Mechanical Services
| Location: | Iowa |
|---|---|
| Posted: | May 4, 2026 |
| Due: | May 29, 2026 |
| Agency: | State Government of Iowa |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 005-RFB-2673-2026 |
| Publication URL: | To access bid details, please log in. |
Bid Information
Bid Number
005-RFB-2673-2026
Solicitation
Mechanical Services
Solicitation Type
Request for Bids
County
Description
Description
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid.
The State of Iowa is seeking bidders to provide Mechanical Services at state owned and leased locations throughout Iowa.
The parties understand and agree that for any portion of the goods or services constituting a “public improvement” as defined in Iowa Code section 26.2, the Purchasing Entity may only engage Contractor under this Contract for purchases at or below the competitive bid threshold established in Iowa Code section 314.1B. All purchases under this Contract related to a “public improvement” must comply with Iowa Code chapters 26 and 573, as applicable. Any project exceeding this threshold, including all new system installations or full replacements, must be awarded through a separate competitive selection process.
All design work will be done by the Owner or a third-party; engineer plans and specifications may be provided. The State does not accept design-build approach.
The State intends to award contracts in two tiers. Evaluation of Bids and award of contracts, shall be based on the sum of the proposed hourly rates (during regular business hours).
Tier 1
The 2 lowest bidders for each zone to include Zones 1-5.
Tier 2
Additionally, up to two awards in each zone may be made to the lowest bidders who meet the requirements listed for Tier 2.
Sales History
FY21 - $567,768.29
FY22 - $792,832.95
FY23 - $504,704.33
FY24 - $936,387.31
FY25 - $778,306.68
Work Zones
Service Location Options: Zone 1, Zone 2, Zone 3, Zone 4, or Zone 5
Zone 1: NE - Independence, Marshalltown, Eldora, Anamosa
Counties: Allamakee, Benton, Black Hawk, Bremer, Buchanan, Butler, Cerro Gordo, Chickasaw, Clayton, Delaware, Dubuque, Fayette, Floyd, Franklin, Grundy, Hardin, Howard, Jackson, Jones, Linn, Mitchell, Tama, Winneshiek, Worth
Zone 2: NW - Fort Dodge, Rockwell City, Cherokee
Counties: Buena, Vista, Calhoun, Carroll, Cherokee, Clay, Crawford, Dickinson, Emmet, Greene, Hamilton, Hancock, Humboldt, Ida, Kossuth, Lyon, Monona, O'Brien, Osceola, Palo Alto, Plymouth, Pocahontas, Sac, Sioux, Webster, Winnebago, Woodbury, Wright
Zone 3: SW - Clarinda, Glenwood
Counties: Adair, Adams, Audubon, Cass Clarke, Decatur, Fremont, Guthrie, Harrison, Mills, Montgomery, Page, Pottawattamie, Ringgold, Shelby, Taylor, Union
Zone 4: SE - Mount Pleasant, Oakdale, Fort Madison
Counties: Appanoose, Cedar, Clinton, Davis, Des Moines, Henry, Iowa, Jefferson, Johnson, Keokuk, Lee, Louisa Lucas, Mahaska, Monroe, Muscatine, Poweshiek, Scott, Van Buren, Wapello, Washington, Wayne
Zone 5: DSM Metro - Newton, Mitchellville, Woodward, Johnston, DSM Metro, Capitol Complex
Counties: Boone, Dallas, Jasper, Madison, Marion, Marshall, Polk, Story, Warren
* Large facilities are listed within each zone as an example. All zones include other state facilities and political subdivision locations.
