Contract: B-20 WITH B-5 OPTION BIODIESEL FUEL SUPPLY AND DELIVERY

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
REQUEST FOR BID FOR B-20 WITH B-5 OPTION BIODIESEL FUEL SUPPLY AND DELIVERY
3130-26
DUE DATE: 6/9/2026 9:00 AM (EASTERN TIME)

Table of Contents
1. PURPOSE: ............................................................................................................................................................................... 4
2. INSTRUCTIONS TO VENDOR: ............................................................................................................................................ 4
3. BID SUBMITTAL: .................................................................................................................................................................. 4
4. BID INQUIRIES: ..................................................................................................................................................................... 4
5. BID DUE DATE: ..................................................................................................................................................................... 4
6. ADDENDA: ............................................................................................................................................................................. 4
7. TIMELINE: .............................................................................................................................................................................. 4
8. TERMS OF SUBMISSION: .................................................................................................................................................... 5
9. CONTRACT TERM: ............................................................................................................................................................... 5
10. CONTRACT AWARD: ...................................................................................................................................................... 5
11. NOTIFICATION AND AWARD OF CONTRACT(S): ..................................................................................................... 5
12. LIABILITY: ........................................................................................................................................................................ 6
13. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS: ............................................................................... 6
14. TERMINATION: ................................................................................................................................................................ 6
15. VENDOR CERTIFICATIONS: .......................................................................................................................................... 6
16. BID PRICES: ...................................................................................................................................................................... 7
17. AUDITS AND ACCOUNTING: ........................................................................................................................................ 7
18. Account Representative: ...................................................................................................................................................... 7
19. ESTIMATED USAGE: ....................................................................................................................................................... 8
20. USAGE REPORTING: ....................................................................................................................................................... 8
21. ESTABLISHMENT OF ACCOUNTS:............................................................................................................................... 8
22. ELIGIBLE PARTICIPANTS: ............................................................................................................................................. 8
23. PAYMENT: ......................................................................................................................................................................... 9
24. INVOICING: ....................................................................................................................................................................... 9
25. VENDOR RESPONSIBILITY: ........................................................................................................................................ 10
26. IF AWARDED A CONTRACT: ....................................................................................................................................... 10
27. SPECIFICATION COMPLIANCE: ................................................................................................................................. 10
28. SPECIFICATIONS: .......................................................................................................................................................... 11
29. PRODUCT SPECIFICATIONS, OPTIONS AND COMPLIANCE ................................................................................ 11
30. DELIVERY: ...................................................................................................................................................................... 12
31. SCOPE OF WORK: .......................................................................................................................................................... 16
32. WARRANTY REQUIREMENTS: ................................................................................................................................... 16
33. OBLIGATIONS AND LIABILITY OF THE VENDOR: ................................................................................................ 16
34. NON-EXCLUSIVE CONTRACT: ................................................................................................................................... 17
35. Disaster Recovery:............................................................................................................................................................. 17
36. Backorders and Substitutions: ........................................................................................................................................... 17
37. ENVIRONMENTALLY FRIENDLY PRODUCTS: ....................................................................................................... 17
38. OFFER: ............................................................................................................................................................................. 17
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39. SOLICITATION PRICING FORMAT: INDEX BASED BID FORMAT ....................................................................... 18
40. SOLICITATION PRICING FORMAT: LOCKED FIXED PRICE BASED BID FORMAT .......................................... 18
41. VENDOR'S BALANCE OF PRODUCT LINE ITEMS: ................................................................................................. 20
42. VENDOR CONTACT INFORMATION: ......................................................................................................................... 20
43. ATTACHMENTS: ............................................................................................................................................................ 21
44. Note: To be considered, bid TRANSMITTAL LETTER shall be signed in the space provided. .................................... 21
45. The Bid Opening is open to the public online at the following: ........................................................................................ 21
STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER .................................................................................................. 25
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1. PURPOSE:
1.1. The purpose of this bid invitation is to establish a contract for fuel supply and delivery of Biodiesel, Diesel, and
Gasoline via Tractor Trailer to the State of New Hampshire with product list and requirements indicated in the
SCOPE OF WORK and OFFER sections of this bid invitation, in accordance with the requirements of this bid
invitation and any resulting contract.
