Water Tank Maintenance

Location:	North Carolina
Posted:	Jun 25, 2026
Due:	Jul 28, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	320-320-090626FD
Publication URL:	To access bid details, please log in.

Solicitation Number:	320-320-090626FD
Project Title:	Water Tank Maintenance
Description:	The city of Rocky Mount is soliciting Requests for Qualifications (RFQu) to qualify firms for the contract to possibly provide long-term (10 years) professional maintenance and asset management for water storage tanks and other structures to include, but not limited to: engineering and inspection services, rehabilitation, repair, repainting, washout, and preventative maintenance of the city's water storage tanks and it is the sole intent of the RFQu to determine the most qualified firm to which the City of Rocky Mount could contract these services. The qualifying firm shall assume full responsibility and accountability for maintenance issues related to the city's water storage tanks and other structures, and ensure strict adherence to all applicable laws, rules, and regulations of the State of North Carolina. Furthermore, all permits, approvals, and other requirements imposed by the State of North Carolina and the local municipality will be the responsibility of the successful firm.
Opening Date:	7/28/2026 2:00 PM
Posted Date:	6/26/2026
Status:	Open
Department:	CITY OF ROCKY MOUNT


Solicitation Number * 320-320-090626FD	Department CITY OF ROCKY MOUNT	Status Reason Open
Opening Date 2026-07-28T14:00:00.0000000	Posted Date * 2026-06-25T15:00:08.0000000Z	Primary Commodity Code Water treatment and supply equipment
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Tracy Winfield
Description The city of Rocky Mount is soliciting Requests for Qualifications (RFQu) to qualify firms for the contract to possibly provide long-term (10 years) professional maintenance and asset management for water storage tanks and other structures to include, but not limited to: engineering and inspection services, rehabilitation, repair, repainting, washout, and preventative maintenance of the city's water storage tanks and it is the sole intent of the RFQu to determine the most qualified firm to which the City of Rocky Mount could contract these services. The qualifying firm shall assume full responsibility and accountability for maintenance issues related to the city's water storage tanks and other structures, and ensure strict adherence to all applicable laws, rules, and regulations of the State of North Carolina. Furthermore, all permits, approvals, and other requirements imposed by the State of North Carolina and the local municipality will be the responsibility of the successful firm.

Attachment Preview

City of Rocky Mount

Water Resources Department

Request for Qualification: 320-090626FD

Water Tank Maintenance

Date of Issue: 6/25/2026

Response Deadline: 7/28/2026

2:00 p.m.

Direct all inquiries concerning this RFQu to:

Fantashia Dickens

Purchasing Associate III

Email: Fantashia.Dickens@rockymountnc.gov

Phone: 252-972-1352

City of Rocky Mount

RFQu #320-090626FD

Contents

I. PROJECT DESCRIPTION .................................................................................................................... 3

II. OBJECTIVE OF THE REQUEST....................................................................................................... 3

III. PROJECT SCHEDULE ...................................................................................................................... 3

IV. QUESTIONS ...................................................................................................................................... 3

V. EMAILING OR MAILING INSTRUCTIONS........................................................................................ 4

VI. SELECTION CRITERIA ..................................................................................................................... 4

VII. METHOD OF AWARD ....................................................................................................................... 5

VIII. SCOPE OF WORK............................................................................................................................. 6

IX. EQUAL OPPORTUNITY RIGHTS ..................................................................................................... 8

X. CITY OF ROCKY MOUNT RIGHTS .................................................................................................. 9

XI. INSURANCE REQUIREMENTS ........................................................................................................ 9

XII. HISTORICALLY UNDERUTILIZED BUSINESSES ......................................................................... 10

XIII. MINORITY BUSINESS PARTICIPATION ........................................................................................ 10

