Three 3 Cutaway Drw Van Body

Specifications - Invitation for Bid 6100065457

ISSUING OFFICE

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF GENERAL SERVICES

BUREAU OF PROCUREMENT

1800 Herr Street

Arsenal Building, 2nd Floor

Harrisburg, PA 17103

- ON BEHALF OF-

Pennsylvania Department of Transportation

March 2nd ,2026

TABLE OF CONTENTS

SECTION PAGE

Invitation for Bid Summary 3

1. Contract Scope and Overview 4

2. Eligible Bidders 4

3. Bidding Instructions 5

4. Method of Award 6

5. Contract Term 6

6. Contract Requirements and General Delivery Requirements 7

7. Specification……………………………………………………………………………….….11

Invitation for Bid 6100065457 Summary

Issue Date	03/02/2026
Deadline for Questions	Bidders with questions regarding IFB 6100065457 must submit all inquiries via email. Questions must be received no later than five (5) days prior to the bid closing date. All questions shall be directed to alangreen@pa.gov and must include the bid number in the subject line.
Proposal Deadline	03/19/2026
Contract Term	One Time Purchase
Overview	This Invitation for Bid will be to furnish and deliver THREE (3) 2026 or newer, Minimum 11,500-lb GVWR Commercial Cutaway Cab and Chassis with Dual Rear Wheels and 12’ Van Body.
Eligible Bidder Qualifications	1. Must be an Authorized/Franchised dealer for the vehicles offered in Pennsylvania 2. Must hold a valid Pennsylvania Dealer License All bidders must be authorized new vehicle dealers for the manufacturer(s) they represent. Bidders shall submit OEM authorization on official manufacturer letterhead, dated within six (6) months of the bid due date. Suppliers are advised that licensing requirements are governed by Act No. 84 of 1983, commonly referred to as the Board of Vehicles Act. Act of Dec. 22, 1983, P.L. 306, No. 84 Cl. 63 - BOARD OF VEHICLES ACT
Bid Submission Information	Suppliers must be registered in the Commonwealth’s procurement system prior to submitting a bid. www.pasupplierportal.state.pa.us.

1. PURPOSE/STATEMENT OF WORK:

This Invitation for Bid will be to furnish and deliver the THREE (3) 2026 or newer, Minimum 11,500-lb GVWR Commercial Cutaway Cab and Chassis with Dual Rear Wheels and 12’ Van Body.

This equipment is for the PA Department of General Services.

2. ELIGIBLE BIDDERS:

1. Must be an Authorized/Franchised dealer for the vehicles offered in Pennsylvania

2. Must hold a valid Pennsylvania Dealer License

All bidders must be authorized new vehicle dealers for the manufacturer(s) they represent. Bidders shall submit OEM authorization on official manufacturer letterhead, dated within six (6) months of the bid due date.

Suppliers are advised that licensing requirements are governed by Act No. 84 of 1983, commonly referred to as the Board of Vehicles Act.

Act of Dec. 22, 1983, P.L. 306, No. 84 Cl. 63 - BOARD OF VEHICLES ACT

All vehicles provided under this contract must be manufactured in North America, defined as the United States, Canada, or Mexico. To qualify, most the vehicle’s principal components must be assembled in a North American assembly plant. Contractors must be able to provide proof of compliance with these requirements in accordance with the Motor Vehicle Procurement Act (62 Pa. C.S. §§ 3731–3736).

3. BIDDING INSTRUCTIONS:

The following documentation must be completed and submitted with the bid. Failure to submit the documentation listed below will result in the bid being rejected.

A. OEM Letters (if applicable)- Bidders who are not a manufacturer must submit a letter from the manufacturer(s) stating that the bidder is authorized to sell the product(s) in the Commonwealth of Pennsylvania.

B. Lobbing Certifications and Disclosure, BOP-1307- This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.  Submission of this certification is a prerequisite for making or entering this transaction imposed under Section 1352, Title 31, U. S. Code.  Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for such failure.

C. Reciprocal Limitations Act, GSPUR-89- Reciprocal Limitations Act (GSPUR-89): See Section II.4 II-IFB-017.1b Reciprocal Limitations Act – Electronic Submittal (February 2007) of the Terms and Conditions for details and requirements regarding this Act. All bidders must complete and return the Reciprocal Limitations Act Requirements Form, which is attached hereto and made part of this IFB. The completed and signed GSPUR-89 form shall be submitted with the bid response.

