ARCHITECTURAL AND ENGINEERING SERVICES FOR FIRE STATION

LUMPKIN COUNTY BOARD OF COMMISSIONERS
REQUEST FOR QUALIFICATIONS 2026-001
ARCHITECTURAL AND ENGINEERING SERVICES
Project- Fire Station #9
SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN
BELOW NO LATER THAN
September 30, 2026 AT 12:00 PM
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO
THIS RFQ ON OR BEFORE THE STATED DATE AND TIME
WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF
THE OFFEROR.
Release September 9, 2026

GENERAL
Lumpkin County, Georgia is soliciting statements of qualifications from qualified
Architectural/Engineering (A/E) firms to provide comprehensive professional services for the design and
construction administration of a new fire station.
Lumpkin County, Georgia proposes to retain a highly qualified architectural/engineering firm to plan and
design the project. The successful firm shall be familiar with local design themes and development
processes.
Services shall include, but are not limited to site evaluation, schematic design, design development,
construction documents, independent cost estimating, bidding, construction administration, code
compliance, and project closeout.
PROJECT OVERVIEW
Fire Station #9
The proposed project will be constructed on a 2.02 -acre site located on Ben Higgins Road
Project Details:
* Approximate building size: 4800 square feet
* Approximate size is 60' x 80'
* Three 20' x 60' drive-thru apparatus bays (double-depth capable)
* Day room/ office area 20' x 60'
* 20' x 60' upstairs living area
* The site for the project has a lower elevation. Consideration needs to be given to building a lower
level as a shell versus filling in the site and providing a slab foundation.
The design should reflect cost-efficiency and compatibility with existing Fire Station 7.
SCOPE OF SERVICES
The selected firm shall provide services including, but not limited to:
Phase 1: Conceptual Design
* Site analysis and environmental considerations
* Conceptual design alternatives
* Needs assessment and alternatives analysis

Phase 2: Design Development & Construction Documents
* Complete design development
* Preparation of plans and specifications
* Coordination with regulatory agencies
Phase 3: Construction Administration & Resident Inspection
* Full construction administration services
* Monthly progress meetings and reporting
* Review of pay applications
Phase 4: Project Closeout
* Record ("as constructed") drawings
* Warranty inspection (11-month)
* Final documentation
PROPOSAL FORMAT
All proposing firms shall submit an original of their proposal, as well as two (2) copies, that includes the
following information and documents in this order:
Cover
Table of Contents
Qualifications
* A brief history and overview of the firm and its general areas of practice. Please include the number
of years the company has been in existence and the firm's specific experience with fire station
design and construction.
* Firm's experience providing engineering services to local governments in the State of Georgia.
List contact names and contact information for each reference. Minimum of three (3).
* Resumes of key personnel that will be working with Lumpkin County, if selected, including their
qualifications and relevant experience.
Scope and Methodology
* Methodology and approach for engineering services.
* Scope and level of service proposed.
* Organizational chart which identifies the project manager, key team leaders, support personnel,
and reporting structure.

Ability to Complete the Project
* Statement of current workload and availability for providing services.
* Statement of the company's financial strength. (Please provide suitable documentation to
establish financial stability. Acceptable documentation includes audited or reviewed financial
statements, partnership or corporation tax returns, bank or financial institution commitments,
or other verifiable information demonstrating financial stability.)
* Statement concerning any previous projects that the firm was unable to complete, unable to
complete in a timely manner, or unable to complete as budgeted in the last ten years.
* Statement of any previous, existing, or pending litigation of the company.
Additional
* Proof that the firm is authorized to do business in the State of Georgia. Firm MUST have all the
necessary, valid and current licenses to do business in the State of Georgia as issued by the
respective State Boards and Government Agencies responsible for regulating and licensing the
services to be provided and performed.
* In an Appendix, please provide any other pertinent information you believe will assist Lumpkin
County in assessing the capability of your firm to undertake the project (i.e., letters of
recommendation, certifications or awards, etc.). Please limit to no more than an additional 10
pages.
* Lumpkin County Vendor Packet (provided in this RFQ).
EVALUATION CRITERIA
Lumpkin County shall, at its sole discretion, select the most qualified firm for this project, based on the
best value evaluation of the following criteria:
* Relevance and amount of previous experience. (30%)
* Methodology and approach. (20%)
* Scope and level of services. (25%)
* Demonstrated capacity to complete assignments and manage complex projects. (25%)
GENERAL TERMS AND CONDITIONS
There are no expressed or implied obligations for Lumpkin County to reimburse responding companies for

any expenses incurred in preparing proposals in response to this RFQ.
The County reserves the right to request clarifications regarding information submitted as well as request
additional information from one or more vendors submitting qualifications.
Ownership of all data, materials, and documentation prepared for and submitted in response to this RFQ
shall belong exclusively to Lumpkin County and will be considered a public record and subject to public
inspection in accordance with the Georgia Open Record Act, O.C.G.A. 50-18-70 et. seq. unless otherwise
provided by law.
The County reserves the right to reject any or all submissions, extend the deadline for submission of
qualifications, and call for new qualifications.
The contract between the County and the successful firms will be on the form approved by the Lumpkin
County Board of Commissioners.
This RFQ and any resulting contract shall be governed in all respects by the laws of the State of Georgia
and the successful proposing company shall comply with all applicable federal, state, and local laws and
regulations.
By submitting their qualifications, all proposing companies certify that their submittal is made without
collusion or fraud and that they have not offered or received any kickbacks or inducements from any
other person or party in connection with their submittal, and that they have not conferred with any
Lumpkin County employee or elected official having official responsibility for this procurement
transaction of any payment, loan, subscription, advance, deposit of money, services, or anything of value
of more than nominal value, present or promise, unless consideration of substantially equal or greater
value was exchanged.
The proposing companies specifically certify that by submitting their qualifications that they are not in
violation of O.C.G.A. 16-10-2 and 16-10-22 for acts of bribery, and/ or conspiracy in restraint of free
and open competition in transactions with state or political subdivisions.
By submitting their qualifications, all proposing companies certify that they are not currently debarred
from submitting bids or proposals on contracts by any agency of the State of Georgia and the federal
government, nor are they an agent of any person or entity that is currently debarred from submitting bids
on contracts by any agency of the State of Georgia or the federal government.
INQUIRIES ABOUT THIS RFQ
All inquiries and questions regarding this RFQ shall be in writing and directed to:
Ryan McDuffie, Purchasing Agent
Ryan.mcduffie@lumpkincounty.gov
The deadline for submission of any questions shall be September 23, 2026, at 12:00 p.m. and no
questions shall be answered until after the deadline has elapsed. Do not call or email any employee or

