RFP2027-02 Lewis Frasier Middle School Boiler Replacement

CONSTRUCTION CONTRACT
BETWEEN CONTRACTOR AND OWNER
TO BE USED WITH
DESIGN PROFESSIONAL (ARCHITECTURAL) CONTRACT
APPROVED BY THE BOARD OF PUBLIC EDUCATION FOR THE COUNTY OF LIBERTY
To be provided under separate cover by owner.

Chatham Engineering, LLC. Lewis Frazier Middle School LCSS RFP: 2027-02
September, 2026 Boiler Replacement Facility ID: 689-0197
SECTION 01 10 00 - SUMMARY OF WORK
PART 1 - GENERAL
A. This Section includes the following:
1.0 1.1 Work under other contracts
1.1 1.2 Owner's occupancy requirements
1.2 1.3 Work restrictions
B. Stipulation Regarding Specifications:
All provisions in these Sections 01 26 00, 01 29 00, 01 31 00, 01 32 00, 01 33 00, 01 40
00, 01 50 00, 01 60 00, 01 73 00, 01 73 29, 01 74 19, 01 77 00, 01 78 23, and 01 78 39
are in addition to the provisions in the CONSTRUCTION CONTRACT BETWEEN
CONTRACTOR AND OWNER. No provisions in these Specifications shall be
construed to negate or diminish any requirements in the Construction Contract, but shall
be applicable in addition to those requirements.
C. Use of Existing Building(s): As applicable, maintain existing building(s) in a weather
tight condition throughout construction period. Repair damage caused by construction
operations. Protect building and its occupants during construction period.
1.1 WORK UNDER OTHER CONTRACTS
The Owner reserves the right to perform construction or operations related to the project with
separate Contractors on the site per Article 1.3.6 of the Construction Contract. The following
separate Contracts have been awarded and the Contractor shall coordinate construction
operations as required, or directed, by the Owner:
1.2 OWNER'S OCCUPANCY REQUIREMENTS
1.2.1 Owner Occupancy of Completed Areas of Construction:
Owner reserves the right to occupy and to place and install equipment in completed areas of
building, before Material Completion. Such placement of equipment and partial occupancy shall
not constitute acceptance of the total Work. Design Professional will prepare a Certificate of
Material Completion for each specific portion of the Work to be occupied before Owner
occupancy. Before partial Owner occupancy, mechanical and electrical systems shall be fully
operational, and required tests and inspections shall be successfully completed. On occupancy,
Owner will operate and maintain mechanical and electrical systems serving occupied portions
of building.
1.3 WORK RESTRICTIONS
1.3.1 Work can be performed 24 hours per day (including Saturdays and Sundays) during the
'limited-access' period, as well as during 'open-access' period and shall be coordinated with
the work areas identified below, (at no time shall contractors be allowed to work during
scheduled testing hours for the students):
a. Limited access-period: Contractor to refrain from disruptive work during school
hours.
b. General Work Access: The Contractor shall coordinate work hours with owner
prior to commencement of scheduled work.
c. Hours for Utility Shutdowns: As authorized in advance by the Design
Professional, and as limited by regulations and by authorities having jurisdiction.
d. Coordination with Owner: Access to school facilities during non-school hours
shall be coordinated with Owner. Contact Owner at end of work and ensure
facilities are secure and Alarm Systems are activated.
.

Chatham Engineering, LLC. Lewis Frazier Middle School LCSS RFP: 2027-02
September, 2026 Boiler Replacement Facility ID: 689-0197
1.3.2 Tobacco Products are prohibited and not permitted on Board property.
1.3.3 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by
Owner or others unless permitted under the following conditions and then only after
arranging to provide temporary utility services according to requirements indicated.
Notify Design Professional, and Owner, not less than 72 hours in advance of proposed
utility interruptions. Proceed only with Design Professional's, and Owner's, written
permission and only with all written authorizations including permits that may be
required by authorities having jurisdiction.
END OF SECTION 01 10 00

