Youth Programs ***The bid closing date and time has been extended from October 9, 2026 at 3:00 PM to October 12, 2026 at 3:00 PM *** Addendum 1 (PDF, )

MONTGOMERY COLLEGE - OFFICE OF PROCUREMENT
RFP NO: E427-004
YOUTH PROGRAMS
RFP CLOSING DATE AND TIME: OCTOBER 12, 2026 @ 3:00 PM
ADDENDUM NO. 1
ISSUED DATE: OCTOBER 6, 2026
Purpose of Addendum is to make modifications to the RFP documents and provide Questions and Answers as
follows:
Item 1-1 EXTEND RFP closing date and time from October 9, 2026 at 3:00 pm to October 12, 2026 at
3:00 pm.
Item 1-2 On page 4, CHANGE incorrect section number from (Section 5) to (Section 6) on the first line
in Section 1.19 Contract Pricing.
Item 1-3 On page 13, DELETE Section 2.3 Licensing Requirements in its entirety and REPLACE with the
following:
Section 2.3 Licensing Requirements
Montgomery College Youth Programs is licensed by the Maryland Department of
services under this contract will operate under the College's Youth Programs license and are
NOT required to obtain a separate Maryland Youth Camp license for programs conducted
under the College's licensed operation.
Offeror must comply with all applicable College policies, Maryland Department of Health
requirements, and Youth Programs operating procedures. Contractors shall provide all
information and documentation requested by the College to support licensing and
regulatory compliance, including but not limited to proof of insurance, curriculum
information, staffing qualifications, background check documentation, training records, and
any other information required by the College or regulatory authorities.
Item 1-4 on page 26, REVISE the first paragraph of Section 6.1 to read as follows:
6.1 Offeror shall outline fully burdened fees including all direct, indirect, general and
administrative costs associated with providing the services. Provide the Program Category
specified in Section 2 (such as Robotics, Writing, etc.), Program Type, Fixed Firm Cost per
Student, and Minimum/Maximum Number of Students. Add additional lines if needed.

Price Proposal Form has been RE-ISSUED for Offeror's convenience. Please use the
revised Price Proposal for submission. Failure to do so may deem your price proposal
non-responsive.
Item 1-5 On page 32, REVISE Item 15 iii to read as: "Offeror hereby confirms to be able to secure, and
submit evidence of insurance policies in accordance with insurance requirements included in
the RFP documents.
Item 1-6 Provide following Questions and Answers attached.
Note: Similar requests for information that have been received from different prospective
Offerors have been grouped under a single item where appropriate, with a Single
comprehensive answer provided.
All Others remain unchanged.
________________________
Patrick Johnson, MBA, CPPB
Director of Procurement
Please sign below to acknowledge receipt of this Addendum and return with the Technical Proposal
submission. Failure to return this Acknowledgement of Addendum may deem a proposal
nonresponsive.
NOTE: ACKNOWLEDGEMENT OF RECEIPT OF THE ADDENDUM WILL NOT BE ACCEPTED BY FACSIMILE.
______________________________ __________________________
Offeror's Company Name Authorized Signature
______________________________ ___________________________
Date Printed/Typed Signature
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Questions and Answers
RFP No.: E427-004 Youth Programs
Item No. Questions Answers by Montgomery College
If you have downloaded the RFP from the College Procurement website, and fill out the
Could you please confirm whether there are any vendor-registration steps, pre-
correct email information, you will be receiving email notifications of any addendum if
1 proposal activities, or addenda-distribution requirements that prospective offerors
issued. The College's solicitation is open to all interested vendors to participate. We do
should complete in addition to the instructions in the RFP?
not keep any vendor registration system. No pre-proposal meeting is held for this RFP.