2. INSTRUCTIONS TO VENDOR:
2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the "Offer" section (detailed
information on how to fill out the pricing information can be found in the "Offer" section); complete the "Vendor
Contact Information" section; and finally, fill out, and sign the bid transmittal letter.
3. BID SUBMITTAL:
3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be
received on or before the date and time specified on paragraph 7 of this bid under "Bid Closing". Interested parties
may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to
NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent's
name.
3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT
YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.
4. BID INQUIRIES:
4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit
their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase
and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to
anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in
writing to any other State entity or State personnel shall be found in violation of this part and may be found non-
compliant.
4.2. Questions shall be submitted by email to Ryan Fuller at christopher.r.fuller@das.nh.gov.
4.3. Submissions shall clearly identify the bid Number, the Vendor's name and address and the name of the person
submitting the question.
5. BID DUE DATE:
5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown
on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as "Late"
and shall not be considered in the evaluation process.
5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor's
disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for
disqualification.
6. ADDENDA:
6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH
Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically
prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have
been issued affecting the bid. The web site address is: https://apps.das.nh.gov/bidscontracts/bids.aspx.
7. TIMELINE:
7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the
dates below a "no later than" date.
Bid Solicitation distributed on or by: 5/15/2026
Last day for questions, clarifications,
5/29/2026
and/or requested changes to bid:
States response to questions, clarifications,
6/5/2026
and/or requested changes to bid:
Bid Closing (Eastern Time): 6/9/2026 9:00 AM
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8. TERMS OF SUBMISSION:
8.1. All material received in response to this bid shall become the property of the State and shall not be returned to the
Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid
response. The content of each Vendor's bid shall become public information once a contract(s) has been awarded.
8.2. A responding bid that has been completed and signed by your representative shall constitute your company's
acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these
terms and conditions.
8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a
contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or
honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official,
or family member of any such official or employee who shall select, evaluate, or award the RFB.
8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the
Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if
said terms and/or conditions contain language to the contrary.
8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful
Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by
incorporating the service requirements and price conditions established by the vendor's offer.
8.6. CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART
HEREOF.
8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation. Vendors
may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid
invitation and in the State's format.
9. CONTRACT TERM:
9.1. The term of the contract shall commence on September 1, 2026, or upon approval of the Governor and Executive
Council, whichever is later, through August 31, 2028, a period of approximately two (2) years.
9.2. The contract may be extended for up to an additional two (2) years thereafter under the same terms, conditions, and
pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the
Governor and Executive Council.
9.3. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of the
contract. For the addition of a new location or new equipment, a requesting agency through the Division of
Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to the
contractor. Quotes shall be in accordance with pricing and service requirements contained herein and no service shall
be performed until documented acceptance by the State is received. The Contract may be amended, by agreement of
the parties, effective upon approval of the commissioner of the Department of Administrative Services or designee,
without further approval needed by the Governor and Executive Council as long as the price limitation is unchanged
or decreased as a result of the new or deleted locations/equipment.
10. CONTRACT AWARD:
10.1. The award shall be made to the Vendor meeting the criteria established in this RFB and providing the lowest total
delivered price. Contracts will be awarded to the Vendor(s) with the lowest total delivered fixed price or index
based price as stated in the offer section of this solicitation, at the discretion of the State. The State reserves the
right to award in total, reject any or all bids or any part thereof, and add/delete items/locations to the contract. All
award(s) shall be, in the form of a State of New Hampshire Contract(s).
10.2. Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed
to require the filling out or signing of any other document by State of New Hampshire personnel.
11. NOTIFICATION AND AWARD OF CONTRACT(S):
11.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors
submitting responses and pricing shall be made public. Other specific response information shall not be given out.
Bid results shall be made public after final approval of the contract(s).
11.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.
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11.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be
made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until
further notice.
12. LIABILITY:
12.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed
prior to contract issuance.
13. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:
13.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as
attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final
contract or purchase order negotiations with the selected vendor. Certain information concerning proposals,
including but not limited to scoring, is generally available to the public even before this time, in accordance with the
provisions of NH RSA 21-G:37.
13.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5, IV.
Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential shall be
clearly designated in the following manner:
13.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and
complete document, fully redacting those portions by blacking them out and shall note on the applicable page or
pages of the document that the redacted portion or portions are stamped or otherwise marked with the notation
"confidential." Use of any other term or method, such as stating that a document or portion thereof is "proprietary",
"not for public use", or "for client's use only", is not acceptable. In addition to providing an additional fully redacted
copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified
information considered to be confidential must be accompanied by a separate letter stating the rationale for each item
designated as confidential. In other words, the letter must specifically state why and under what legal authority each
redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted
copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate
redactions in the manner required by these instructions, or by including redactions which are contrary to these
instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or
proposal. Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted
nor honored by the State. Marking an entire bid, proposal, attachment, or full sections thereof confidential without
taking into consideration the public's right to know shall neither be accepted nor honored by the State.
13.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to
public disclosure REGARDLESS of whether or not marked as confidential.
13.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the
State will assess what information it believes is subject to release; notify the Bidder that the request has been made;
indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder of the date it
plans to release the materials. To halt the release of information by the State, a Bidder must initiate and provide to
the State, prior to the date specified in the notice, a court action in the Superior Court of the State of New Hampshire,
at its sole expense, seeking to enjoin the release of the requested information.
13.6. By submitting a proposal, Bidders acknowledge and agree that:
13.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as
confidential and/or which have not been specifically explained in the letter to the person identified as the
point of contact for this RFP;
13.6.2. The State is not obligated to comply with a Bidder's designations regarding confidentiality and must conduct
an independent analysis to assess the confidentiality of the information submitted in your proposal; and
13.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified in
the notice described above without any liability to a Bidder.
14. TERMINATION:
14.1. The State of New Hampshire shall have the right to terminate the contract at any time with a thirty (30) day written
notice to the successful Vendor.
15. VENDOR CERTIFICATIONS:
15.1. All Vendors shall be duly registered with the NH Bureau of Purchase and Property as State of New Hampshire
vendors. All Vendors that are corporations, limited liability companies, or other limited liability business entities
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(this excludes sole proprietors and general partnerships) shall be duly registered with the New Hampshire Secretary
of State to conduct business in the State of New Hampshire.
15.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must
have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the
following website for information on obtaining and filing the required forms (no fee:
https://DAS.NH.Gov/Purchasing).
15.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor
that is a corporation, limited liability company, or other limited liability business entity (this excludes sole
proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in
good standing with the NH Secretary of State. Please visit the following website to find out more about the
requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.
15.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the
Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a
Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These forms
shall be returned to the designated State agency prior to commencing any work.
15.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of
comprehensive general liability insurance coverage prior to performing any services for the State. The coverage
shall insure against all claims of bodily injury, death, or property damage in amounts of not less than $1,000,000 per
occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers' compensation
insurance to the extent required by RSA Chapter 281-A.
16. BID PRICES:
16.1. Bid index prices shall remain firm for the entire contract period, shall be in US dollars not to exceed four (4) decimal
places, and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges
(including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any
time. Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices
shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving
dock or other designated point as specified in this contract or subsequent purchase orders without additional charge.
Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving
hours.
16.2. Per Administrative Rule 606.01(e) "if there is a discrepancy between the unit price and the extension price in a
response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor".
16.3. Price decreases shall become effective immediately as they become effective to the general trade.
16.4. Updated Published Price List MUST be e-mailed to christopher.r.fuller@das.nh.gov.
17. AUDITS AND ACCOUNTING:
17.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all
records for the purpose of determining compliance with the terms and conditions of this bid invitation and in
determining the award and for monitoring any resulting contract.
17.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be
required to provide a complete and accurate accounting of all products and quantities ordered by each agency and
institution and by political sub-divisions and authorized non-profit organizations.
18. ACCOUNT REPRESENTATIVE:
18.1. The Contractor shall assign a dedicated account representative and a backup in their absence who will be responsible
for the daily administration of this Contract. The account representative shall be familiar with all Contract
requirements to ensure compliance with the terms of the Contract. The account representative shall respond by phone
or email to Client Agency inquiries within 24 hours of initial contact or the next business day if after normal business
hours. The account representative's responsibilities shall include but not be limited to:
18.1.1. Coordinate business review meeting(s) either virtually or on-site with the State held at a cadence requested
by the State.