Chatham Engineering, LLC. Lewis Frazier Middle School LCSS RFP: 2027-02
September, 2026 Boiler Replacement Facility ID: 689-0197
SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES
PART 1 - GENERAL
1.1 SUMMARY
A. This Section specifies administrative and procedural requirements for processing Contract
modifications.
1.2 Requests for Information or Clarification
A. Request for Information (RFI): The Design Professional will issue a written RFI Response to
each written Contractor inquiry. Unless specifically addressed, RFIs and RFI Responses shall
not involve any adjustment to the Contract Sum or the Contract Time. RFI Responses when
issued, become a part of the Contract Documents, and as such must be adhered to. The effects
of RFI Responses must be reflected in the Project Record Documents. Each RFI Response shall
bear words addressed by the Design Professional to the Contractor: "The work shall be carried
out according to the following instructions or clarifications issued in response to Request For
Information #(enter RFI #), and in accordance with The Contract Documents without change in
The Contract Sum or Contract Time. If you determine that this response does affect The
Contract Sum or Contract Time, you shall notify The Design Professional immediately, and
shall do so prior to proceeding with the work in accordance with this response. Proceeding with
the work in accordance with this response without your prior notification otherwise indicates
your acknowledgement that there will be no change in The Contract Sum or Contract Time."
1.3 CHANGES IN THE WORK AFFECTING COST AND/OR TIME
A. Proposed Change Order Requests: The Design Professional (or Owner) may issue a, which is
detailed description of proposed changes in the Work that may require adjustment to the
Contract Sum or the Contract Time, the description will include supplemental or revised
Drawings and Specifications. Each PCO will be numbered and dated, and subsequent
communications regarding each PCO should give reference to the PCO number and date.
1. Proposal Requests are for information only. Do not consider them instructions either to
stop work in progress or to execute the proposed change.
2. Within time specified in PCO after receipt of Proposal Request, the Contractor shall
submit a Change Order Proposal (COP), which is a quotation estimating cost adjustments
to the Contract Sum and the Contract Time necessary to execute the change. Each COP
must give reference to the number and date of the PCO to which it is in response.
a. Include a list of quantities of products required or eliminated and unit costs, with
total amount of purchases and credits to be made. If requested, furnish survey data
to substantiate quantities.
b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade
discounts.
c. Pricing of Changes shall be in accordance with Articles 3.2.9 and 3.2.10 of the
Construction Contract.
d. If affected, the Contractor's Construction Schedule shall be updated to indicate the
effect of the change, including, but not limited to, changes in activity duration,
start and finish times, and activity relationship. This updated schedule shall be

Chatham Engineering, LLC. Lewis Frazier Middle School LCSS RFP: 2027-02
September, 2026 Boiler Replacement Facility ID: 689-0197
submitted with the COP. Use available total float before requesting an extension
of the Contract Time. By omission of an updated Schedule as a part of a COP, the
Contractor shall and does establish that the Schedule is not affected by the subject
change. Any COP that proposes to affect Contract Time may be considered non-
responsive if it does not include an updated Schedule
B. All change proposals shall include complete break-out and support documentation, including
unit descriptions, unit quantities, unit costs (labor, material, other), burdens and mark-ups.
Portions of work that are to be deleted as a part of an overall change description shall be clearly
reflected in the break-out; abbreviated descriptions which reflect only the net effects of reduced
work scopes combined with increased work scopes will not be accepted. The Design
Professional and Owner shall have full discretion in determining what measure of breakout and
support is adequate and acceptable. No extension of Contract Time will be allowed for
Construction delays attributable to the failure on the part of the Contractor to provide properly
prepared and supported change proposals.
C. Proposal and change request forms: Use forms that are acceptable to the Design Professional
and Owner. If the Design Professional or Owner deems it necessary, the Contractor shall be
required and shall agree to submit change proposals on forms provided by the Design
Professional or Owner.
D. Do not reflect any Change Order in the Schedule of Values or Application for Payment
Continuation without an approved Change Order. The Design Professional or Owner shall have
full discretion in establishing the manner in which Change Orders are added to the Schedule of
Values and Continuation Sheets.
1.4 ALLOWANCE
A. Allowance Adjustment: All charges against an Allowance shall be made in the form of a CO
resulting from PCO or RFI, shall be managed as any CO, and shall be invoiced against the
Allowance line item in the Application for Payment. At Project completion, any unused balance
in each allowance will be returned to the Owner by deductive CO.
B. Submit claims for increased costs because of a change in scope or nature of the allowance
described in the Contract Documents Submit claims within 14 days of receipt of the Change
Order authorizing work to proceed. Owner will reject claims submitted later than 14 days after
such authorization per Article 5.2.2 of the Contract.
1. Do not include Contractor's or subcontractor's indirect expense in the Change Order cost
amount unless it is clearly shown that the nature or extent of work has changed from what
could have been foreseen from information in the Contract Documents.
2. No change to Contractor's indirect expense is permitted for selection of higher- or lower-
priced materials or systems of the same scope and nature as originally indicated.
1.5 CHANGE ORDER PROCEDURES
A. The Design Professional shall immediately upon receipt review each Proposed Change Order
(PCO) for its technical and monetary merits. The Design Professional will not forward to the
Owner any advice or recommendation for any PCO that does not meet all requirements per
Article 3.2.4 of the Contract Documents, but shall instead return it to the Contractor with
specific instructions as to what must be done in order to rectify the problems with PCO. The