I see that the solicitation indicates there is no Pre-Proposal Conference. Does There is no Pre-Proposal meeting held for this RFP. If you have any questions or request
Montgomery College anticipate holding any vendor information session, Q&A for clarifications (RFIs) to the RFP documents, submit your questions no later than 5:00
session, or other opportunity for prospective Offerors to ask questions collectively p.m., on October 1, 2026, per Section 1.4 of the RFP documents. An addendum to
prior to the proposal deadline? include questions and answers will be issued after the RFIs deadline. If you have
downloaded the RFP documents from the College procurement website and provide
Additionally, could you please clarify whether this solicitation is considered a State correct email address, you will receive email notification once the Addendum is posted.
of Maryland procurement, a Montgomery County/local procurement, or an
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independent Montgomery College procurement? I am registered as a vendor with Montgomery College is a public community college in Montgomery County, Maryland.
the State of Maryland and want to ensure that I correctly understand the It is charted by the State of Maryland and functions as a part of the Maryland State
procurement jurisdiction. community college system. For more information, please visit
www.montgomerycollege.edu.
The email that i received us affiliated with Snapology. Although we offer very similar
programs, we are an independent and locally own company- not a Snapology
franchise. We did explore buying into a Snapology franchise when we started our
business, but ultimately decided that a franchise would hinder our ability to meet This solicitation is open to qualified providers that can deliver programs meeting the
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the needs of our community. We do offer Lego Robotics programs, Lego Build requirements outlined in the RFP.
Challenge programs (STEM), and Gaming & Game Design programs.
All that to ask, are we still invited to submit a proposal?
Page 4, Section 1.19: it says "All pricing is FOB Destination." What does this mean in
Per Section 2 Scope of Work, the awarded Offerors are required to provide a hybrid
regards to providing a service rather than delivering physical goods?
services (online, on-site, or combined) determined by the College. Supplies and
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equipment may be needed for the prpgrams. Therefore, submitting pricing must
include all costs incurred in the delivery of the procurement.
The programs are primarily funded through student registration paid by families.
What is the funding source for these programs? Are they paid for by the College or Program fees are established by Montgomery College and charged directly to
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by families? participants who enroll in the courses. Vendors are compensated based on the pricing
and contractual terms agreed upon with the College.
Section 1.6 states prices are held 180 days after the award. This clause supersedes
"Acceptance Period" of 90 days in Attachment H. General Conditions and Instructions.
Section 1.6 states prices are held 180 days after the award date; the cover page and In case any contractor fails to perform in the acceptance trial period, it may result in
6 Section 1.19 state 180 days after the proposal closing date. Does propose data or cancellation of the contract, or award to the next highest evaluated Offeror.
award date apply? Cover Page and Section 1.19 states the Offerors shall hold their pricing 180 days after
the proposal closing date, but prior to award. That allows the college to administer the
contract award and other internal administrative process.
The RFP refers to the price form as both "Section 5" and "Section 6," and states the
7 180-day price hold as counted both from proposal closing and from contract award. It shall be Section 6. Please see Addendum Item 1-2.
Please confirm which is authoritative.
Page 9, Item 1.41: Do I need to provide this proof of registration or will this be Please include a proof registration and in good standing in your technical proposal
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verified independently as part of this process? submission, as required in Item 9 of Attachment B - Qualification Statement.
Clarification on Section 1.31 Public Record and Proprietary Information
A copy of proprietary/confidential redacted copy of the proposal is required upon
Section 1.31 requires a proprietary/confidential redacted copy of the proposal. The
Public Records request in the future. It is not required to be included in the proposal
9 RFP requires two PDF attachments but also discusses submitting a redacted copy
submission. Two PDF attachments refers to technical proposal and the price proposal
when proprietary material is claimed. Ask how a redacted copy should be submitted
as separate files/attachments in the same email.
without violating the two-attachment rule?
RFP gives two versions ("Vendor Response..." in 3.1, "Offeror Response..." in 5).
Either "Vendor Response to RFP No. e427-004, Youth Programs" in Section 3.1, or
10 Which email subject line is correct? One or the other or both - Vendor/Offeror
"Offeror Response to RFP No. E427-004, Youth Programs" in Part 1 of Section 5, is fine.
Response to RFP No. E427-004, Youth Programs.
