2026 On-Call Hauling Services
| Location: | Missouri |
|---|---|
| Posted: | Feb 19, 2026 |
| Due: | Mar 10, 2026 |
| Agency: | Lincoln County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 202301 - 143 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal |
| Status | Issued |
| Number | 202301 - 143 (2026 On-Call Hauling Services) |
| Issue Date & Time | 2/19/2026 09:00:01 AM (CT) |
| Close Date & Time | 3/10/2026 01:15:00 PM (CT) |
| Notes | On-call hauling services as needed for Lincoln County Missouri Highway Department. Contract Period will run from March 10, 2026 - Mar 9, 2027. Awarded vendor will have the option to renew each year for two additional years. |
| Name | Robert Henebry Project Manager |
| Address |
201 Main St
Room 302 Troy, MO 63379 USA |
| Phone | (636) 462-7887 |
| Fax | |
| rhenebry@lincolncomo.gov |
Bid Documents
| Document name | Format | ||
|
|||
|
Bid Invitation
|
Acrobat / PDF | BINVAVL | 9060244 |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
| On-Call Hauling Services Insurance Requirments.pdf (please login to view this document) | Lincoln County Missouri On-Call Hauling Services Insurance Requirements | 109 KB | 337681 | 5078518 |
| W-9_Form.pdf (please login to view this document) | Blank W-9 Form | 116 KB | 337681 | 5061010 |
| Example Billing and Records.pdf (please login to view this document) | Example forms that will be required to turn in daily and how billing must be completed for timely payment. | 502 KB | 337681 | 5078605 |
| AFFIDAVIT_OF_WORK_AUTHORIZATION.pdf (please login to view this document) | Affidavit of Work Authorization | 183 KB | 337681 | 5061013 |
| General Terms and Conditions 2026.pdf (please login to view this document) | General Terms and Conditions 2026 | 85 KB | 337681 | 7214612 |
Attachment Preview
202301 - 143
2026 On-Call Hauling Services
Issue Date: 2/19/2026
Response Deadline: 3/10/2026 01:15 PM (CT)
Contact Information
Contact: Robert Henebry Project Manager
Address: Project Management
302
201 Main St
Room 302
Troy, MO 63379
Phone: (636) 462-7887
Email: rhenebry@lincolncomo.gov
Page 1 of 5 pages
Deadline: 3/10/2026 01:15 PM (CT)
202301 - 143
Event Information
Number:
202301 - 143
Title:
2026 On-Call Hauling Services
Type:
Request for Proposal
Issue Date:
2/19/2026
Response Deadline: 3/10/2026 01:15 PM (CT)
Notes:
On-call hauling services as needed for Lincoln County Missouri Highway
Department. Contract Period will run from March 10, 2026 - Mar 9, 2027. Awarded
vendor will have the option to renew each year for two additional years.
Ship To Information
Contact: Robert Henebry
Address: Project Management
302
201 Main St
Room 302
Troy, MO 63379
Phone: 636 (462) 7887
Email: rhenebry@lincolncomo.gov
Billing Information
Contact: Kaye Champion
Address: AP
102
201 Main St.
Room 102
Troy, MO 63379
Phone: 636 (462) 7958
Email: kchampion@lincolncomo.gov
Bid Activities
Public Bid Opening
201 Main Street
Troy, MO 63379
3/10/2026 1:30:00 PM (CT)
Bid Attachments
On-Call Hauling Services Insurance Requirments.pdf
View Online
Lincoln County Missouri On-Call Hauling Services Insurance Requirements
W-9_Form.pdf
View Online
Blank W-9 Form
Example Billing and Records.pdf
View Online
Example forms that will be required to turn in daily and how billing must be completed for timely payment.
AFFIDAVIT_OF_WORK_AUTHORIZATION.pdf
View Online
Affidavit of Work Authorization
General Terms and Conditions 2026.pdf
View Online
General Terms and Conditions 2026
Requested Attachments
Generic Certificate of Insurance
(Attachment required)
Please upload a current COI. This COI does not have to list Lincoln County as additional insured. The purpose is to
verify contractor has the correct insurance requirements before being awarded.
Page 2 of 5 pages
Deadline: 3/10/2026 01:15 PM (CT)
202301 - 143
AFFIDAVIT OF WORK AUTHORIZATION
(Attachment required)
Please load completed Affidavit of work authorization
Completed W-9
(Attachment required)
Please upload an up to date W-9 Form
Bid Attributes
1 Name of Respondent
Please enter the name of the person responding to this solicitation.
(Required: Maximum 1000 characters allowed)
2 Bidder Understanding
The bidder hereby declares understanding, agreement, and certification of compliance to provide the items and/or
services at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this
original invitation to bid.
The bidder further agrees that upon receipt of an authorized purchase order from the Lincoln County Commission
or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the
bidder and Lincoln County.
I acknowledge and agree
(Required: Check if applicable)
3 2026 On-Call Hauling Services Contract Conditions
Contract conditions:
1. No work is guaranteed.
2. Term of contract is March 10, 2026 – March 9, 2027.
3. Lincoln County will pay $115 per hour per qualified truck.
4. Subcontractors must comply with all Lincoln County requirements included in this Request for Services.
5. Daily log sheets are to be completed and returned to the highway department, or to highway department
personnel on the job site at the end of each workday. Daily log sheets will be provided by County.
6. Trucks will be required to haul asphaltic materials, 2” and smaller diameter rock, and base rock. Some additional
materials may be needed, but it will be up to the discretion of the trucking company whether to haul other materials.
7. Current insurance certificate shall be kept on file throughout the duration of the contract. A generic COI must be
submitted during bid.
Once award is made COI must list Lincoln County Missouri as the additional insured.
8. Lincoln County is not responsible for physical damages to trucks.
9. Affidavit of Work Authorization must be completed. and attached
10. All subcontractor insurance shall be attached.
I have read and clearly understand conditions
(Required: Check if applicable)
4 Billing and Records
Please see attachment that shows example billing and records.
I have reviewed and understand billing requirement
(Required: Check if applicable)
Page 3 of 5 pages
Deadline: 3/10/2026 01:15 PM (CT)
202301 - 143
5 IRS Form 1099 Mailing Address
City, State, Zip Code
(Required: Maximum 1000 characters allowed)
6 Contact Person
(Required: Maximum 1000 characters allowed)
7 Contact Person Email Address
(Required: Maximum 1000 characters allowed)
8 Contact Person Phone Number
(Required: Maximum 1000 characters allowed)
Bid Lines
1 Please list the number of trucks you have for On-Call Hauling Services at a rate of $115 per hour.
Price: $
Total: $
Item Notes: There will be NO minimum amount of hours per day.
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 4 of 5 pages
Deadline: 3/10/2026 01:15 PM (CT)
202301 - 143
Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
By submitting your response, you certify that you are authorized to represent and bind your company.
Print Name
Signature
Page 5 of 5 pages
Deadline: 3/10/2026 01:15 PM (CT)
202301 - 143
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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