C1DA--541-24-503 Renovate Endoscopy SPS Scope Area - AE Design - VAMC Cleveland “This is not a Request for SF 330s”

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Contract Opportunity

Sources Sought Notice
Sources Sought Notice

Sources Sought Notice
*= Required Field
Sources Sought Notice

The Department of Veterans Affairs (DVA) Network Contracting Office (NCO) 10 is seeking qualified Architect-Engineering (AE) firms to submit Standard Form 330 (SF330) Architect / Engineer Statement of Qualifications for a Single Award Contract for Architectural and Engineering (AE) services at the Cleveland VA Medical Center (VAMC), 10701 East Blvd, Cleveland, OH 44106

Firms submitting qualification packages must comply with Federal Acquisition Regulation (FAR) 52.236-25 Requirements for Registration of Designers Architects or engineers registered to practice in the particular professional field involved in a State, the District of Columbia, or an outlying area of the United States shall prepare or review and approve the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work.

Architects and Engineers performing work on projects must be registered in the State of Ohio (the laws of the State of Ohio regarding registration of architects and engineers applies).

Multi-disciplinary architectural AE Services to be provided as follows:
AE shall be required to furnish services in accordance with current Department of Veterans Affairs Master Specifications (PG-18-1), Barrier Free Design Guide (PG-18-13), Unified Facilities Guide Specifications, International Building Codes, National Fire Protection Association codes, and other agency standards. DVA specific documents are located on the Office of Construction and Facilities Management Technical Information Library (http://www.cfm.va.gov/TIL/).
AE services required shall be multidisciplinary in nature to include but not limited to civil and structural engineering & estimating.

1. Concept and scope development.
2. Investigations, Assessments, and Feasibility studies.
3. Space planning.
4. Environmental studies.
5. Program analysis.
6. Schematic design.
7. Pre-construction document technical investigation and studies.
8. Design, drafting, and planning services for renovation, demolition and alterations to existing facilities, interior design, and space planning;

AE services required are Engineering and Structural Analysis. The potential project requires engineering services for commercial or industrial type facilities, vertical/horizontal construction, pavements and roads, and other hospital related structures. Standard services, in addition to those inherent to the project requirements are (but not limited to):

Provide professional engineering services as required for the inspection, analysis, and preparation for the project.
Closely coordinate AE s work performed in his/her office with the related work of the Government staff personnel.
Promptly report to the Contracting Officer any ambiguities or discrepancies discovered in the project requirements, criteria, or documents involving their work or the work of the Government.
Assist the VAMC and Engineering Office in conferring and coordinating with state and local government agencies, as required.
Visit the project site, hold conferences and discussions with the Government representatives in VA s offices, and take such other action as may be necessary for the design development, and coordinate and complete the required services and documents.
The AE shall use the most current DVA Master Specifications which can be found at: http://www.cfm.va.gov/til/spec.asp and shall edit (accordingly) to ensure best practices and to suit the project.
The AE shall document and distribute to the DVA all site visits, meeting minutes, provide a record of all phone messages, and reports monthly.
AE shall prepay shipping charges on all charts, sketches, drawings, reports, and documents that are sent to the Contracting Officer and/or COR.
AE is responsible for physical surveys and investigations (in order to minimize construction change orders) of existing conditions, which may include forensic analysis, structural surveying, and accuracy of existing studies and data. Investigative services may require destructive demolition.

SET-ASIDE INFORMATION: This procurement is a Total Set-Aside for Small Business (SB) AE firms. The primary North American Industry Classification System (NAICS) Codes is 541310 Engineering Services. The Government intends to make a single contract award to a qualified SVOB AE firm, contingent upon a sufficient number of qualified SVOB AE firms are deemed most highly qualified and eligible for the award. Verification of SVOB status will be done via confirming current registration in the Center for Veterans Enterprise Vendor Information Pages database (https://veterans.certify.sba.gov/). Firms submitting a qualification package must have a current registration in the System for Award Management (https://sam.gov). The awarded contract will be a firm-fixed price.

This procurement will be following the procedures established in the Brooks Act, Federal Acquisition Regulation (FAR) 15, FAR 36.6, and Veterans Affairs Acquisition Regulation (VAAR) 836.6. The selection process will be made using a one-stage process, in accordance with FAR 36.602-5(a) - Short selection process for contracts not to exceed the simplified acquisition threshold. This single stage consists of the evaluation of the SF-330 s and determination of the highest rated firm. All other firms will be notified at this time. The top ranked firms will receive solicitation for pricing and conduct negotiations.

Responses for this Sources Sought Notice are due Close of Business July 18, 2025 and should be emailed to Terence James; Email: Terence.James@va.gov

**NOTE: THIS IS A SOURCES SOUGHT NOTICE. THIS IS NOT A REQUEST FOR SF 330S.

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