Lowndes County Schools Desktop Computer RFQ

Lowndes County Schools - Technology Department
R F B F W D C
EQUEST OR IDS OR INDOWS ESKTOP OMPUTERS
L
OWNDES
C
OUNTY
S
CHOOLS
The Lowndes County Schools System is soliciting sealed bids for
165 - Dell or HP business class mid tower desktop computers with Ultra 5 225 (minimum) processor, 16GB
RAM, 512GB SSD, DVDRW optical, 2 DisplayPorts and 1 HDMI(HDMI must support 4k) with Windows 11,
keyboard, and mouse.
No refurbished products will be accepted or considered.
For the 165 monitors, we are accepting either Dell, HP, or Viewsonic monitors that are 22-24 inches that will
support both HDMI AND DisplayPort. Must be able to run a resolution of 1920x1080. The proposed solution
will have cables to connect the monitor to the CPU.
[District has a current Office 365 A3 agreement and can image/upgrade Win 11 Home licenses to WIN 11
Education/Pro.]
Request For Sealed Proposals - September 2026 PC Bid
Proposals must be received by 2 pm, Tuesday, September 22
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Lowndes County Schools - Technology Department
Please read the requirements for the proposal carefully.
Sealed, written bids must be received by 2 pm, Tuesday, September 22. Electronic submission will not be
accepted. The school system reserves the right to reject any and all bids, to waive any and all formalities, and
to accept the bid that in its judgment will be in the best interest of the system.
These bids will be evaluated by the Technology Department of the Lowndes County Schools. The department
will make a recommendation to the superintendent as to which bid best meets the needs of our schools and
which best satisfies the requirements detailed in this packet. While price is an important consideration, it will
not be the sole determining factor in the selection of a solution. An established history in the education
market, past satisfactory experience in the Lowndes County Schools System, positive evaluations by schools
submitted as references, and comparison of the vendors' warranty/service proposals will contribute to the
selection of the solution.
Questions and/or requests for additional information should be addressed to Jeff Harrell or Lindsey Martin.
Jeff Harrell
jeffharrell@lowndes.k12.ga.us
229.316.1864
Lindsey Martin
lindseymartin@lowndes.k12.ga.us
229.316.1845
Request For Sealed Proposals - September 2026 PC Bid
Proposals must be received by 2 pm, Tuesday, September 22
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Lowndes County Schools - Technology Department
BID REQUIREMENTS -
As required by Board policy all bids must be submitted as a sealed bid. Sealed, written bids must be received
by 2 pm, Tuesday, September 22. Bids will be opened in the Board of Education building on Norman Drive.
Late bids will not be accepted.
Envelopes should be returned to the attention of Terri Dinkins and marked "September 2026 PC Bid." Bids
must be delivered to 1592 Norman Drive, Valdosta, GA 31601. The system will not be responsible for the
premature opening of envelopes not properly addressed and/or marked.
Unsealed bids will be deemed unresponsive and rejected.
All bids must be in ink or typewritten. No pencil or erasures (including ink erasures) shall be permitted.
Mistakes may be crossed out and corrections inserted adjacent. The person signing the bid form must initial
corrections in ink.
The enclosed response sheet must be used and fully completed.
An officer of the company must sign the bid response sheet and list the official firm or corporate name.
After the public opening of the bids, the system may require up to thirty (30) working days for review before
presenting a recommendation to the superintendent.
If the vendor does not have established and satisfactory experience with the Lowndes County Schools, the
vendor must provide three references, including names, titles, email addresses, and phone numbers, from
previous business customers (preferably school systems).
Request For Sealed Proposals - September 2026 PC Bid
Proposals must be received by 2 pm, Tuesday, September 22
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Lowndes County Schools - Technology Department
Demo Units
No demo units are required for this opportunity.
Warranty
Desktop computers must include a three-year warranty for parts and labor. Lowndes County Schools is an
established HP Self-Maintainer. We have in the past been a Dell Self-Maintainer.
If bidding for a Viewsonic monitor, the responding vendor must provide a letter of authorization from the
manufacturer. The warranty must be three years with advanced replacement and free shipping both ways.
Support
For each proposed device you must provide the process by which we will obtain support and the process for
submitting a claim under warranty, including all related costs (including up charges for domestic support or
shipping charges) for warranty service.
Shipping
Your proposal shall clearly indicate any shipping costs. All desktops and monitors will be delivered to Lowndes
County Board of Education 1592 Norman Drive, Valdosta, GA 31601. A loading dock is available at this
location.
Additional Purchases
Indicate on your bid response sheet if your bid price will be honored for additional purchases, and if so, for
how long the price will be honored.
Request For Sealed Proposals - September 2026 PC Bid
Proposals must be received by 2 pm, Tuesday, September 22
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Lowndes County Schools - Technology Department
September 2026 PC Bid Response Sheet
$____________________ Unit Price for the Ultra 5 225 Dell or HP business class mid tower
$____________________ Unit Price for LED monitor - Full HD (1080p) - 22"-24"
$____________________ Shipping to Lowndes County Board of Education 1592 Norman Drive, Valdosta, GA
31601
$____________________ Total for 165 Ultra 5 225 desktops and 165 monitors with shipping..
Price will / will not be honored for subsequent purchases until ___________________ [date].
Submitted by :
__________________________________________________
Company Name
___________________________________________________
Contact Name
___________________________________________________
Address
___________________________________________________
Address
_________________________________________________________________
City State Zip
_________________________________________________________________
Telephone Number Fax Number
_________________________________________________________________
E-mail address
___________________________________________________
Signature Date
Request For Sealed Proposals - September 2026 PC Bid
Proposals must be received by 2 pm, Tuesday, September 22
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