2 of 10

City of Rocky Mount

RFQu #320-090626FD

I. PROJECT DESCRIPTION

The city of Rocky Mount is soliciting Requests for Qualifications (RFQu) to qualify firms for the contract to

possibly provide long-term (10 years) professional maintenance and asset management for water storage

tanks and other structures to include, but not limited to: engineering and inspection services,

rehabilitation, repair, repainting, washout, and preventative maintenance of the city's water storage tanks

and it is the sole intent of the RFQu to determine the most qualified firm to which the City of Rocky Mount

could contract these services. The qualifying firm shall assume full responsibility and accountability for

maintenance issues related to the city's water storage tanks and other structures, and ensure strict

adherence to all applicable laws, rules, and regulations of the State of North Carolina. Furthermore, all

permits, approvals, and other requirements imposed by the State of North Carolina and the local

municipality will be the responsibility of the successful firm.

II. OBJECTIVE OF THE REQUEST

The purpose of this RFQu is to select the firm determined to be best able to provide the required

Professional Engineering Services based on the criteria specified herein and to generally set forth the

terms and conditions whereby the City of Rocky Mount will contract with the selected firm. The Request

for Qualifications packet submitted, and possible subsequent interviews shall serve as the basis for

selection. The information provided in the RFQu package from the City is intended to give information to

the prospective firms concerning the required services and the basis for awarding of the agreement for

engineering services. It is not necessarily intended to completely define the selection criteria or

contractual relationship to be entered into by the City of Rocky Mount and the successful firm(s).

III. PROJECT SCHEDULE

Event

Submit Written Questions

Provide Response to Questions/Addendum

Submit Qualifications

Contract Award

Estimated Completion Date

Responsibility

Designer

City

Designer

City

Designer

Date and Time

July 9, 2026 at 2:00 P.M. est

July 16, 2026

July 28, 2026 at 2:00 P.M. est

TBD

IV. QUESTIONS

Purpose: Upon review of the RFQu documents, Vendors may have questions to clarify or interpret the

RFQu in order to submit the best proposal possible. To accommodate the Proposal Questions process,

Vendors shall submit any such questions by the above due date.

Instructions: Written questions shall be emailed to Fantashia.Dickens@rockymountnc.gov by the date

and time specified above. Vendors should enter “RFQu # 320-090626FD: Questions” as the subject for

the email. Question submittals should include a reference to the applicable RFQu section and be submitted

in a format shown below:

Reference

Vendor Question

RFQu Section, Page Number

Vendor question …?

Questions received prior to the submission deadline date, the City’s response, and any additional terms

deemed necessary by the City will be posted in the form of an addendum on the City of Rocky Mount

Purchasing webpage https://www.rockymountnc.gov/Bids.aspx and/or the North Carolina Electronic

Vendor Portal (eVP), https://evp.nc.gov/solicitations/, and shall become an Addendum to this RFQu. No

information, instruction, or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFQu, shall be considered authoritative or

binding. Vendors shall rely only on written material contained in an Addendum to this RFQu.

3 of 10

City of Rocky Mount

RFQu #320-090626FD

V. EMAILING OR MAILING INSTRUCTIONS

Instructions: Proposals, subject to the conditions made a part hereof and the receipt requirements

described below, shall be received at the address indicated in the table below, for furnishing and delivering

those items as described herein.

MAILING ADDRESS FOR DELIVERY OF

PROPOSAL VIA U.S. POSTAL SERVICE

OFFICE ADDRESS FOR DELIVERY BY ANY OTHER

MEANS, SPECIAL DELIVERY, OVERNIGHT DELIVERY,

OR BY ANY OTHER CARRIER

QUALIFICATION NUMBER: 320-090626FD

Attn: Fantashia Dickens, Purchasing Associate III

Address: PO BOX 1180

Rocky Mount, NC 27802

QUALIFICATION NUMBER: 320-090626FD

Attn: Fantashia Dickens, Purchasing Associate III

Address: 331 S. Franklin Street

Rocky Mount, NC 27804

Vendors shall deliver either one (1) signed electronic emailed copy to

fantashia.dickens@rockymountnc.gov or one (1) signed original executed proposal to the address

identified in the table in this Section. Address the package and insert the proposal number as shown in the

table above.

