Request For Proposals for Janitorial Services
| Location: | Illinois |
|---|---|
| Posted: | Dec 2, 2025 |
| Due: | Dec 19, 2025 |
| Agency: | City of Mount Vernon |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
The city of Mt. Vernon, Illinois, is seeking proposals for janitorial services for 4 city facilities. All qualified contractors/vendors are invited to submit qualifications.
Important Dates
- Proposals Due Date: 10:00 am on Friday, December 19, 2025
RFQ Packet Availability
RFP packets and specifications may be downloaded below.
Questions
All questions regarding should be directed to:
Kendra Donoho
Phone: 618-242-6802
Email: Kendra.Donoho@mtvernon.com
Submission Requirements
Qualifications may be submitted in person, or by mail.
Email: Kendra.Donoho@mtvernon.com
In Person or By Mail:
City of Mount Vernon – City Clerk’s Office
PO Box 1708
1100 Main Street
Mount Vernon, IL 62864
Envelopes and email subject lines must be clearly marked:
“Janitorial Services”
Include all required forms and documentation. Incomplete submissions may be rejected.
Attachment Preview
NOTICE
REQUEST FOR PROPOSAL
Janitorial Services
December 2, 2025
Due December 19, 2025
Janitorial Services Specifications
Instructions/Information to Prospective
Invitation to Bid
Bidders
The City of Mt. Vernon, Illinois is requesting proposals for Janitorial Services for the
follo•winCgi:ty Hall - 1100 Main St. – both floors, excluding the Fire Station
• Tourism Office - 123 S. 10th St., Suite 503
• Public Works/Maintenance Office building – 1201 Casey Ave.
• Police Station – 600 S. 27th St.
Term of Contract: The term of the contract shall be February 1, 2026, through December 31, 2027. The
initial term of this contract may be extended for additional two-year periods under mutually agreeable
terms and conditions to the Contractor and the City of Mt. Vernon, Illinois. The City of Mt. Vernon or
the Contractor shall notify the other party no less than sixty (60) days prior to the expiration of the initial
or additional terms of the contract of its intent regarding the extended terms of the contract along with
the terms and conditions acceptable to them of the extension. An extension would require an amendment
to the contract signed by both parties.
The City reserves the right to change, add, or delete the areas of janitorial responsibilities as it deems to be in its
best interest. The effects on this contract of any changes will be mutually agreed upon by both parties and an
amended agreement will be signed by both parties.
Schedule of Events
Release of RFP: December 2, 2025
Mandatory Walkthough of All Buildings: December 8, 2025 at 10:00 a.m. (beginning at City Hall)
Attendance is required to be eligible to submit a proposal. No alternate walkthrough dates or individual
tours will be provided.
Deadline for Submission: December 19, 2025, at 10 a.m.
Selection of Service Provider: January 5, 2026, City Council Meeting, 7 p.m.
Inquiries
Questions regarding this RFP shall be submitted to Kendra Donoho at (618) 242-6802 or by email at
kendra.donoho@mtvernon.com with “Janitorial Services” as the subject line.
Process for Submitting Proposal
Sealed proposals may be mailed or hand-delivered to:
City Clerk’s Office
1100 Main St., PO Box 1708
Mt. Vernon, IL 62864
Proposals should be clearly marked “Janitorial Services” on the outside of the envelope. Proposals
received after the deadline will be rejected. The City reserves the right to waive any technicalities. The
City also reserves the right to reject any and all quotes and is not obligated to accept the lowest quote.
Janitorial Services
Page 2 of 16
The City also reserves the right to negotiate “Technical and Supplemental Specifications” with the
company with the awarded quote.
Quotes received prior to the advertised date and hour of opening will be kept securely sealed and no
quotes received thereafter will be considered. All quotes must be guaranteed for no less than sixty (60)
days.
All persons providing quotes must have in their possession, or have reasonably available to them by
February 1, 2026, the personnel and equipment that are necessary to perform the specified work.