Agency Information
Number
005
Name
Administrative Services, Dept
Address 1
1305 E Walnut ST
Address 2
City/State/Zip
Des Moines, IA 50319
Contact Information
Contact Name
Michael Bradbury
Contact Title
Purchasing Agent
Contact Email
Contact Phone Number
(515) 823-9327
Contact Phone Extension
Contact Other Number
Contact Fax Number
Valid Dates
From
5/4/2026 8:00:00 AM
Until
5/29/2026 2:00:00 PM
Documents/Attachments
Attachment Preview
005-RFB-2673-2026 – Mechanical Services
005-RFB-2673-2026 – Mechanical Services
SECTION 1 - INTRODUCTION
1.1 Purpose
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the
goods and/or services described further in this RFB to the Lead Agency and any Participating
Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed
in the IMPACS solicitation, and the Lead Agency may extend the contract(s) for up to the number
of annual extensions identified in the IMPACS solicitation at the sole discretion of the Lead
Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
1.2 Request for Bid (RFB) Definitions
Definitions – For the purposes of this RFB and the resulting contract, the following terms shall
mean:
“Agency” means the agency identified in the IMPACS solicitation that is issuing the RFB and any
other agency that purchases from the Contract.
“Alternative Bid” means a response to a bid that does not meet the exact requirements of the
specification but offers an alternative for consideration. An alternative bid is submitted with an
intentional variation to a provision, specification, term or condition of the solicitation. This
alternative, in the opinion of the bidder, achieves the same end result. Alternative bids may be
rejected as non-responsive.
“Bid” means the Bidder’s bid submitted in response to the RFB.
“Bidder” means a vendor submitting a bid in response to this RFB.
“Contract” means the contract(s) entered into with the successful Bidder(s).
“Emergency Service Request” means a time-sensitive request for services made when an
unforeseen event or imminent threat creates a risk to life, health, safety, critical infrastructure,
or continuity of essential government operations and requires immediate contractor action that
cannot wait for standard process timelines.
“Lead Agency” means the agency facilitating the procurement and establishing the Contract.
“Participating Agency” means the agency utilizing the established contract.
“Political Subdivisions” means cities, counties, and educational institutions.
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005-RFB-2673-2026 – Mechanical Services
“Responsible Bidder” means a Bidder that has the capability in all respects to perform the
requirements of the Contract. In determining whether a Bidder is a Responsible Bidder, the
Agency may consider various factors including, but not limited to, the Bidder’s competence and
qualifications to provide the goods or services requested, the Bidder’s integrity and reliability, the
past performance of the Bidder relative to the quality of the goods or services offered by the
Bidder and the best interest of the Agency and the State.
“Responsive Bid” means a Bid that complies with each of the provisions of this RFB, or is either
an alternative bid or a bid with an exception, if accepted by the Agency.
“RFB” means this Request for Bids and any addenda hereto.
“Routine Service Request” means a low-risk, work order or purchase request for standardized
services (maintenance, inspection, cleaning, minor repairs, etc.) with predictable scope, short lead
time, and typically low dollar value that can be fulfilled using existing schedules, standing
contracts, or simplified procurement procedures.
“State” means the State of Iowa, the Agency identified in the IMPACS solicitation, and all state
agencies, boards, and commissions, and any political subdivisions making purchases from the
Contract as permitted by this RFB.
1.3 Contract Term
The term of the contract will begin August 1, 2026 and end on July 31, 2027. The Agency shall
have the sole option to renew the contract upon the same or more favorable terms and conditions
for up to five (5) annual extensions. The resulting contract will be available to all State Agencies.
1.4 Background Information
This RFB is designed to provide Bidders with the information necessary for the preparation of
competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and
is intended to provide the Lead Agency with competitive information to assist in the selection
process. It is not intended to be comprehensive. Each Bidder is responsible for determining all
factors necessary for submission of a comprehensive Bid.
The State of Iowa is seeking bidders to provide Mechanical Services at state owned and leased
locations throughout Iowa.
The parties understand and agree that for any portion of the goods or services constituting a
“public improvement” as defined in Iowa Code section 26.2, the Purchasing Entity may only
engage Contractor under this Contract for purchases at or below the competitive bid threshold
established in Iowa Code section 314.1B. All purchases under this Contract related to a “public
improvement” must comply with Iowa Code chapters 26 and 573, as applicable. Any project
exceeding this threshold, including all new system installations or full replacements, must be
awarded through a separate competitive selection process.