Proposal number shall be marked on the outside of the sealed envelope with the Vendor’s name and date

and time of opening.

IMPORTANT NOTE: It is the responsibility of the Vendor to have the signed proposal physically in this

Office by the specified time and date proposals are due, regardless of the method of delivery. This is an

absolute requirement. The time of delivery will be marked on each proposal when received, and any

proposal received after the submission deadline will not be accepted or evaluated.

All risk of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier,

or other delivery service or method—is entirely on the Vendor. Note that the U.S. Postal Service generally

does not deliver mail to the street address above, but to the City’s Mail Service Center. Vendors are

cautioned that proposals sent via U.S. Mail, including Express Mail, may not be delivered to the purchasing

office on the due date in time to meet the proposal deadline. All Vendors are urged to take the possibility of

delay into account when submitting a proposal.

If the proposal is hand-delivered, please note that the Frederick E. Turnage Municipal Building requires all

visitors to sign in with the guard stationed on the first floor. Visitors will only have access through the

building, accompanied by a city employee.

This is a Request for Qualification (RFQu) for professional services; it does not require a public

opening.

VI. SELECTION CRITERIA

Respondents shall address each evaluation criterion below. Proposals will be evaluated based on the

firm's qualifications, experience, understanding of the project requirements, and ability to successfully

perform the services described in Section VIII, Scope of Work. Response document shall be no more

than 20 pages (single-sided). The page limit includes the coversheet but excludes any issued addenda.

4 of 10

City of Rocky Mount

RFQu #320-090626FD

Evaluation Criterion

1. General Project Approach

2. Experience & Qualifications

3. Project Scope & Services

4. Schedule & Responsiveness

5. General Management

Max Pts

TOTAL 100

1. General Project Approach (25 Points)

Describe the firm's overall approach to water storage tank maintenance, inspection, rehabilitation, asset

management, and long-term service delivery. Demonstrate understanding of the City's objectives and

proposed methods for achieving them.

2. Experience & Qualifications (25 Points)

Provide qualifications of key personnel, relevant certifications, and experience with similar water storage

tank maintenance and asset management programs. Include representative project examples and

references.

3. Project Scope & Services (20 Points)

Demonstrate the firm's ability to perform the services identified in Section VIII, including maintenance,

inspections, reporting, rehabilitation, safety compliance, and specialized technical services.

4. Schedule & Responsiveness (15 Points)

Describe available resources, anticipated response times, project scheduling methods, and the ability to

meet service demands throughout the contract term.

5. General Management (15 Points)

Describe project management procedures, quality assurance/quality control practices, safety programs,

licensing requirements, and overall contract administration approach.

VII. METHOD OF AWARD

Proposals will be reviewed by the City of Rocky Mount and evaluated based on the stated criteria.

Submitting firms may be asked to supplement their initial proposals with additional written material.

Depending on the results of the proposal evaluations, the City of Rocky Mount may select a proposal

solely or may develop a shortlist of firms for further consideration and interviews. The number of firms

selected for interviews, if any, will be based on the selection panel's recommendation, taking into account

all available information.

The City reserves the right to award this contract to the firm that it believes best demonstrates the ability

to fulfill the project's requirements. The successful firm(s) will be chosen based on the qualifications,

selection criteria evaluation as shown in the proposal, possible interviews, and other available

information. All firms submitting a proposal will receive notification once the contract has been awarded.

The firm(s) selected will be given the first right to negotiate an Agreement acceptable to the City. A

detailed scope of work will be collaboratively developed by the firms selected under this RFQu and the

City, serving as the basis for the fee schedule for the City’s consideration. If an Agreement satisfactory to

the City cannot be reached, the City may enter negotiations with one or more of the remaining firms. The

successful firm shall commence work only after the execution of an acceptable Agreement and the

approval of insurance certificates. The successful firm(s) will perform all services indicated in the proposal

in compliance with the negotiated Agreement.

5 of 10

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Water Tank Maintenance

Attachment Preview

See also