D. Iran Free Certification and Disclosure-Prior to entering a contract worth at least $1,000,000 or more with a Commonwealth entity, a bidder must: a) certify it is not on the current list of persons engaged in investment activities in Iran created by the Pennsylvania Department of General Services (“DGS”) pursuant to Section 3503 of the Procurement Code and is eligible to contract with the Commonwealth under Sections 3501-3506 of the Procurement Code; or b) demonstrate it has received an exception from the certification requirement for that solicitation or contract pursuant to Section 3503(e). All bidders must complete and return the Iran Free Procurement Certification form, which is attached hereto and made part of this IFB. The completed and signed Iran Free Procurement Certification form shall be submitted with the bid response.

E. Worker Protection Act, BOP-2201- Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment, and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) (Appendix C). The completed and signed Worker Protection Certification Form shall be submitted with the bid response.

F. Pennsylvania Dealer License. (For Vehicle Bids Only)

G. A Letter of Authorization or Franchised Dealer Agreement from the vehicle manufacturer, confirming that the bidder is an authorized dealer for the vehicles offered to the Commonwealth, is required for all vehicle bids. The letter of authorization must be dated within the last six months.

4. METHOD OF AWARD:

It is the intent of the Commonwealth to make a single award of unit(s) listed in the IFB to the lowest responsive and responsible bidder. The Commonwealth reserves the right to award by line item if it determines that it is in the best interest of the Commonwealth to do so.

5. PO TERM:

The Commonwealth shall put forth reasonable efforts to make payment by the required payment date. The required payment date is: (a) the date on which payment is due under the terms of the Contract; (b) thirty (30) days after a proper invoice actually is received at the "Bill To" address if a date on which payment is due is not specified in the Contract (a "proper" invoice is not received until the Commonwealth accepts the service as satisfactorily performed); or (c) the payment date specified on the invoice if later than the dates established by (a) and (b) above. Payment may be delayed if the payment amount on an invoice is not

6. FREIGHT:

All vehicle(s) shall be delivered F.O.B. Destination. The Contractor agrees to bear the risk of loss, injury, or destruction of the vehicle(s) ordered prior to the receipt of the vehicle(s) by the Commonwealth. Such loss, injury, or destruction shall not release the Contractor from any contractual obligations. Except as otherwise provided in this contract, all vehicle(s) must be delivered within the time period specified in the Contract. Time is of the essence and, in addition to any other remedies, the Contract is subject to termination for failure to deliver as specified.

7. STANDARD WARRANTY:

The price shall include the standard manufacturer’s warranty for all products provided if that warranty is greater than warranty required in the attached Terms and Conditions or PCID-1067. The warranty period shall be from date of delivery of equipment.

8. ISSUING OFFICE:

Alana Green, Commodity Specialist

Department of General Services

Bureau of Procurement

1800 Herr Street, 2nd Floor Arsenal Building

Harrisburg, Pa 17103

(717) 787-5053

alangreen@pa.gov

9. BIDDER REFERENCE MATERIAL:

Instructions on bidding this procurement can be found in the embedded links below:

A. Supplier Registration Guide  

B. Supplier Bidding Guide  

C. Attaching Documents 

  

D. Electronic Bidding Portal  

10. General Requirement for Delivery (PCID 1067):

The following delivery requirements shall apply to the vehicle as specified by the ordering agency. These requirements are in addition to, but not limited to, the vehicle specification provided as part of the solicitation document and are exclusively for Executive and Independent Agencies of the Commonwealth of Pennsylvania as well as direct purchases through the Department of General Services. Unless otherwise noted on the request for proposals or invitation for bids, deliveries shall be made to the

Pennsylvania Department of General Services, 2221 Forster Street, Harrisburg, Pa 17125.

GENERAL REQUIREMENTS SECTION

1.1 The vehicle Manufacturer's model name and/or model number shall be indicated on a decal affixed inside the door.

1.2 Standard solid exterior colors with standard interior trim shall be selected after the award is made unless otherwise indicated in the proposal.

1.3 Tire size and type shall be original equipment brand or as indicated in the proposal or specification sheet. Tire inflation monitors shall be supplied as required by Federal Motor Vehicle Safety Standard (FMVSS) 138.

1.4 All vehicles shall be new and of the model year indicated in the proposal.

1.5 All vehicles shall include all genuine parts, accessories and equipment considered standard by the manufacturer for the vehicle offered by the supplier.

1.6 All vehicles shall have a valid PA state inspection sticker and a valid PA emissions inspections sticker (for all vehicles subject to the PA I/M Program). NOTE: New or current model year vehicles with less than 5,000 miles, subject to the PA I/M program, must display a valid PA emissions inspection sticker with an exemption indicator. All Pennsylvania state inspection requirements are the sole responsibility of the supplier.