Clarification on Section 2.3 Licensing Requirements
I would like to clarify a question regarding the Licensing Requirements, specifically
the requirement related to the Maryland Department of Health (MDH). Could you
please clarify whether an MDH license or certification is required for an organization
11 Section 2.3 has been modified. Please see Addendum Item 1-3.
providing these types of Life Skills and Personal Development services? If an MDH
license is required, could you also please specify which license or certification would
apply to these services and whether there are any additional licensing requirements
we should meet before submitting our proposal?

Clarification on Insurance Requirements
(1) Section 2.4 requests evidence of insurance policies as part of the proposal, Awarded contractors will be required to provide the proof the insurance coverage after
while Section 1.23 notes that the awarded contractor must provide a Certificate of the award per RFP requirements, and prior to start the services. See Addendum Item 1-
Liability Insurance within seven days of award. Could you clarify whether Offerors 5 for the modification of Item 15 iii of Attachment B - Qualification Statement.
are required to carry the full insurance limits at the time of proposal submission, or
whether the required coverage may be secured following an award and before the
contract begins?
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Adding a $1M umbrella insurance to cover the gap between RFP requirement and your
Page 5, Section 1.22.c: My current property damage liability insurance is for $1M current property damage liability insurance is acceptable.
and this is the max for my insurance company. To increase it to $2M, my insurance
company is offering to add a $1M umbrella insurance to cover the gap. Is this
acceptable? Also, I have aggregate commercial liability insurance of $4M. Would this
suffice for the $2M property damage cap?
Section 4.1 refers to the lowest aggregate total unit price of Section 6.1 and Section Per Section 4.3, one or more awards will be made in the best interest of the College to
6.2 within each category/activity. How will the College compare proposals that differ the highest evaluated, most responsive, responsible Offerors in each program
in instructional hours, class capacity, staffing ratios, or the number of courses category/activities. Evaluation of technical and price will be based on each
proposed? Is there a standard course duration or enrollment assumption bidders category/activity. Therefore, pricing of Section 6.1 and Section 6.2 for the same
should use? Are one-time equipment costs listed in Section 6.2(B) aggregated with category/activity will be added up for evaluation purpose. It is critical to clearly specify
per-program costs, or evaluated separately? the Category/activities name(s) your firm proposed and bid on the Price Proposal
Form.
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For example, Assuming your firm proposes Dance, Drama, and Theatre Arts under Arts,
Design, and Creative Expression, list the "Arts, Design, and Creative Expression -
Dance", "Arts, Design, and Creative Expression - Drama", "Arts, Design, and Creative
Expression - theatre arts" in each line item in Section 6.1 & Section 6.2, and provides
pricing accordingly.
Is certified MBE/SBE status factored into scoring, or is it encouraged without a MBE/SBE is encouraged to respond to the solicitation.
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scoring weight?
What is the anticipated annual expenditure under this RFP, including the amount
expected for summer 2027? Is there an estimated allocation for coding, computer
The total spend for FY2026 is aproximatly $350,000.00. We do not have estimated
science, robotics, and related technology programs? Could the College also provide
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budget allocation for individual programs.
actual contractor expenditures for 2025 and 2026, preferably identifying spending in
those subject areas and a breakdown by contractor, if available?
Summer enrollment and number of courses delivered
Section 2.1 describes more than 1,000 students annually and approximately 145+
summer courses, each with one or more sessions. For summers 2025 and 2026, how We have a 20% class cancellation rate across all campuses. Average class size is 10
many coding, robotics, and related technology course sections actually ran, and how students with a maximum of 15 students per adult. The minimum number of students
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many student registrations did they serve? Please distinguish unique students from for a class to run is generally 5, but this may change on a case by case basis. We do
course registrations and half-day from full-day offerings where possible. Information anticipate growth in STEM (and more broadly) in 2027.
on average class size, under-enrollment cancellations, and waitlists would also be
helpful. Is the College anticipating growth in these subjects for summer 2027?
Assignment of work among awarded contractors
The College will determine course offerings and section assignments based on factors
Sections 1.16 and 4.3 allow multiple awards within a program category. How will the
such as program content, market demand, alignment with College needs, and
17 College determine which contractors' courses are offered and how many sections
instructor qualifications. The College reserves sole discretion in selecting and
each contractor receives? Does contract award establish an approved-provider pool,
scheduling courses among awarded contractors.
with course selections and purchase commitments made separately afterward?
