2601 FM200 Fire Suppression System Maintenance

It is the intent of Franklin County Municipal Court, Clerk of Court to obtain bids to establish a purchase order
for maintenance on the FM 200 Fire Suppression System for use in the Office of Information Services, 375
South High Street, 16th Floor, Columbus, Ohio 43215.
The FM200 Fire Suppression System protects all the computer equipment in three (3) rooms by suppressing a
fire using chemicals.
There is one FM200 fire suppression system that serves three adjacent rooms. Each room has a single discharge
nozzle, but this is all part of the same one system.
The contract period is 1/01/2027 to 12/31/2027. This Contract shall not automatically renew.
Pay Special Attention to the Bidding Instructions listed below.
Services to be performed:
Line 10
Quantity: 2
Inspections:
1. Make two scheduled inspections per year, as per the National Fire Protection Association, with the
expectation that the detectors will be tested, cleaned, readjusted, and activated on an annual basis to
assure proper alarm annunciator operation.
Inspections shall be scheduled with the OIS, Manager and shall be approximately six (6) months apart.
Upon completion of each service call, a summary of the tasks completed will be provided to the
customer
2. Testing cleaning and adjustment of detectors will be performed in accordance with manufacturers'
recommendations. Supervisory features of the detection systems shall be checked to assure proper
operation of the detection system.
Inspections of the gas systems:
1. Check stand-by batteries for proper voltage and actual load test.
2. Check all wiring in the release circuit. Systems will be tested for voltage, opens, shorts, continuity and
possible grounds. These tests will be accomplished without discharging the systems.
3. Test the master control units for proper operation and supervision.
4. Test the release circuits to assure proper operation.
5. Test the manual pull stations for proper operation.
6. Test all lamps, switches, interlocks, alarms and other electrical components to assure proper operation.
7. Check all agent storage containers for proper agent quantity and pressure. The weight and pressure of
the container will be recorded on a tag attached to the container. If a container shows a loss in net weight
or a loss in pressure (adjusted for temperature) beyond manufacturers' recommendation, it will be
refilled or replaced. All pressurizing and recharging of the clean agent storage containers will be
accomplished in accordance with manufacturers' recommendations.
8. Cylinder straps and outlet fittings connected to the discharge manifold will be checked for tightness.

Line 20
Quantity: 4
Test and inspect the Dry-Pipe Fire Sprinkler System(s) on a quarterly basis. Each call will be scheduled with a
service report detailing the tasks to perform and any special tools and instrumentation required to properly
maintain the system(s). Upon completion of each service call, a summary of the tasks completed will be
provided to the customer.
During each of these inspections, the following tests will be performed unless otherwise noted:
1. Check and adjust dry-pipe priming water level.
2. Test all Low-Air-Pressure Alarm Devices and record air pressure on alarm activation.
3. Test dry-pipe System Flow Alarm by opening the alarm bypass valve.
4. Test quick opening devices and accelerators (if applicable) semi-annually
5. Test fire detection system for proper operation and interface to the Pre-Action System.
SCOPE:
Annually during one of the above scheduled inspections, system will visually inspect all accessible sprinklers,
sprinkler piping, fittings, hangers, and seismic bracing from the floor level and will perform the following:
1. Conduct partial Trip-testing of the dry-pipe valve, record the time.
2. Open the dry-pipe valve; inspect and clean interior.
3. Check all low-point drains (Drum Drips) - drain thoroughly.
4. Internally inspect Dry-pipe Valve and clean; Test the air pressure maintenance device
(compressor)
5. Perform a Main Drain Test annually and record static and residual pressures.
6. Check all hose connections and inspect FDC if applicable during each scheduled inspection.
7. Check for signs of leakage, corrosion, improper loading, misalignment, physical damage or if
sprinkler heads have been painted or damaged in any way (i.e., glass bulb sprinklers)
8. Check for proper sprinkler head orientation and for any obstructions to the sprinkler spray
pattern.
9. Check all gauges and control valves for proper operation.
10. Check to ensure adequate heat can be maintained in the dry-pipe valve room.
11. Check Hydraulic nameplate if applicable and the supply of spare sprinklers, proper storage, and
wrench types.
All tests and inspections will be completed in accordance with the most recent edition of NFPA 25 - Inspection,
Testing and Maintenance of Water-Based Fire Protection Systems.
Any defects or malfunctions noted will be reported to the Director of OIS Division. If any repair services are
needed, then a quote will be provided. No repairs can be performed without prior authorization from the
Director of OIS Division and funds are appropriated and authorized.
General Items Inspected:
1. Identify problems due to wear and tear, accidental and environmental damage, tampering, changes to
room contents, changes in room use, changes in air handling equipment, changes in openings into the
room, or other related changes that would adversely affect the performance of the fire protection
systems.

2. Remove any accumulations of dust inside fire protection system panels, using care to avoid damaging
components or loosening wires.
3. Piping associated with fire protection systems will be examined for any evidence of corrosion.
4. Discharge nozzles will be checked to ensure that orifices are clear and unobstructed. Discharge nozzles
will be checked for proper position and orientation.
5. All auxiliary components including, but not limited to, pressure releases and discharge valves will be
inspected to assure proper operation.
6. Inspect agent storage brackets, including floor mounting bolts and/or wall mounting hardware, for
tightness.
7. Examine agent storage containers for evidence of corrosion.
Qualifications:
Personnel working on this system will be licensed and certified to inspect, test, maintain and repair fire
protection systems, including the FM 200 system. Copies of licenses and training certificates (company and
individual contractor employee) relevant to the performance of this service will be provided by the winning
bidder.
The winning bidder will have all tools necessary to perform this inspection and maintenance, equipment and
agent supply to refill agent containers, and an agent weigh kit.
The winning bidder has to have the capability to supply replacement components for the fire suppression
systems.
Inspections would be performed on normal business hours excluding holidays.
The price of each inspection listed about is to include all costs associated with the scheduled inspections for
service/labor, travel expenses and truck charges etc..., for the term of the contract.
Inspections do not include any repairs or parts that may be necessary.
Funds for lines 10 and 20 will only be expended if service is rendered. If a service is missed funds will not be
expended.
Funds for Line 30 are for any repairs or parts that may be necessary. Amount of funding is determined by
Clerks Office. These funds will only be expended for service and parts rendered
(DO NOT BID ON THIS LINE)
* Repair invoices should consist of....
* Hours worked by hourly rate
* Price of part
The Clerks Office reserves the right to cancel the contract at anytime if vendor fails to schedule and provide
inspections.
*** Please note line 40-70 are for hourly rates for repairs***
* Hourly repair rates include all costs associated with service/labor, travel expenses and truck charges
etc..., for the term of the contract.
Line 40: Enter price of one hour for normal business hours repair rate.
(8:00 am to 4:00 pm - Monday through Friday)
Line 50: Enter price of one hour for after-hours repair rate.

(Monday through Friday)
Line 60: Enter price of one hour for Weekend repair rate.
(Saturdays and Sundays)
Line 70: Enter price of one hour for Holiday repair rate.
Bid will be awarded based on the price of.....
* Bi-annual FM200 Fire Suppression System inspections
* Quarterly sprinkler test/inspections
* Hourly rate of repair hours.