1.7 All vehicles shall have completed the manufacturers’ recommended pre-delivery service.

1.8 All vehicles shall be clean, lubricated, serviced, fuel tank filled to full recommended capacity, all adjustments completed, all mechanical and electrical components fully functional and operational, and the vehicle will be “road ready” for immediate use.

NOTE: Supplier shall not remove the manufacturer’s MSRP (Monroney) sticker and/or dealer sticker price prior to delivery. Stickers should be affixed to an interior surface of the vehicle window and legible from outside of the vehicle. Stickers shall be easily removable without any permanent marking left on the glass. Incomplete chassis shall have the sticker included loose with the delivery documents.

1.9 All vehicles shall have appropriately placed decals or manuals indicating the types of required fuels or lubricants and the capacity of each fluid reservoir in accordance with the manufacturer’s recommendation

1.10 All vehicles shall have permanent antifreeze in each vehicle to protect it at a level of -35F.

1.11 All vehicles shall be free from all dealer signs/emblems.

1.12 All vehicles shall have all required rust proofing applied to the exterior and underside of the vehicle. No rustproofing compound can be on the personnel compartment’s items or the exterior of the body in unsightly or unintended areas.

1.13 All vehicles shall include a copy of the manufacturer’s warranty and service policy with all warranty vouchers, certificates and coupons.

1.14 Each vehicle shall include the proper forms to apply for Pennsylvania title and license including the original manufacturer's Statement of Origin signed by the dealer/supplier and notarized and shall indicate the owner’s name and address as follows: Pennsylvania Department of General Services, 2221 Forster Street, Harrisburg, Pa 17125.

* *VEHICLES DELIVERED TO PA DEPT OF TRANSPOTATION SHALL BE TITLED ACCORDINGLY.

1.15 At the time of vehicle delivery, the successful supplier shall furnish an original and one (1) copy of the invoice which shall include the key number, vehicle color and Commonwealth purchase order number, contract number (if applicable) and indicate ordering agency. To ensure prompt payment the dollar amount of the supplier’s invoice must match the purchase order amount.

1.16 The successful supplier shall comply with the manufacturer's warranty or authorize a qualified dealer in the locality in which the unit is assigned to do whatever is required to comply with the manufacturer's warranty.

1.17 The successful supplier shall submit at least two (2) copies of all service/technical bulletins, recall notices, etc. to the Director, Bureau of Vehicle Management, Department of General Services, 2221 Forster Street, Harrisburg, Pennsylvania 17125. These documents shall be submitted on a continual basis to keep the Bureau of Vehicle Management informed regarding improvements, changes and/or problems concerning Commonwealth owned vehicles and their component parts.

1.18 The Department of General Services, Bureau of Vehicle Management, will inspect all vehicles prior to acceptance. It will be the responsibility of the supplier to remove any vehicle rejected by the Bureau of Vehicle Management within two (2) working days after notification and return the vehicle to the Commonwealth Garage upon correction of deficiencies. Date of service will be the date the vehicle is accepted by the Commonwealth, not the date of delivery. 1.19 The Commonwealth disclaims any liability for damage to vehicles not unconditionally accepted by the Commonwealth.

1.20 Unless otherwise indicated, all items requested in this specification which are listed in the manufacturer's specification book as standard or optional equipment shall be factory installed and operative. Vehicles delivered to the Commonwealth in a condition considered to be below retail customer acceptance levels will not be accepted. Items which determine this acceptance level shall include, but not be limited to, the general appearance of the interior and exterior of the vehicle for completeness and quality of workmanship, lubrication and fluid levels, with any leaks corrected, mechanical operation of the vehicle and all electrical components operational. Allied equipment specified to be furnished and installed which is not available through the vehicle manufacturer shall conform to the best quality standards known to that particular industry, both product and installation.

1.21 Trucks with snowplows being delivered to the Commonwealth Garage for inspection, are required to have the snowplow stored in the truck bed. Failure to do so will show cause for rejection of inspection.

1.22 All vehicle deliveries shall be coordinated through the DGS Bureau of Vehicle Management. Suppliers shall call (717) 787-4252 for delivery schedule at least 48 hours in advance. When vehicles are purchased by Pennsylvania State Police, the successful supplier shall call (717) 787-1318 (PSP). When vehicles are purchased by Pennsylvania Department of Transportation, the successful supplier shall call (717) 787-2123 (PennDOT) for information regarding invoices and delivery.

