Water Storage Tank Inspection & Maintenance

Request for Qualifications
For
Water Storage Tank Inspection and Maintenance
Bid Number FY27-01
BIDS DUE: FRIDAY, OCTOBER 9, 2026, at 11:00 AM
Submission Method Mail or hand deliver only. Electronic bids will be accepted.
Deliver to City of Waycross
Attn: Purchasing
417 Pendleton Street
Waycross, GA 31501
Contact Mamie Jackson-Purchasing Manager
mjackson@waycrossga.gov
912-287-2957
Mandatory Pre-bid Thursday, September 17, 2026, at 10:00 AM
Inspections Failure to attend the pre-bid inspection will result in
disqualification.
Deadline for Friday, October 9, 2026, at 11:00 AM. Any proposal received
Proposals after this time will not be considered.
Evaluation Period The City reserves up to four weeks to evaluate submissions and
may interview shortlisted firms.

1. INTRODUCTION
The intent of this Request for Qualifications (RFQ) is to obtain the services of an
experienced water storage tank maintenance firm to enter a long-term, full-service
agreement with the City of Waycross to provide a maintenance program for the water
storage tanks within the City's water system. This program shall include, but is not limited
to, the following: inspection, rehabilitation, as-needed repairs, recoating, washout
services, and preventive maintenance. The selected firm shall enter into a long-term
agreement to assume full responsibility and accountability for all maintenance issues
related to the City's water storage tanks.
The City reserves the right to reject any or all proposals, request additional information,
and evaluate submissions based on the criteria outlined in this RFQ.
2. PROJECT DESCRIPTION
The City of Waycross currently owns, operates, and maintains seven (7) potable water
storage tanks as part of the City's water distribution system. The tank sizes and names are
as follows:
# Capacity Type Tank Name
1 750,000 gal. Elevated Stephenson Street
2 500,000 gal Elevated Marion Street
3 500,000 gal Elevated Lowes
4 500,000 gal Elevated Alice Street
5 500,000 gal Elevated MLK Drive
6 500,000 gal Elevated Ware State Prison
7 500,000 gal Elevated Claxton
3. ITEMS TO BE ADDRESSED IN RFQ
The details of this proposal should include information on all the following items.
Additionally, each prospective firm may submit such other information as deemed
appropriate for the proper evaluation of his or her proposal.
A. Proposal shall include an informative narrative report introducing your firm.
Additionally, a statement of qualifications and resume detailing the experience of all
individuals responsible for providing service under this contract should be submitted.
Principals involved should be listed along with their names and addresses of the

individuals placed in charge of the administration of the terms and conditions of the
contract. All full-time employees with N.A.C.E. certifications must be listed.
B. Proposals shall include the details of appropriate work and renovation plans for each
tank. This shall include but not be limited to the evaluation of the tank regarding the
internal and external structural condition of the tank and any of its appurtenances, need for
painting, and condition of the foundation.
C. A list of systems that are currently in your Maintenance Program should be submitted.
Include the Name of the System, contact person, telephone number, and number of tanks
in the System under contract. A minimum of forty (40) total systems must be submitted.
Any company with less than forty (40) total existing systems, or less than twenty (20)
existing systems in the State of Georgia under their maintenance program, will not be
considered.
D. Describe your company's expertise in performing steel component replacement,
installing or servicing expansion joints, maintaining water level monitoring equipment, and
repairing or replacing sway rods, manway assemblies, and gasket systems
E. Proposal shall specify the frequency and degree of visual inspection and cleanout
services the Owner could expect under the terms of the maintenance contract. The
provider must give the owner at least one week's notice before arriving to work on the tank.
At a minimum, a written report along with photographs shall be prepared and submitted
within thirty (30) days of completion of inspections. Additionally, each prospective firm
should address the requirements to assume responsibility for all corrections and repairs to
the tank necessitated by acts of vandalism or through normal deterioration.
F. Provide a comprehensive 10-year work schedule outlining all proposed activities.
Include detailed specifications for each task planned within this period. For example, if an
interior renovation is scheduled, describe the surface preparation methods and coating
system that will be used during that renovation
G. Each bidder must provide a detailed Certificate of Insurance. This certificate should
clearly outline all insurance coverage levels required by the City of Waycross for
contractual eligibility. The insurance provider must hold an AM Best rating of A- or better.
Additionally, bidders must submit a certificate verifying Pollution Liability Insurance with a
minimum coverage of $2,000,000. This certificate must be attached to the final page of
the RFQ submission and is mandatory for the proposal to be considered.
H. Each proposal must include a sample contract as part of the RFQ response. This
contract should not specify a fixed term; instead, it must allow for indefinite extension
unless the City of Waycross chooses to terminate the agreement. The contract must