Minimum enrollment, confirmation, and cancellation
Does the minimum enrollment proposed by the contractor establish the threshold
Please refer to above regarding course enrollment minimums. Vendors will be notified
below which a course may be canceled? When will contractors receive a final
18 of cancellation at least 5 business days prior to the start of course of program.
decision that a course will run? If the College cancels after staffing, preparation, or
Payments will not be made for courses that do not run.
materials have been committed, what compensation, if any, is available? May
bidders include a cancellation schedule in their proposals?
Program locations and scheduling
Are offerings limited to College-provided locations, or may contractors also propose Offerings are limited to College-provided locations. Summer 2027 will run from June 28
courses or reserved camper spaces at their existing camp locations? What are the through August 20. The final week of class is fully remote. Our preference is for courses
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anticipated summer 2027 operating dates, and when will course schedules and that run half-day.
campus assignments be finalized? Does the College have a preference for half-day
courses, full-day camps, or both?
Page 13, Section 2.2.2 (and elsewhere): these is reference to providing "additional
"Additional value add offering" refers to any enhancement, benefit, or service beyond
20 value add offering". What does this mean? Can you give examples of the kinds of
the minimum requirements outlined in the RFP.
additional value you would like us to offer?
Per the scope of work, there is not a specific check box for Education related We are seeking partnerships with vendors who can provide instructors to deliver
programs. Would Montogomery College be interested in an online asynchronous classes directly to students. Our current model is focused on instructor-led
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Paraeducator Career and Technical Education Pathway program for high school programming rather than programs that require Montgomery College staff to facilitate
students that must be facilitated by a staff member at Montgomery College? the instruction.
Page 24, Part 3 of Section 5 - Technical Proposal Form: What addenda are referred
22 It refers to any addendum if issued by the College for this RFP.
to in this section?
Clarification of pricing in Section 6 - Price Proposal Form and program structure
See Addendum Item 1-4. Provide the cost per student, rather than the total cost for
(1) Section 6.1 requests a "Fixed Firm Cost per Program." Should the proposed cost
the entire program.
represent the total cost for the entire program rather than a cost per student? Is
there a specific program duration and frequency that offerors should use when
For summer camps, the standard format is:
determining the fixed firm cost per program, such as a one-week summer program
- One week long
or a multi-week fall/spring program? Or should each Offeror establish its own
- Three hours per day
proposed program duration, number of days per week, and instructional hours and
- A total of 15 instructional hours
price the program accordingly?

(2) Definition of "Cost per Program" and payment basis
For Section 6.1, should "Fixed Firm Cost per Program" be a flat fee for delivering one
complete course to one group-for example, a five-day, half-day coding camp-with See answer provided above regarding pricing and program structure: .
the contractor specifying the duration and enrollment range? Would that fee remain
unchanged for enrollment within the approved minimum and maximum? Are per- We do not permit tiered pricing.
student rates or enrollment-based pricing tiers permissible, and is contractor
payment dependent in any way on tuition collected?
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(3) Payment structure: Is the vendor paid a flat fee per program regardless of The Fixed Firm Cost per Program should represent the contractor's proposed cost per
enrollment, or per enrolled student, and what minimum enrollment is typically student. The total contractor payment will be based on actual enrollment and the
needed for a section to run? agreed-upon per-student rate, subject to the terms of the resulting contract.
Offerors is required to provide a list of all equipment, materials, supplies, and
(4) Page 34, #15.4.d: there is a request to provide a list of equipment. Is the
technology they intend to use to deliver the proposed program supplied by themselves,
intention for us to list the equipment we would expect Montgomery College to
and include all proposed program costs, including applicable materials, supplies,
provide? Or all equipment we intend to use to deliver the program?
equipment, administrative expenses, and other associated costs, in the Price Proposal.
(5) Can the college provide iPads or computer labs? The College provides computer labs.
(6) Our firm typically provides youth sports programming in two-hour sessions, and
Please note that, at this time, we are not seeking youth sports programs, as
would like to clarify on the expected program structure will help us provide accurate
Montgomery College's Athletics Department already provides those types of offerings.
and fully burdened pricing.