Chatham Engineering, LLC. Lewis Frazier Middle School LCSS RFP: 2027-02
September, 2026 Boiler Replacement Facility ID: 689-0197
Design Professional will provide written advice to the Owner regarding his opinion of each
PCO, which will include a recommendation.
B. Upon Owner's approval of a Proposed Change Order (PCO), Design Professional will issue a
Change Order for approval by the Owner.
1.6 FORCE ACCOUNT CHANGE ORDER
A. Force Account: Force Account work shall be undertaken only after receipt of an Approved
Change Order, stating a maximum dollar amount (Stipulated Maximum Sum) beyond which no
change work may be undertaken subject to amendment, for funding all costs of the Change
Order as prescribed in Article 3.2.7.3 of the Contract.
B. Documentation: The Contractor shall maintain detailed records on a time and material basis of
work required by the Force Account Change Order.
1. After completion of change, submit an itemized account and supporting data necessary to
substantiate cost and time adjustments to the Contract.
1.7 TRACKING, COORDINATION and MANAGEMENT of CLARIFICATIONS and CHANGES
A. Some clarifications and changes will go thru a process whereby they are assigned tracking
numbers as more than one of the type documents defined in the articles above and in other
Sections of these Specifications (i.e. RFIs, etc.). All documents created which pertain to the
same subject shall make clear reference to other previous or concurrent documents on the
subject.
1. The Contractor shall establish and maintain current a single Log which tracks all these
type documents. The form and content of this log is subject to Design Professional and
Owner approval, and may if sufficient be used to meet other stipulated tracking log
requirements.
1.8 DELAYS AND EXTENSIONS OF TIME DUE TO WEATHER
A. Delays caused by weather are non-compensable, and will be processed in accordance with
Article 3.3.7.2 of the Contract.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION 01 26 00

