NASPO ValuePoint RFP 2025-0200-0044 AV Equipment and Services

Issue Date: December 20, 2024

Amendment One (1) - Updated Attachments and Question an Answers.

See attached for further detail.

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DATE ISSUED: November 15,2024
RFP NUMBER: 2025-0200-0044

RFP SUBJECT: AV Equipment and Services

This Request for Proposal (RFP) is being issued by the State of Alaska (“Lead State”) in collaboration with the NASPO ValuePoint cooperative purchasing program. The purpose of this RFP is to establish competitive contract(s) for use by participating entities to obtain Audio and Video (AV) Equipment and Services. This solicitation may result in multiple awards. The objective of this RFP is to achieve best value, and in some cases achieve more favorable pricing, than is obtainable by an individual state or local government entity due to the collective potential volume of purchases by numerous state and local government entities.

The goal of this solicitation is to award a contract or multiple contracts to supplier(s) who can supply a wide array of audio and video equipment, and/or provide commercial AV services, please see the below award category structure. This audio and video equipment will facilitate government operations. Some changes to this portfolio in contrast with the current portfolio is the recognition of the ever-changing technology landscape, as there will be the flexibility to amend the contract to permit new technologies within the AV scope to be added for the benefit of our members and end users of this portfolio. There will be a focus on services to enhance the purchases of the AV equipment. In all areas of this portfolio, it aims to be a holistic approach to providing AV equipment and supplies as well as providing the installation and maintaining of functionality of the public entities’ AV purchases.

Award Category 1: Full Line Catalog – Responding to this solicitation will require the ability to offer a full line catalog of AV equipment and supplies.

Award Category 2: Commercial AV Services – Responding to this solicitation will require the ability to offer consultation, installation, maintenance, etc. for AV products and equipment. The Master Agreement(s) resulting from this procurement may be used by state governments (including departments, agencies, institutions), institutions of higher education, political subdivisions (i.e., colleges, school districts, counties, cities, etc.), federally recognized tribal governments, the District of Columbia, territories of the United States, and other eligible entities subject to approval of the individual chief procurement official and compliance with local statutory and regulatory provisions

Important Dates.

1. RFP Advertisement Date: November 15, 2024

2. RFP Pre-proposal Conference: December 03, 2024, at 10:00 a.m. AKDT

3. RFP Q&A Deadline: December 13, 2024, at 2:00 p.m. AKDT

4. RFP Close Date: January 10, 2025, at 2:00 p.m. AKDT

Attendance at the RFP Pre-proposal Conference to be held through MS Teams is optional. Vendors that want to attend must register to receive the meeting link.

In order to register you must send an email to jennifer.krick@alaska.gov and include your contact name, company name, email address, and phone number.

Dates and deadlines are subject to change. Offerors should continue checking the RFP Website for the most up-to-date information.

Bidders must submit their bid via email to jennifer.krick@alaska.gov and must contain the RFP number (2025-0200-0044) in the subject line of the email.

All vendor proposals must be submitted by January 10, 2025, at 2:00 p.m. Alaska Time (AKDT). Late proposals will not be accepted.

Questions regarding this RFP should be sent in writing to the Contracting Officer overseeing the solicitation:

Jennifer Krick
jennifer.krick@alaska.gov