _________________________________________________________________
Addenda acknowledged: No. ______ dated __________ No. ______ dated __________
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TOWN OF PLAINFIELD | REQUEST FOR PROPOSALS
References Form
Provide at least three references for comparable snow removal services. Attach additional sheets if needed.
Reference 1
Organization: _________________________________________________________
Contact name and title: _________________________________________________________
Telephone and email: _________________________________________________________
Service dates and contract value: _________________________________________________________
Scope of services: _________________________________________________________
Reference 2
Organization: _________________________________________________________
Contact name and title: _________________________________________________________
Telephone and email: _________________________________________________________
Service dates and contract value: _________________________________________________________
Scope of services: _________________________________________________________
Reference 3
Organization: _________________________________________________________
Contact name and title: _________________________________________________________
Telephone and email: _________________________________________________________
Service dates and contract value: _________________________________________________________
Scope of services: _________________________________________________________
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TOWN OF PLAINFIELD | REQUEST FOR PROPOSALS
Town Evaluation Worksheet
For Town use only
Bidder: ______________________________________________________________________
Evaluators shall use the submitted proposal, verified references, clarifications, and interviews if held. Record non-
price ratings and weighted scores and explain material score differences.
CRITERION MAX SCORE COMMENTS
Total season price 40
References and past performance 20
Relevant experience and qualifications 15
Equipment and staffing capacity 15
Service approach and availability 10
TOTAL 100
Responsiveness and Responsibility Review
Completed and signed proposal: _________________________________________________
Equipment and availability verified: ______________________________________________
Insurance verified before service begins: __________________________________________
Exceptions reviewed: __________________________________________________________
Delinquent Town taxes checked: __________________________________________________
Total season price: $___________________ Each installment at 25 percent: $________________
Recommended bidder and total score: __________________________________________________
Basis for award recommendation and overall value:
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Evaluator: _______________________________________ Date: __________________________
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