26-729-131 - Kiteworks Software for ODNR OIT
| Location: | Ohio |
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| Posted: | Nov 16, 2025 |
| Due: | Dec 8, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000035266 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035266 |
| Solicitation Name: | 26-729-131 - Kiteworks Software for ODNR OIT |
| Original Begin Date: | 11/14/2025 8:58:55 AM |
| Begin Date: | 11/14/2025 8:58:55 AM |
| End Date: | 12/8/2025 3:00:00 PM |
| Inquiry End Date: | 12/1/2025 12:00:00 PM |
| Commodity: | Access servers |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DNR250230 OIT Administrative Services DNRFRA |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Quick Quote |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000035266
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Solicitation Name
26-729-131 - Kiteworks Software for ODNR OIT
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RFx Type
Quick Quote
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
11/14/2025 8:58:55 AM (ET)
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Amendment?
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End Date
12/8/2025 3:00:00 PM (ET)
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Inquiry End Date
12/1/2025 12:00:00 PM
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Summary
ODNR needs a platform for sharing data with outside parties. This needs to be separate from the collaboration platform (m365) and be FIPS 140-3 validated. We prefer this to be an IaaS (infrastructure as a service) platform. ODNR wants to repalce Filedrop with Kiteworks software. FileDrop is an enterprise service that will be sunset at the end of the 2025 year. Kiteworks is a software platform that is designed to help organizations securely manage, govern, and protect sensitive data as it is sent, shared, received, or saved.
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Predecessor Contract
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Process
This bid will be awarded to the lowest responsive and responsible bidder. |
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
REQUEST FOR QUOTE
The Ohio Department of Natural Resources is requesting bids for: Office of Information Technology
Kiteworks Software Platform
ODNR Kiteworks Platform: DNR is looking for a replacement to Filedrop. FileDrop is an enterprise service that will
be sunset at the end of 2025.
Ordering Division and address: Office of Information Technology, 2045 Morse Rd. Bldg. I-2, Columbus, OH 43229
Specifications: ODNR is seeking a bidder for the following Kiteworks products:
Ohio DNR Kiteworks Software, Hosted with FIPS 140-3 and 3 servers for HA/DR
SKU
KEHUFS
Description
Kiteworks Enterprise Secure File
Sharing Hosted Users with FIPS
Support, 1000 GB of storage and
2000 GB of bandwidth
Quantity
100
KEHAV
Hosted kiteworks Enterprise Anti 3
Virus
KEHA
KEHA
Additional Hosted Appliance
2
Private Hosted Instance
1
No Cost Item - This SKU will be included on the quote but will not have any cost associated
KEHSVR-AV
Installation of a Hosted kiteworks 3
FIPS Server-KW-US-East
Contract Term: The Work shall be concluded on or before June 30, 2027. As the current General Assembly cannot
commit a future General Assembly to expenditures, this Agreement shall terminate no later than June 30, 2027.
Upon mutual, written consent prior to the termination date, and subject to appropriation, the parties may renew
this Agreement on the same terms and conditions for up to 36 months. Any changes to the terms and conditions,
except performance completion and termination dates, may require a separate agreement.
Delivery: Scott Welsh, scott.welsh@dnr.ohio.gov, Office of Information Technology, 2045 Morse Rd. Bldg. I-2,
Columbus, OH 43229
F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B.
Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s
purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless
otherwise stated.
All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the
State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each
Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any
Deliverables will pass to the State on Acceptance of the Deliverable.
REQUEST FOR QUOTE
Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the
State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be
considered.
Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low
lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding
each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being
deemed not responsive
Preferences:
The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.
Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be
calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third
preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to
determine the score for evaluation purposes.
Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference.
For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will
be deemed as not qualifying for that preference.
(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product,
the State will add the applicable percentage of the total available points to the total score of each Offeror
offering a domestic source end product.
(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add
the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.
(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive
the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and
services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic
presence in Ohio or a border state.
(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available
points to any certified veteran-friendly business Offeror’s total score.
Bill to information: (FSS invoicing requirement)Origin-DNR-N19
All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are two options available to submit invoices to FSS:
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EMAIL the invoice to: invoices@ohio.gov
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MAIL the invoice to:
OBM Shared Services
Attn: Accounts Payable
PO Box 182880
Columbus, Ohio 43218-2880
To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following
information:
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Invoice must include Origin-DNR-N19
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Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.
REQUEST FOR QUOTE
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Supplier full name as it appears on your PO.
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The Ship to and/or service facility name and full address
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Unique invoice number
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Date of service or date work was completed.
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Complete itemization of services performed, materials or goods supplied and/or labor furnished.
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Line charge(s). If parts are included, please break out the line charges with product and charges
separately.
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No State of Ohio sales tax
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Remit to address must match our records for payment
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This PO is only valid for the goods and/or services received through June 30, 2026.
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Any goods/services received after June 30, 2026 will require a new PO.
All fields mentioned above are required to count as a correct invoice; failure to provide this information will result
in a returned invoice and delayed payment.
Economic Price Adjustment
The Contract prices(s) will remain firm for the initial term of the Contract. Thereafter, the Contractor may submit a
request to increase its price(s) to be effective 30 calendar days after acceptance by the State. No price adjustment
will be permitted prior to the effective date of the increase received by the Contractor from its suppliers; on purchase
orders that are already being processed; or on purchase orders that have been filled and are awaiting shipment. If
the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the
effective date of the price increase.
The price increase must be supported by a general price increase in the cost, e.g., increases in the cost of raw
materials, labor, freight, workers’ compensation and/or unemployment insurance. Detailed documentation, to
include a comparison list of the contract items and proposed price increases, must be submitted to support the
requested increase. Supportive documentation includes, but is not limited to: copies of the old and the current price
lists or similar documents which indicate the original base cost of the product to the Contractor and the
corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's
letterhead, which contain the above price information and explains the source of the increase in such areas as raw
materials, freight, fuel or labor, etc.
Should there be a decrease in the cost of the finished product due to a general decline in the market or some other
factor, the Contractor is responsible to notify the State immediately. The price decrease adjustment will be
incorporated into the contract and will be effective on all purchase orders issued after the effective date of the
decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the
temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary
decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the
decrease. Failure to comply with this provision will be considered as a default and will be subject section VI I. -
Standard Terms and Conditions. Suspension/Termination and the Contract Remedies sections.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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