STREET WORK

INVITATION FOR BID
BID #1-2025

Online and sealed bids are requested by the City of Mount Pleasant, TX on the herein described item(s).
Street Work
Address bids to the attention of Garrett Houston, Director of Public Works, City of Mount Pleasant,
501 N. Madison, Mount Pleasant, TX 75455. They can also be submitted electronically on our website at www.bidnetdirect.com//mpcity . All vendors need to register, going forward this is how The City of Mount Pleasant will be conducting the bid process.
Bids must be in a sealed envelope, with the bid number, opening date and time, and item to be bid marked clearly on the lower left-hand corner of the envelope, if submitted at City Hall. Bids will be opened at 10am by Bid Sync and will automatically generate the online submission and populate the grids. Garrett Houston will open the unsealed submitted envelopes as well.
Garrett Houston will then read the results aloud in the Council Chambers, located at City Hall, 501 N Madison, Mount Pleasant, TX, on June 17, 2025
FACSIMILE TRANSMITTALS WILL NOT BE ACCEPTED.
A copy of bid information and specifications of the above item(s) must be obtained on our website at www.mpcity.net under bid.
The city of Mount Pleasant reserves the right to reject any and/or all bids, waive any or all formalities, and to award a contract to the best bid.

SPECIFICATIONS FOR STREET WORK
The specifications listed below are intended to be descriptive rather than restrictive and are not purposely
intended to eliminate any bidder from bidding a product similar to that described.
The purpose of these specifications is to describe street materials with the features that are considered
desirable for the use intended by the City of Mount Pleasant while allowing for competitive bids from
suppliers.
Any exceptions to these specifications by any supplier must be listed in the Remarks Section of the bid
sheet or on a separate sheet of paper labeled as “Exceptions to Specifications”. If no exceptions are listed
the bidder will be contractually obligated to comply with all of the provisions of these specifications, if the
bid or a portion thereof is accepted by the City of Mount Pleasant.
A. Classifications
Street building and street maintenance materials as outlined on bid form and specification sheets.
Texas Highway Department specifications shall apply where applicable.
B. Quantities
All quantities shown are approximate and the City reserves the right to increase or decrease the
quantities as needed.
C. Contract Period
Contract shall remain in effect for a period of one (1) year beginning June 17, 2025, and ending
October 22, 2027, with the right to request a rate increase after one, up to CPI, Index of DFW all
items. The City reserves all rights to early cancellation.
D. Billing
The successful bidder will be required to have delivery tickets signed by an authorized City
employee for materials picked up at their location; also, on deliveries made to City location by
successful bidder, or a third party, authorized signature of City employee must be obtained on
delivery ticket and copy of ticket given to signer.
A monthly statement shall be mailed to Accounts Payable, 501 N. Madison, Mount Pleasant, Texas
75455, with copies of signed delivery tickets attached. Payment for materials shall be on the 10th
of each month, except where discounts apply.
E. Price Adjustments
The successful bidder must request price adjustments. All such requests must be received in
writing by the Purchasing Agent a minimum (30) days prior to the requested adjustment date. The
Purchasing agent will reply in writing on the decision of the request. The City reserves the right to
disapprove any increase and to secure new quotations.
F. Basis of Bid Award
Bid will be awarded on a “per item” basis.G. Grade of Materials
Grades, classes and types of materials offered by bidder shall meet Texas Highway Department
specifications, where applicable.
H. Deliveries
All bulk materials must be checked by authorized personnel before unloading. All Trucks will “check
in” at the public works facility upon arrival and all papers pertaining to the shipment will be presented
to authorized personnel. When load is checked, authorized personnel will then direct truck to
unloading site.
If load is to be delivered to any point other than the public works facility, the supplier will be notified
at the time of order.
I. Taxes
Any tax from which a municipality is exempt must not be included.
A Certificate of Exemption will be furnished successful bidder(s) upon request.
J. Other Conditions
Contractor (successful bidder) shall perform the work called for in these specifications and agrees
to comply with all applicable laws, ordinances, rules and regulations and shall procure necessary
municipal and other government permits and/or licenses and shall pay all fees and charges in
connection therewith.
Contractor (successful bidder) shall agree to comply with all Interstate Commerce Commission and
Texas Railroad Commission regulations involving handling products to and from purchaser’s
property and to hold purchaser harmless from any liability with respect thereto.
In the event a successful bidder is unable to provide any materials ordered at time of need,
City reserves the right to purchase the material from the next low bidder who does have the
material needed. (Reason: to reduce any undue delays or completion of a job.)