contain a clearly defined cancellation clause outlining the procedures the City may follow
to end the contract. The contractor may not terminate the agreement for any reason other
than non-payment by the City. Additionally, the contract must specify a maximum annual
inflation percentage, and this rate may not be tied to the Consumer Price Index.
I. Each proposal should include a formal Safety Program stating company policy on all
safety procedures. Documented procedures are to include workers' protection, confined
space, fall protection, and general safety procedures.
J. Each proposal must include proof of the proposer's State of Registration and must
confirm that the firm holds a valid State of Georgia contractor's license.
K. Each proposal must include a list of all maintenance agreement cancellations within
the State of Georgia during the past 10 years. This list must include the system name,
contact information, and the reason for cancellation. Failure to provide this information
will result in immediate disqualification. Additionally, any firm with more than fifteen (15)
maintenance agreement cancellations in Georgia during the past 10 years will be
disqualified.
L. Each proposal shall include a listing of any litigations within the last 10 years, including
the system name, contact information, and a brief explanation of the litigation.
N. Each proposer must climb and inspect each tank prior to submission.
4. SUBMISSION INSTRUCTIONS
* Submission Deadline:
All RFQ responses must be submitted on or before Friday, October 9, 2026, at 11:00 AM.
Late submissions will not be considered.
* Submission Method:
All submissions must be mailed or hand delivered. No electronic bids will be
accepted.
Sealed proposals must be labeled Bid #FY27-01 Water Storage Tank and delivered to:
City of Waycross
Attn: Purchasing
417 Pendleton Street
Waycross, GA 31501

* Required Contact:
Questions and requests for clarification must be directed to:
Mamie Jackson
Purchasing Manager
Email: mjackson@waycrossga.gov
912-287-2957
* Addenda Acknowledgment:
All issued addenda must be acknowledged and included with the submission.
* Mandatory Tank Site Visits:
Each proposer must attend the pre-bid inspection on Thursday, September 17, 2026, at
11:00 AM on the first floor of City Hall at 417 Pendleton Street, Waycross GA 31501 to
inspect all water storage tanks. Failure to attend the pre-bid inspection will result in
disqualification.
* Submission Format:
Responses must be clearly organized, typewritten, and include all required sections.
* Evaluation Period:
The City reserves up to four weeks to evaluate submissions and may interview shortlisted
firms.
5. SELECTION CRITERIA MATRIX
Selection Criteria Maximum Points Allowed
Technical Experience and Qualifications 20
Project Approach and Methodology 20
Staffing and Organizational Capacity 15
Past Performance and Cancellations 15
Regulatory Compliance and Insurance 10
Financial Stability 10
Cost Proposal and Inflation Structure 5
Contract Requirements 5
Total 100
The selected firm must provide:
* Annual engineering inspections (interior/exterior)
* Preventive maintenance and coatings

* Repairs and touch-ups
* Emergency service availability
* Washout/disinfection inspections
* Use of Tnemec Series Epoxy (prime) and Tnemec Series Urethane (finish)
* Written inspection reports within 30 days
* Management of cellular carrier equipment on City towers
6. INSURANCE REQUIREMENTS
The insurance coverage outlined below represents the minimum standards and does not
limit the Firm's liability under the Contract. The Firm is responsible for maintaining any
additional insurance it deems necessary. All policies must be issued by insurers with an AM
Best rating of A- or better.
If any portion of the Contract is subcontracted, the Firm must ensure all sub-firms carry
insurance of the same types and limits as the prime Firm.
Certificates of insurance must provide 10 days' written notice to the City prior to any
policy change. Work may not begin until all required certificates are submitted, approved,
and list the City of Waycross as an additional insured.
The Firm shall maintain, for the duration of the Contract, the following coverage:
Coverage Type Minimum Limits Key Requirements
* Statutory Workers'
Comp
* $1,000,000 per
Worker's Compensation & accident Must include "all status"
Employer's Liability * $1,000,000 per endorsement.
employee (disease)
* $1,000,000 policy limit
(disease)
* $1,000,000 per
General Liability &
occurrence Must include explosion, collapse,
Property Damage
* $2,000,000 general underground (XCU); structural
aggregate

Coverage Type Minimum Limits Key Requirements
* $2,000,000 injury; and contractual liability
products/completed ops endorsements.
aggregate
* $1,000,000
personal/advertising
injury
* $10,000 medical
expense
* $300,000 damage to
rented premises
* $1,000,000 per Required if any portion of the
Contingent/Protective
occurrence contract is subcontracted. Must
Liability
* $2,000,000 aggregate be acceptable to the City.
Must cover Firm-owned, hired,
* $1,000,000 combined
Automobile Liability and sub-firm vehicles; on and off
single limit
project site.
Must follow form over General
* $5,000,000 per
Liability, Auto Liability, and
Umbrella / Excess Liability occurrence
Employer's Liability. City must be
* $5,000,000 aggregate
listed as additional insured.
* $5,000,000 each City must be listed as additional
Pollution Liability
condition insured.
7. CITY RIGHTS & CONDITIONS
The City of Waycross reserves the right to reject any proposal, request additional
information, waive formalities, and award the contract deemed in the City's best interest.