12 Hgac Perish Food Q3 2026

Locating and Responding to a Solicitation
Locating a Solicitation
1. Open your web browser and go towww.pasupplierportal.state.pa.us. Please note the important information
regarding compatible browsers for the PA Supplier Portal website on the Welcome page.
2. Select the Log onbuttonat the top right of the
page.
3. Enter the User IDand Passwordyou created when you registered as a supplier and log on. Once the User ID and
Password are entered, a system message will display that a passcode has been sent to your email. Once the
passcode is received, enter it into the space provided to access the system. If you are unable to log in, please call
the Help Desk at (877) 435-7363 and selection Option #1.
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4. Choose the Biddertab to begin. If you do not see a Bidder tab, another person at your company with separate
log-in credentials may have been assigned the Bidder role. Administrator
determine who has the bidder access.
5. The Bid Processingscreenwillopen and will display all Events currently open for responseson the Solicitations
All tab. If the search fieldsseen belowarenot visible, select the Search Criteriabutton to display them.
6. To search for and respond to a specific Solicitation, enter the Solicitation Numberin the appropriate field and select
theApplybutton. The Solicitation will appear below. , as
extra information such as .
7. Click the blue Event Numberlink to open the Solicitation in a new window. If your browser asks to allow pop-ups,
-up blockers are disabled.
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Viewing and Responding to a Solicitation
Before creating a response, browse the Headerand Itemstabs for bid information.
1. If you have not downloaded anybid documents, they can be found under the Headertab in the Notes and
Attachmentssection. Adescription for the Solicitation can be found at the Tendering Textlink.Any questions
about the attachments or descriptioncan be directed to theSolicitation Owner.
2. Download all required attachments (if necessary) by clicking the linked Descriptionof each one. It is highly
recommended that you downloadand complete all required documents beforecreating a response.
3. To begin your response, select Register to register your company for any potential change notices, then select
the Create Responsebutton.
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4. A new Create Responsewindow will open (see below). To complete your response, a maximum of three steps
must be completed before submitting. These steps are described below and can be done in any order.
5. Under the default Headertab, select Questionsto answer two mandatory questions. Reply
drop-down menu on each one to indicate that you have read and understood the listed attachments.
a. Representations and Authorizations can be found in the Terms and Conditions found in the attachments.
6. Under the Headertabsection,Notes and Attachments,selectthe link to add any
additional notes or select the Add Attachmentbutton(highlighted below)to add any additional documents.
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7. When the Add Attachment windowpops up, select Browseto search your computer for a completed
If you have more than one completed
attachment to add, repeat this step as necessary. If no attachments are required, skip this step.
If the Add Attachments button is not available (grayed out), make sure you are in the Edit Mode and not
Display mode.
System will only allow one document to be attached at a time, repeat steps as necessary
8. Select theItemstab to enter line item prices. Prices should be entered in the Pricecolumn per unit of measure.
Pressing Enter after each price will update the Total Valueamount at the bottom right. If there are more than 10
total line items, scroll down to completethem all. If a price sheet was completed as an attachment, skip this step.
9. Before submitting your response, select the Summarytab (see below) to reviewentries. Ensure that all applicable
steps have been completed: all Itemsare responded to (if necessary), all Questionsare answered(mandatory),all
Notes and Attachmentsare included (if necessary), and the Total Response Value is accurate.
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10. Whenall information is correct, click the Checkbutton at top. You will be prompted to submit the response.
11. Finally, click theSubmitbutton. Anapproval messagewill appear below.
12. If desired, a PDF copy of your bid can be viewed or saved by clicking the Print Preview button. Any attached
documents will notbe included. You do not need to print or mail this file.
13. Closeand Log Offto exit the PA Supplier Portal.
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Saving a Solicitation Response
1. To save a response, click the Savebutton at any time when working on it. Please note that this will simply
2. When ready to resume work, click theEditbutton to pick up whereyou left off. If you have logged off
between sessions, open the Response Number link to find the Edit button.
Note:When all information has been entered, bidders must select the Submitbutton to send the response to the
Commonwealth.
Editing or Withdrawing a Response
1. To edit your response after submitting, open the Response Numberlink and click the Editbutton. Make any
desired changes and click the CheckandSubmitbuttons as before. Your new response will overwrite the
previous one. This can be done an unlimited number of times before the bid deadline.
2. To withdraw a submitted bid response, open the Response Numberlink and click the Withdrawbutton any time
after submitting. If desired, a withdrawn bid can still be re-submitted by clicking the Re-Submit Bidbutton on
the same menu.
Any additional questions about locating or responding to PA
Supplier Portal Solicitations can be directed to the Help Desk at
(844) 724-7267.
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