All design work will be done by the Owner or a third-party; engineer plans and specifications may
be provided. The State does not accept design-build approach.
2|Page
005-RFB-2673-2026 – Mechanical Services
The State intends to award contracts in two tiers. Evaluation of Bids and award of contracts, shall
be based on the sum of the proposed hourly rates (during regular business hours).
Tier 1
The 2 lowest bidders for each zone to include Zones 1-5.
Tier 2
Additionally, up to two awards in each zone may be made to the lowest bidders who meet the
requirements listed for Tier 2.
Sales History
FY21 - $567,768.29
FY22 - $792,832.95
FY23 - $504,704.33
FY24 - $936,387.31
FY25 - $778,306.68
Work Zones
Service Location Options: Zone 1, Zone 2, Zone 3, Zone 4, or Zone 5
Zone 1: NE - Independence, Marshalltown, Eldora, Anamosa
Counties: Allamakee, Benton, Black Hawk, Bremer, Buchanan, Butler, Cerro Gordo, Chickasaw,
Clayton, Delaware, Dubuque, Fayette, Floyd, Franklin, Grundy, Hardin, Howard, Jackson, Jones,
Linn, Mitchell, Tama, Winneshiek, Worth
Zone 2: NW - Fort Dodge, Rockwell City, Cherokee
Counties: Buena, Vista, Calhoun, Carroll, Cherokee, Clay, Crawford, Dickinson, Emmet, Greene,
Hamilton, Hancock, Humboldt, Ida, Kossuth, Lyon, Monona, O'Brien, Osceola, Palo Alto,
Plymouth, Pocahontas, Sac, Sioux, Webster, Winnebago, Woodbury, Wright
Zone 3: SW - Clarinda, Glenwood
Counties: Adair, Adams, Audubon, Cass Clarke, Decatur, Fremont, Guthrie, Harrison, Mills,
Montgomery, Page, Pottawattamie, Ringgold, Shelby, Taylor, Union
Zone 4: SE - Mount Pleasant, Oakdale, Fort Madison
Counties: Appanoose, Cedar, Clinton, Davis, Des Moines, Henry, Iowa, Jefferson, Johnson, Keokuk,
Lee, Louisa Lucas, Mahaska, Monroe, Muscatine, Poweshiek, Scott, Van Buren, Wapello,
Washington, Wayne
Zone 5: DSM Metro - Newton, Mitchellville, Woodward, Johnston, DSM Metro, Capitol Complex
Counties: Boone, Dallas, Jasper, Madison, Marion, Marshall, Polk, Story, Warren
* Large facilities are listed within each zone as an example. All zones include other state facilities
and political subdivision locations.
3|Page
005-RFB-2673-2026 – Mechanical Services
SECTION 2 – ADMINISTRATIVE INFORMATION
2.1 Issuing Officer
The Issuing Officer identified in the IMPACS solicitation is the sole point of contact regarding the
RFB from the date of issuance until selection of the successful Bidder.
2.2 Restriction on Communication
From the issue date of this RFB until announcement of the successful Bidder, Bidders may contact
only the Issuing Officer. The Issuing Officer will respond only to electronic questions regarding the
procurement process. Questions related to the interpretation of this RFB must be submitted as
provided in the IMPACS solicitation. Oral questions related to the interpretation of this RFB will
not be accepted. Bidders may be disqualified if they contact any State employee other than the
Issuing Officer about the RFB except that Bidders may contact the State Targeted Small Business
Office on issues related to the preference for Targeted Small Businesses.
The Agency assumes no responsibility for oral representations made by its officers or employees
unless such representations are confirmed in writing and incorporated into the RFB through an
addendum.
2.3 Amendment to the RFB
The Agency reserves the right to amend the RFB at any time using an addendum. The Bidder shall
acknowledge receipt of all addenda in its Bid.