The City reserves the right to waive any technicalities. The City also reserves the right to reject any and all quotes
and is not obligated to accept the lowest quote. The City also reserves the right to negotiate “Technical and
Supplemental Specifications” with the company with the awarded quote.
Information Required with Proposal
The proposal shall include the following:
• Estimated Cost for initial deep cleaning for each location listed separately (pg 16)
• Estimated Cost for routine cleaning for each location listed separately (pg 16)
• Professional References including name, contact number, and email (if available) of three
customers that have used the company’s cleaning services for at least one year (pg 15)
• W-9
• Certificate of Insurance indicating that the party has obtained for the benefit and protection of
himself/herself, and the City of Mt. Vernon, Illinois, general liability insurance of at least
$1,000,000 per occurrence / $2,000,000 aggregate, employer’s liability insurance of at least
$1,000,000 and workers compensation insurance provided at statutory limits. The “Certificate of
Insurance” shall also certify that the insurance will not be cancelled or allowed to lapse during
the time of the contract without first giving notice in writing to the City of Mt. Vernon, Illinois.
The City should be named as “additional insured” on the general liability policy and evidence of
that should be shown on the certificate of insurance.
Supplies
The service provider shall provide all cleaning equipment and cleaning supplies. The City will supply
paper products, trash can liners, and hand soaps. When these supplies are low, please make a note in the
blue binder in the City Clerk’s office along with the product number needing replaced.
Janitorial Services
Page 3 of 16
Description of Work – City Hall – 1100 Main Street
Services to be provided on Tuesdays and Thursdays after 5 p.m., and one weekend day per week:
General Areas: (offices, halls, foyers, reception area, meeting rooms)
o Empty wastebaskets, dispose of waste into provided dumpsters/containers, and change
liners as needed
o Spot clean spills and stains on tabletops and other furniture
o Spot clean all walls, doors, baseboards
o Sweep, damp mop, and sanitize hard floors
o Vacuum carpet in traffic lanes and sweep off mats
o Dust mop stairwells
o Dust all horizontal surfaces below 60 inches (open areas on desks, tabletops,
bookshelves, etc.)
o Clean interior glass doors and windows
Washrooms:
o Clean, sanitize, and polish all porcelain and stainless-steel fixtures
o Clean all glass and mirrors
o Empty all containers and disposals, dispose of waste into provided dumpsters/containers,
and change liners
o Refill all dispensers with paper products and hand soap to normal limits
o Sweep, damp mop, and sanitize hard floors
o Spot clean all walls, doors, and partitions
o Dust all horizontal surfaces below 60 inches
Eating Areas: (employee lounges, kitchenettes)
o Empty all wastebaskets, dispose of waste into provided dumpsters/containers, and change
liners as necessary
o Spot clean spills and stains
o Sweep, damp mop, and sanitize hard floors
o Clean and sanitize tabletops, seats, chair backs, sinks, countertops, microwave, vending
machines, and refrigerators
o Empty and wash all containers and dishes
o Replace supplies at reasonable intervals
Janitorial Services
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Administrative Services:
o Notify building contacts of irregularities
o Notify contacts when supplies are low
o Turn off all lights (except those designated)
o Close/lock windows and doors
Services to be provided once per week
All Areas:
o Dust horizontal surfaces up to 70 inches, including stair railings
o Clean glass in reception areas
o Vacuum entire carpet areas
o Damp mop and sanitize hard floors
o Dust all cobwebs in corners, light fixtures, vents, and ceilings
o Clean all glass surfaces, excluding monthly window cleaning
o Sanitize all door handles and light switches
Services to be provided once per month
All Areas:
o Remove dust from ceiling areas, including air vents
o Dust window blinds and fans
o Dust horizontal surfaces up to 96 inches
o Clean all interior windows/windowsills and door casings
Janitorial Services
Page 5 of 16
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.