(1) Clarification Regarding Attachment A - References
Our firm is a newly established Maryland nonprofit organization formed in 2026. For Attachment A - References, the RFP requires references from former or current
Because the organization is newly established, our firm does not yet have three clients for whom the Offeror has provided services similar in size and scope to those
organizational clients for whom it has provided similar youth-program services requested in this solicitation. The references must be able to confirm, without
within the past five years. However, our proposed instructional personnel and reservation, the Offeror's ability and experience in providing the same or similar level
organizational leadership have substantial prior professional experience working of services required under this RFP.
with youth and families, and we have references who can verify that relevant
experience. References that solely verify the prior experience of proposed instructional personnel
or organizational leadership, rather than services performed by the Offeror, do not
For purposes of Attachment A - References, may we submit references who can satisfy the Attachment A reference requirement.
verify the relevant prior youth-service experience of its proposed instructional
personnel and organizational leadership, rather than references from prior Offerors should submit references based on services provided by the organization
24 organizational clients? identified as the Offeror. All references must include the information requested in
Attachment A and meet the requirements outlined in the RFP.
If permitted, please advise whether those references should be identified on
Attachment A with a notation explaining that they are references for the proposed
personnel's prior experience.
Please refer to page 35, Part 16 Relevant Experience in Attachment B Qualification
(2) Am I able to use Montgomery College staff as reference since I have been
Statement of the RFP documents. Any Offeror past experience with the College Youth
working in conjunction with them for a decade now?
Program is highly valued and can be counted as one reference only.
(3) May parents of past participants serve as references, or does the College prefer The College prefers professional or organizational references familiar with the Offeror's
organizational references? performance in delivering youth programs.
Clarifications on Attachment B - Qualification Statement
(1) Page 30, Item #5: Our organization is a mobile business because we go to client
sites to deliver programs because of our goal to improve access and minimize costs Please provide the address on your W-9 form.
transferred to clients. This means we do not have a brick-and-mortar facility. We
use a formal post office address to receive all mail. Will this suffice?
"With its own forces" refers to work performed directly by the Contractor's employees,
(2) Page 30, Item #8: What is meant by "with its own forces"?
staff, instructors, or approved subcontractors under the Contractor's management and
supervision, rather than being outsourced to unidentified third parties.
(3) Page 32, Item #15.iv.a.second bullet: A request is made to provide resumes, etc.
If specific instructors have not yet been hired, the Offeror should describe its
for all the instructors who will be delivering our program. If we are awarded a
recruitment, screening, hiring, training, and supervision process, along with the
contract, it is our intention to recruit, hire, and train new staff members provide
minimum qualifications required for instructional staff. Montgomery College may
services in your location (as we will describe in #15.iv.a.first bullet). How should we
request qualifications and resumes for personnel assigned to deliver programs prior to
best answer here?
the start of services.
(4) Page 32, Item #15 iv (a), requests information regarding whether proposed Proposed instructional personnel are not required to hold First Aid/CPR certification at
instructional staff have completed approved First Aid and CPR training and states the time of proposal submission.
that online training is not approved. Must proposed instructional personnel already
possess approved First Aid/CPR certification at the time the proposal is submitted,
or may the certification be obtained after contract award and before personnel
begin providing services to College-registered participants?
(5) Page 33, Item#15 iv (b) requires lesson plans for proposed instruction. For a Offerors may submit a curriculum outline, scope and sequence, learning objectives,
multi-week interdisciplinary program, does the College require complete lesson instructional methods, and representative lesson plan materials as part of their
plans for every proposed instructional session/day to be submitted with the proposal. Complete lesson plans for every session are not required at the time of
proposal, or would a comprehensive curriculum map with learning objectives, proposal submission.
instructional methods, scope/sequence, activities, and outcomes,satisfy the
proposal requirement; with final lesson plans produced in coordination with Youth
Programs after award? Additionally, may lesson plans be reasonably refined or
adapted after award based on participant age/developmental level, enrollment,
facilities, pacing, and College guidance while maintaining the approved program
objectives and scope?