18.1.2. Provide recommended process and productivity improvements related to potential cost savings to the State
for consideration quarterly.
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18.1.3. Provide information and product offerings to bring the latest industry ideas and trends to the State as
applicable.
18.1.4. Provide training on the use of the Contractor's portal as needed with no charge to the State.
19. ESTIMATED USAGE:
19.1. The quantities indicated in the offer section of this bid invitation are an estimate only for the State of New
Hampshire's annual requirements. These quantities are indicated for informational purposes only and shall not be
considered minimum or guaranteed quantities, nor shall they be considered maximum quantities. These quantities do
not include any eligible participant usage.
20. USAGE REPORTING:
20.1. The successful Vendor shall be required to submit a consumption report on a monthly basis to the Purchasing Agent
and DOT - Fuel Distribution. The consumption report shall include transaction history for the previous month and
in total since contract inception. The report shall be received no later than the 10th day of the month for the previous
month's activity. The report shall include the following data at a minimum:
20.1.1. Contract Number
20.1.2. Delivery Agency
20.1.3. Physical location with Tank ID (if available)
20.1.4. Delivery date
20.1.5. Gallons received
20.1.6. Product type
20.1.7. Total gallons delivered to date by product and delivery type (TT/PT)
20.1.8. In Excel format.
20.2. Reports shall be emailed to:
Jesse Wilcox
DOT - Bureau of Fuel Distribution
Email: jesse.g.wilcox@dot.nh.gov
Ryan Fuller
Bureau of Purchase and Property
Email: christopher.r.fuller@das.nh.gov
20.3. The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state
agency or eligible participant. Reports are due no later than 30 days after the end of each calendar quarter to The
Bureau of Procurement & Support Services, Ryan Fuller, and sent electronically to christopher.r.fuller@das.nh.gov.
At a minimum, the report shall include:
20.3.1. Contract number
20.3.2. Utilizing agency and eligible participants
20.3.3. Services/products purchased
20.3.4. Total cost of all services/products purchased. Ability to sort by agency/eligible participant.
20.3.5. Excel format.
21. ESTABLISHMENT OF ACCOUNTS:
21.1. Each State of New Hampshire agency shall have its own individual customer account number. There may also be
instances where divisions or bureaus within an agency will need their own individual customer account numbers.
Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to
establish an account within three business days from the date the order is placed. However, there shall be no delay in
any shipment; the agency shall receive the items ordered in accordance with the delivery time required under this bid
invitation, as if an account already exists for the agency.
22. ELIGIBLE PARTICIPANTS:
22.1. Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other governmental
organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code, are
eligible to participate under this contract whenever said sub-division or nonprofit agency so desires. These entities
are autonomous and may participate at their sole discretion. In doing so, they are entitled to the prices established
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under the contract. However, they are solely responsible for their association with the successful Vendor. The State
of New Hampshire assumes no liability between the successful Vendor and any of these entities.
23. PAYMENT:
23.1. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the state
of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments:
https://www.nh.gov/treasury/state-vendors/index.htm. Eligible participants shall negotiate their own payment
methods with the successful Vendor.
23.2. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all items
have been delivered, inspected, and accepted by the agency, whichever is later.
24. INVOICING:
24.1. Invoices shall be submitted to the corresponding State agency after completion of work/acceptance of delivery.
24.2. Invoicing shall be submitted to the Agency Remit Account on the basis of each order completed, or other mutually
agreed upon timeframe between the vendor and agency (example: monthly invoice). Invoices must be sent to the
State department or agency to which the delivery is made. Vendor(s) may email invoices, however it is the vendor's
responsibility to obtain the proper email address prior to submitting invoices via email. Invoices shall clearly indicate
the quantity, description, packaging, date delivered, and contract price. Invoicing for eligible participants shall be in
accordance with their individual requirements.
24.3. It will be the responsibility of the successful Vendor(s) to see that all invoices are complete and priced accurately per
the terms, conditions and format of this bid and any resulting contract(s). The State will make all efforts to pay all
accurate and complete invoices within the payment term stated within this bid; however, errors within the original
invoice will relieve the State of the original net-30 term time frame for payment.
24.4. Vendors are allowed to pass on any discounts to the State of New Hampshire. Any invoices with pricing lower than
the contracted price shall be considered a discount unless the ordering Agency is notified as referenced in the
"Returned Product/Incorrect Invoices or Deliveries" section below.