1.23 Vehicle Delivery: Mileage limitations are placed upon vehicles delivered in accordance with these requirements as indicated below. If the mileage upon delivery exceeds these limits, a credit of $5.00 per mile will be applied against the awarded supplier’s purchase order as damages and deducted at time of payment. If the awarded supplier uses a towing device to tow another vehicle to the Commonwealth Garage for delivery, the towing device may not be attached in a way that holes are drilled in the bumpers of the vehicles being towed. Drilling of holes in the vehicle bumpers is not permitted. Any bumper damage caused by a towing device will be replaced by the awarded supplier at no charge to the Commonwealth. If a vehicle is being towed by another vehicle, the vehicle being towed must have the drive shaft disconnected to eliminate unnecessary mileage.

1.23.1 Class 1 to 3 factory completed vehicles: mileage displayed on the vehicle odometer shall not exceed 400 miles.

1.23.2 Class 2 to 6, factory incomplete vehicle: mileage displayed on the vehicle odometer upon delivery with final stage manufacturer certification shall not exceed 1,000 miles.

1.24 Pennsylvania Clean Vehicles Program Requirement: Supplier is responsible to ensure that all supplied vehicles are compliant with all applicable Title 25 requirements (25 Pa. Code, Chapter 126, Subchapters D or E). This compliance shall be proved on the manufacturer’s certificate of origin (MCO), or, alternatively, by submission of a complete MV-9. If supplied vehicles are not compliant, they cannot be titled in Pennsylvania and the delivering supplier shall be responsible to pick up and return the vehicle by replacing it with a California or “50-state” emissions certified vehicle that is compliant with all Title 25 requirements

REQUIRED EQUIPMENT SECTION

The following items shall be supplied on all vehicles as Minimum required equipment, unless otherwise superseded in the request for proposals or invitation for bids.

2.1 Lug wrench on all trucks and jacks on trucks up to and including 10,000 lbs. GVWR.

2.2 Air conditioning integral with the heater and defrosters.

2.3 Dual electric intermittent windshield wipers.

2.4 The rustproofing shall be factory or locally applied in compliance with Federal Standard 297A. Warranty coupon for five (5) years, at no cost to the Commonwealth, shall be furnished with each vehicle*. * NOT APPLICABLE IF THE VEHICLE FURNISHED IS FACTORY WARRANTED AGAINST CORROSION FOR NOT LESS THAN 5 YEARS AT NO COST TO THE COMMONWEALTH OF PENNSYLVANIA. WARRANTY INDICATING COMPLIANCE IS REQUIRED WITH EACH VEHICLE.

2.5 Emergency warning triangle kit (on vehicles with GVWR of 10,000 lbs. or higher; aftermarket installation if necessary).

2.6 First aid kit, 10 person with mountable cabinet (on vehicles with GVWR of 10,000 lbs. or higher; aftermarket installation if necessary).

2.7 Fire extinguisher, rechargeable, with vehicle mount, reference 2A:10B:C, 5 pounds (on vehicles with GVWR of 10,000 lbs. or higher; aftermarket installation if necessary).

2.8 Powerport.

2.9 Back-up alarm on all vehicles with GVWR of 10,000 lbs. or higher. 2.10 If a flexible fuel or an alternate fuel option is offered by the manufacturer, it shall be provided at no additional charge.

SPECIFICATIONS:

MECHANICAL

• Minimum 6.6L V8 with Direct Injection and Variable Valve Timing-inc:

• Minimum 325 hp @ 3,750 rpm

• Minimum 450 lb.-ft of torque at 3,750 rpm

• Minimum 6-Speed Automatic Transmission with Overdrive-inc:

• Tow/Haul Mode

• Minimum Limited Slip Rear Differential

• Minimum 11,500-lbs GVWR-inc:

• Dual Rear Wheel Configuration

• Minimum 750 Cold-Cranking Amps (CCA) Maintenance-Free battery-inc:

• Minimum 210 Amps Alternator

• Front Independent Suspension-inc:

• Coil Springs

• Stabilizer/Anti-Roll Bar

• Rear Hypoid Drive Axle Suspension-inc:

• Multi-Leaf Springs

• Power Steering

• 4-Wheel Anti-Lock Disc Brakes

• Minimum 32 Gallon Capacity Fuel Tank

• Stainless-Steel Exhaust

• Traction Assistance and Vehicle Stability Enhancement System

EXTERIOR

• Six (6) Heavy-Duty 16” x 6” Painted Steel Wheels

• Six (6) LT225/75R16E All-Season, Blackwall Tires

• Black Painted Front Bumper

• Black Grille

• Dual Halogen Composite Headlamps-inc:

• Daytime Running Lamps

• Heavy Duty LED Flasher

• Light-Tinted Glass on all windows

• Trailering Style Exterior Rearview Mirrors

• Variable Intermittent Wipers

• Exterior Finish in Manufacturer/OEM White

• Front Molded Splash Guards

• Wheelbase/Cab-to-Axle to accommodate body application

INTERIOR

AM/FM Stereo w/Digital Clock-inc:

• (2) Speakers

• Bluetooth Phone Capability

• Dual High-Back Bucket Seats-inc:

• Gray Vinyl Seat Trim

• Front Cup Holder

• Analog Instrumentation-inc:

• Speedometer

• Odometer with Trip Odometer

• Fuel Level

• Voltmeter

• Engine Temperature

• Oil Pressure

• Driver Information Center

• Safety Features-inc:

• Front Driver and Right Front Passenger-Side Frontal Impact Airbags

• Front Collision Alert

• Lane Departure Warning

Power Convenience Group-inc:

• Power Windows

• Power Door Locks

• Driver Convenience Group-inc:

• Tilt-Wheel

• Cruise Control

• Remote Keyless Entry-inc:

• Total of Four (4) keys/key fobs cut and programmed

• Dual-Note (High/Low) Electric Horn

• Ford Vendors MUST provide “B-Pillar Trim Kit”

Vendor/Upfitter is responsible for providing and installing Rear View Camera Display-inc:

• 7” LED digital color display

• 130° Ultra-wide viewing angle

• Ref: Rear View Safety FHD System (P/N KT-770M137D)

• Fire Extinguisher mounted in conspicuous location

• DOT/ANSI/OSHA Approved First Aid Kit shipped loose (Ref: MFASCO Vehicle First Aid Kit – 115 pcs)

• Triangle Reflector Kit including three (3) reflective triangle kits in storage box mounted in conspicuous location

12’ VAN BODY Dimensional Information-inc:

• 85.12” Inside Height

• 138.49” Inside Length

• 92.13” Inside Width

• Rear Door Opening 88” wide x 79.25” high

• Subframe constructed of 3” I Beam crossmembers on 16” centers

• 4” I Beam long rails

• Mylar tape applied between all steel subframe components and extruded aluminum lower bottom rails to prevent corrosion

• Front panel 3/8” Gelcoat White

• Cab to be sealed to body to prevent water intrusion

• Recessed Bulkhead-inc:

• 50” high x 74” wide

• 1-1/8” Laminated Hardwood Floor fastened to subframe

• Floorboards to be ship lapped and pre-undercoated for protection from the elements

• Front corner floor closure plate

• One interior LED dome lamp with switch and indicator lamp at instrument panel and rear door

• Rear Frame constructed of:

• Galvannealed header with standard marker lights

• Galvannealed posts with recessed LED Stop/Tail Turn and Reverse Lights

• Galvannealed v-groove end plate

• Rear frame finished in white Imron

• Side walls constructed of:

• .040 Aluminum Skin Pre-Painted White

• Lightweight aluminum hat posts on 16” centers

• Two (2) Rows of E-track mounted at 24” and 48”

Minimum 30” Wide Roll-Up Side Door-inc:

• Located foremost position on curbside (RH)

• 2-Step Stepwell provided for curbside entry

• Interior cover over stepwell

• Standard Rear Overhead door-inc:

• Spacer kit installed for normal operation

• Vinyl seal kit to prevent water intrusion

• Roof constructed of:

• .032 One-piece aluminum sheet

• Anti-snag roof bows on 24” centers with crowned design

• Aerodynamic aluminum radius and standard corner caps

• Aluminum Reinforced Slide Out Walk ramp at rear

• Full Width Drop Step Bumper with 10” pooched step surface

• 12” Knurled Aluminum Grab Handle mounted on each side of rear door opening

• LED clearance lights as per FMVSS-108

• Conspicuity tape applied as follows:

• Both Sides of Body

• Across Bottom of Rear Door

• Underride protector

• Two inverted “L” on the upper outboard corners

Water based undercoating applied to underside of body-inc:

• Floor

• Crossmembers

• Long Rails

• Front Endplate

• All other floors and subframe components

• 18.5” x 28” Rear Mudflaps with T-Brace Anti-Sail Bracket

• Back up alarm with Smart Feature (Reference: Ecco 500 SKU #SA950)

Vendor/Upfitter is responsible for providing and installing Rear View Camera-inc:

• Completely waterproof camera

• 18 infra-red lights to allow for up to 50’ of night vision

• Installation of camera protector on header

• Ref: Rear View Safety FHD System (P/N KT-770M137D)