Chatham Engineering, LLC. Lewis Frazier Middle School LCSS RFP: 2027-02
September, 2026 Boiler Replacement Facility ID: 689-0197
SECTION 01 29 00 - PAYMENT PROCEDURES
PART 1 - GENERAL
1.1 SUMMARY
A. This Section specifies administrative and procedural requirements necessary to prepare and
process Applications for Payment.
1.2 SCHEDULE OF VALUES
A. Coordination: Coordinate preparation of the Schedule of Values with preparation of
Contractor's Construction Schedule.
1. The Design Professional and Owner shall have full discretion in establishing the measure
and depth of breakout that is required to be reflected in the Schedule of Values.
Additionally, the Design Professional and Owner shall have full discretion in establishing
the manner in which Change Orders are added to the Schedule of Values.
2. Correlate line items in the Schedule of Values with other required administrative forms
and schedules, including Application for Payment forms with Continuation Sheets
Submittals Schedule and Contractor's Construction Schedule.
3. Submit the Schedule of Values to Design Professional and Owner at earliest possible date
but no later than 14 days after the issuance of the first Proceed Order. The Schedule of
Values must precede and be approved by the Design Professional and Owner prior to the
initial Application for Payment.
4. Sub-schedules: Where the Work is separated into phases requiring separately phased
payments, provide sub schedules showing values correlated with each phase of payment.
B. Format and Content: The Schedule of Values shall be in a format similar to AIA Document
G703. Use the Project Manual table of contents as a guide to establish line items for the
Schedule of Values. Provide at least one line item for each Specification Section.
1. Submit draft of Application for Payment Continuation Sheets.
2. The approved Schedule of Values shall be used in the Continuation Sheets of all
Applications for Payment, and shall not be altered except by the addition of approved
Change Orders. Alterations to the approved line items in an Application for Payment
without prior agreement will result in the return of the Application for Payment to the
Contractor, for correction.
3. The total of the items in the Schedule of Values shall equal the Contract Sum.
4. Allowances: Provide a separate line item in the Schedule of Values for each allowance.
Use information indicated in the Contract Documents to determine quantities.
.
5. Schedule Updating: Resubmit the Schedule of Values at least 10 days before the next
Applications for Payment when Change Orders result in a change in the Contract Sum.
1.3 APPLICATIONS FOR PAYMENT
A. Each Application for Payment shall be consistent with previous applications and payments as
certified by Design Professional and paid by Owner.

Chatham Engineering, LLC. Lewis Frazier Middle School LCSS RFP: 2027-02
September, 2026 Boiler Replacement Facility ID: 689-0197
B. Payment Application Times: Progress payments shall be submitted to Design Professional no
later than the last day of the month. The period covered by each Application for Payment is one
month (minimum), ending on the last date of the application.
D. Payment Application Forms: Use forms provided in the Construction Contract.
E. Application Preparation: Complete every entry on form. Notarize and execute by a person
authorized to sign legal documents on behalf of Contractor. Design Professional will return
incomplete applications without action.
1. Entries shall match data on the Schedule of Values and Contractor's Construction
Schedule. Use updated schedules if approved revisions were made. No changes shall be
made to the Schedule of Values and Continuation Sheets without the prior approval of
the Design Professional and Owner.
2. Include amounts of Change Orders approved before last day of construction period
covered by application. Add Change Orders to the Schedule of Values and Continuation
Sheets in a manner that accurately reflects the manner in which they are authorized and
issued.
3. On the Application form, include in the "work completed" columns (previous and
current) only the value of work that has actually been completed. The value of the
current inventory of stored materials shall be accurately reflected in the "stored
materials" column. When stored materials which have been previously invoiced remain
stored at the time of subsequent Applications, their value shall remain in the "stored
materials" column; only when previously-stored materials are incorporated into the work
shall their value be shifted into the "current work completed" column. The inaccurate
inclusion of the value of Stored Materials within the value of Work Completed will result
in the return of the Application for payment with no action. There will be no exceptions.
4. All Stored Materials for which payment is requested must be supported by sufficient
documentation including invoices. If there remains stored a value of materials for which
an invoice was presented with a previous Application for Payment, a copy of the same
invoice shall be presented. When applicable, these material support invoices should bear
notations to reflect the diminishing volume and hence value of the stored materials.
5. Applications for Payment which reflect an incorrect or unapproved retainage rate or
amount will be returned without action.
6. The Design Professional will not mark, edit, or correct Applications for Payment in order
to recommend them for payment. Applications which require corrections will be
returned to the Contractor for the needed corrections.
7. The Contractor may if he wishes submit a draft of each Application for Payment in
advance of the actual Application, for the advance cursory review and informal approval
of the Design Professional. Any such review and informal approval by the Design
Professional shall not guarantee the formal review action by the Design Professional of
the actual Application for Payment.
F. Transmittal: Submit 4 signed and notarized original copies of each Application for Payment to
Design Professional by a method ensuring receipt within 24 hours. One copy shall include
waivers of lien and similar attachments if required.
G. Waivers of Mechanic's Lien: If required by the Owner or Design Professional, with each
Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully
entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by