elected official seeking answers to questions. If a person or entity violates the prohibition against calling
or emailing with questions, Lumpkin County reserves the right to immediately remove said person or entity
from consideration. Questions and answers will be distributed to all interested parties through a formal
written addendum to the RFP prior to the submittal deadline. All addenda will be posted on the county's
web site, www.lumpkincounty.gov by September 24, 2026 at 5:00 p.m.
QUALIFICATIONS SUBMITTAL
Qualifications are due no later than 12:00 p.m. on September 30, 2026. An original and two copies
of the Qualifications must be enclosed in a sealed envelope clearly marked, "RFQ 2026-001 Architectural
and Engineering Services- Fire Station." All proposals must be delivered to the Lumpkin County Board of
Commissioners Attn: Ryan McDuffie, Purchasing Agent, 99 Courthouse Hill, Suite D, Dahlonega, GA 30533 by the
deadline date and time. Any proposals received after the deadline date and time will be returned
unopened. Incomplete proposals may not be considered if the omissions are determined to be significant.

LUMPKIN COUNTY
FINANCE DEPARTMENT
PURCHASING DIVISION
99 Courthouse Hill, Suite D | Dahlonega, GA 30533
(O) 706.482.2552 (F) 706.482.2201
https://www.lumpkincounty.gov
VENDOR APPLICATION PACKAGE
Thank you for your interest in doing business with Lumpkin County.
Please complete this entire package and return to us so that we may either 1) set you up as a new vendor,
or 2) periodically verify or update your existing information.
Following are the required documents:
* Lumpkin County Vendor Application (attached) - Required by all Vendors.
* W-9 Form (Request for Taxpayer Identification Number and Certification) (attached) - Required by all
Vendors.
* Certificate of Insurance - Required by Vendors that perform physical services on any Lumpkin
County property.
* Georgia Security and Immigration Compliance Act (E-Verify) Contractor Affidavit under O.C.G.A. 13-10-
91(b)(1) (attached) - Required by Vendors that perform any services whether on Lumpkin
County Property or off-site. This includes software monitoring or maintenance.
Must be completed, signed, and notarized if contracting with Lumpkin County for the physical
o
performance of services over $2,499.99 and have ANY employees. If contracting for physical
performance of services over $2,499.99 and have NO employees, please provide a copy of
driver's license along with the signed and notarized form.
** Please note on the form that the Company ID IS NOT your Employer Identification Number, Tax
Payer Identification Number or DUNS Number. This is number is your E-Verify number that is given
to you when you enroll in the program. **
For more information regarding the E-Verify program and documentation, please refer to
o
https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES
* Sales Tax Certificate of Exemption/Lumpkin County (attached) for your records. Please note that as
a government entity, Lumpkin County is exempt from sales tax and be sure to set up the County's
account so that sales tax is not charged.
PLEASE RETURN THE ABOVE-MENTIONED DOCUMENTS VIA email to
ryan.mcduffie@lumpkincounty.gov If you should have any questions, please contact me, Ryan
McDuffie, via email or at 706.482.2552.
Thank you again for your interest in Lumpkin County.

LUMPKIN COUNTY
FINANCE DEPARTMENT
PURCHASING DIVISION
99 Courthouse Hill, Suite D | Dahlonega, GA 30533
(O) 706.482.2552 (F) 706.482.2201
https://www.lumpkincounty.gov
VENDOR APPLICATION
NEW APPLICATION REVISED APPLICATION
GENERAL VENDOR INFORMATION
COMPANY NAME:
DBA NAME:
ADDRESS:
CITY: STATE: ZIP:
TELEPHONE NUMBER: FAX NUMBER:
EMAIL ADDRESS:
FEDERAL TAX ID NUMBER (if company) :
SOCIAL SECURITY NUMBER (if individual): DUNS NUMBER:
OCCUPATIONAL TAX COUNTY OF REGISTRATION & LICENSE NUMBER:
REMITTANCE INFORMATION
REMIT TO ADDRESS (if different from above):
CITY: STATE: ZIP:
ACCOUNTS RECEIVABLE CONTACT NAME:
CONTACT TELEPHONE NUMBER:
CONTACT EMAIL ADDRESS:
INDIVIDUAL/SOLE PROPRIETOR PARTNERSHIP
CORPORATION NON-PROFIT
FIRM ORGANIZED AS:
JOINT VENTURE
GOVERNMENT
LARGE BUSINESS WITH $1,000,000 IN SALES AND UP
NUMBER OF EMPLOYEES
SMALL BUSINESS WITH LESS THAN $1,000,000 IN SALES
51% MINORITY OWNED BUSINESS CONCERN: YES NO
51% WOMAN OWNED BUSINESS CONCERN: YES NO
PRINCIPAL LINE OF BUSINESS (please describe)