It is the Bidder’s sole responsibility to check daily for addenda to posted documents.
2.4 Bid Amendment and/or Withdrawal
The Bidder may amend or withdraw and resubmit its Bid at any time before the Bids are due. The
amendment must be submitted on Iowa IMPACS by the Bidder as an amendment to the bid prior
to the bid closing date and time.
2.5 Submission of Bids
The Agency must receive the electronic Bid on: Iowa IMPACS before the “Bids Due” date and time.
This is a mandatory requirement and will not be waived by the Agency. Any Bid received after
this deadline will not be accepted. It is the Bidder’s responsibility to ensure the bid is received
prior to the deadline. Email and faxed Bids will not be accepted.
Bidders must furnish all information necessary to enable the Agency to evaluate the Bid. Bids that
fail to meet the mandatory requirements of the RFB may be rejected. Oral information provided
by the Bidder shall not be considered part of the Bidder's Bid unless it is in writing.
2.6 Bid Opening
The Agency will open Bids after the deadline for submission of Bids has passed. However, the
names of Bidders who submitted timely Bids will be publicly available after the Bid opening. See
Iowa Code Section 72.3. The announcement of Bidders who timely submitted Bids does not mean
that an individual Bid has been deemed technically compliant or accepted for evaluation.
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005-RFB-2673-2026 – Mechanical Services
2.7 Costs of Preparing the Bid
The costs of preparation and delivery of the Bid are solely the responsibility of the Bidder.
2.8 Rejection of Bids
The Agency reserves the right to reject any or all Bids, in whole and in part, received in response
to this RFB at any time prior to the execution of a written Contract. Issuance of this RFB in no way
constitutes a commitment by the Agency to award a Contract. Each Bidder is responsible for
determining all factors necessary for submission of a complete and comprehensive Bid.
2.9 Disqualification
The Agency will reject outright and will not evaluate Bids if the Bidder fails to deliver the Bid by
the due date and time. The Agency may reject outright and may not evaluate Bids for any one of
the following reasons:
● The Bidder acknowledges that a requirement of the RFB cannot be met.
● The Bidder’s Bid materially changes a requirement of the RFB or the Bid is not compliant with
the requirements of the RFB.
● The Bidder’s Bid limits the rights of the Agency.
● The Bidder fails to include information necessary to substantiate that it will be able to meet a
requirement of the RFB.
● The Bidder fails to timely respond to the Agency’s request for information, documents, or
references.
● The Bidder fails to include bid security, if required.
● The Bidder fails to include any signature, certification, authorization, stipulation, disclosure or
guarantee requested.
● The Bidder presents the information requested by this RFB in a format inconsistent with the
instructions of the RFB or otherwise fails to comply with the requirements of the RFB.
● The Bidder initiates unauthorized contact regarding the RFB with state employees.
● The Bidder provides misleading or inaccurate responses.
● The Bidder’s Bid is materially unbalanced.
● There is insufficient evidence (including evidence submitted by the Bidder and evidence
obtained by the Agency from other sources) to satisfy the Agency that the Bidder is properly
responsive and responsible to satisfy the requirements of the RFB.
● The Bidder alters the language in Certification Letter or Authorization to Release Information
Letter.
● The Respondent is a “scrutinized company” included on a “scrutinized company list” created by
a public fund pursuant to Iowa Code section 12J.3.
● The Respondent is a “prohibited company” or is selling products manufactured by a “prohibited
company” as defined by Iowa Code section 12K.1(4).
2.10 Nonmaterial Variances
The Agency reserves the right to waive or permit cure of nonmaterial variances in the Bid if, in the
judgment of the Agency, it is in the Agency’s best interest to do so. Nonmaterial variances include
minor informalities that do not affect responsiveness, that are merely a matter of form or format,
that do not change the relative standing or otherwise prejudice other Bidders, that do not change
the meaning or scope of the RFB, or that do not reflect a material change in the requirements of
5|Page
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