24.5. Invoicing shall be done at the completion of each delivery. Vendors may email invoices to the remit address. It is
the Vendor's responsibility to obtain the correct remit email address prior to delivery. Invoices shall indicate all data
stated below:
1. The quantity delivered
2. Description of product delivered
3. Date of delivery (the date when the full delivery has been pumped and invoice is filled out, not prior to
pumping)
4. Dip stick reading before and after delivery (Dip stick readings will be accurate within 1/8" inch per State of
New Hampshire Chapter Env-Or 400 Underground Storage Facilities regulations, as revised or renumbered)
5. Tank I.D. number if available
6. Delivery location, agency, and physical address
7. Contracted mark-up price per gallon as stated in offer section
8. Vendor offered invoice discount for early payment if applicable
24.6. Invoicing for Deliveries on Weekends or Holidays:
24.6.1. When deliveries are required on weekends, (between 12:01 AM Saturday and 12:00 PM midnight Sunday)
invoices for those delivery dates will be calculated against the posted Oil Price Daily price on the following
Monday or next business day. If deliveries occur on a holiday that falls in the middle of the week (Example:
Thanksgiving is observed on a Thursday), invoices for those delivery dates will be calculated against the
posted price on the next business day. State of New Hampshire observed holidays are:
24.6.1.1. New Years Day
24.6.1.2. Martin Luther King Day
24.6.1.3. Presidents Day
24.6.1.4. Memorial Day
24.6.1.5. Independence Day
24.6.1.6. Labor Day
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24.6.1.7. Veterans Day
24.6.1.8. Thanksgiving Day
24.6.1.9. Day After Thanksgiving
24.6.1.10. Christmas Day
24.7. The State will accept pass-through costs for energy-based tariffs. Tariffs shall be listed as an itemized cost on all
invoices. The State reserves the right to reject any invoices where tariff costs are included but not itemized.
25. VENDOR RESPONSIBILITY:
25.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any
resulting contract. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on
our website at: https://apps.das.nh.gov/bidscontracts/bids.aspx. It is a prospective Vendor's responsibility to access
our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendor's
responsibility to access our website for any posted addenda. The website is updated several times per day; it is the
responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or
addendum is overlooked. It is the prospective Vendor's responsibility to forward a signed copy of any addendum
requiring the Vendor's signature to the Bureau of Purchase and Property with the bid response.
25.2. In preparation of a bid response, the prospective Vendor shall:
25.2.1. Provide pricing information as indicated in the "Offer" section; and
25.2.2. Provide all other information required for the bid response (if applicable); and
25.2.3. Complete the "Vendor Contact Information" section; and
25.2.4. Complete the company information on the "Transmittal Letter" page, and sign under penalty of unsworn
falsification in the space provided on that page.
25.3. It is the responsibility of the Vendor to maintain this any awarded contract and New Hampshire Vendor Registration
with up to date contact information. Contract specific contact information (Sales contact, Contractor contract
manager, etc.) shall be sent to the State's Contracting Office listed in Box 1.9 of Form P-37. Additionally, all updates
i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current
through a formal electronic submission to the Bureau of Purchase and Property at:
https://www.das.nh.gov/purchasing/vendorresources.aspx.
26. IF AWARDED A CONTRACT:
26.1. The successful Vendor shall complete the following sections if awarded a contract of the Agreement State of New
Hampshire Form #P-37 see Appendix A (sample):
Section 1.3 Contractor Name
Section 1.4 Contractor Address
Section 1.11 Contractor Signature
Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)
26.1.1. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number
P-37.
26.1.2. Provide proof of sufficient workers' compensation insurance coverage or evidence of exemption from RSA
Chapter 81-A.
26.1.3. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity,
then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated,
formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of
State.
27. SPECIFICATION COMPLIANCE:
27.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be the
sole determining factor of what meets or exceeds the required specifications.
27.2. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all
equipment/items offered by the Vendor shall be new (and of the current model year, if applicable); shall not be used,
rebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been placed anywhere
for evaluation purposes.
27.3. The manufacturers and/or product numbers indicated are the only ones that are acceptable under this section.
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Bidder Initials_______
Date___________