H3(630BC-61D)-01-26C MAINT. OF LANDSCAPED AND INSPECT

STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
HIGHWAYS
HONOLULU, HAWAII
SPECIAL PROVISIONS, SPECIFICATIONS, PROPOSAL,
CONTRACT AND BOND
FOR
MAINTENANCE OF LANDSCAPED AREAS
AND MAINTENANCE, REPAIR AND INSPECTION OF IRRIGATION SYSTEM
H-3 FREEWAY, KAILUA INTERCHANGE TO MCBH MAIN GATE,
MOKAPU SADDLE ROAD,
MIKIOLA TO VICINITY OF NORTH KALAHEO AVENUE
AND
KAILUA ROAD,
KALANIANAOLE HIGHWAY TO KAWAINUI BRIDGE
DISTRICT OF KOOLAUPOKO
ISLAND OF OAHU
PROJECT NO. H3(630BC-61D)-01-26C
2026

NOTICE TO BIDDERS
Hawaii Revise Statues (HRS)
Chapter 103D
The receiving of bids for MAINTENANCE OF LANDSCAPED AREAS AND
MAINTENANCE, REPAIR AND INSPECTION OF IRRIGATION SYSTEM,
H-3 FREEWAY, KAILUA INTERCHANGE TO MCBH MAIN GATE, MOKAPU
SADDLE ROAD, MIKIOLA TO VICINITY OF NORTH KALAHEO AVENUE, AND
KAILUA ROAD, KALANIANAOLE HIGHWAY TO KAWAINUI BRIDGE, DISTRICT
OF KOOLAUPOKO, ISLAND OF OAHU, PROJECT NO. H3(630BC-61D)-01-26C will
begin as of the HIePRO Release Date. Bidders shall register and submit complete bids through
HIePRO only. Refer to the following HIePRO link for important information on Vendor
Registration: https://hiepro.ehawaii.gov/welcome.html.
The solicitation, specifications, proposal, and additional documents designated or
incorporated by reference shall be available in HIePRO.
HIePRO OFFER DUE DATE AND TIME is July 24, 2026, at 2:00 p.m., Hawaii
Standard Time (HST). Bidders shall submit and upload the complete proposal to HIePRO
prior to the offer due date and time. Proposals received after said due date and time shall
not be considered. Any additional support documents explicitly designated as confidential
and/or proprietary shall be uploaded as a separate file to HIePRO. Bidders shall not
include confidential and/or proprietary documents as part of their proposal. The record of
each bidder and their respective proposal shall be open to public inspection. FAILURE
TO UPLOAD THE PROPOSAL TO HIePRO SHALL BE GROUNDS FOR REJECTION.
The scope of work consists of furnishing all labor, materials, tools and equipment
necessary for the maintenance of certain designated landscaped areas, including applicable
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planter boxes within the highway right-of-way and maintenance, repair and inspection of
irrigation system, at the locations specified in the bid document.
To be eligible for award, bidders must possess a valid State of Hawaii Specialty
Contractor's "C-27" license at the time of bidding.
All Request for Information (RFI) questions and Substitution Requests shall be submitted
in HIePRO no later than July 9, 2026, at 2:00 p.m., HST. RFI questions received after the
stated deadline shall not be addressed. Substitution Requests received after the stated deadline
shall not be considered. Verbal RFI(s) shall not receive a response. All responses to RFI
questions shall be provided for clarification and information only and issued by formal
addendum. Any amendments to the solicitation shall be made by formal addendum and posted
in HIePRO.
If there is a conflict between the solicitation and information stated in the responses to
RFI questions, the solicitation shall govern and control, unless as amended by formal addendum.
Campaign contributions by State and County Contractors. Contractors are hereby
notified of the applicability of HRS 11-355 which states that campaign contributions are
prohibited from specified State or County government contractors during the term of the contract
if the contractors are paid with funds appropriated by a legislative body. For more information,
contact the Campaign Spending Commission at (808) 586-0285.
Protests. Any protest of this solicitation shall be submitted in writing to the Director of
Transportation, in accordance with HRS 103D-701 and Hawaii Administrative Rules 3-126.
The Equal Employment Opportunity Regulations of the Secretary of Labor implementing
Executive Order 11246, as amended, shall be complied with on this project.
The U.S. Department of Transportation Regulation entitled "Nondiscrimination in
Federally Assisted Programs of the U.S. Department of Transportation", Title 49, Code of
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Federal Regulations (CFR), Part 21, is applicable to this project. Bidders are hereby notified that
the Department of Transportation shall affirmatively ensure that the contract entered into
pursuant to this advertisement shall be awarded to the lowest responsible bidder without
discrimination on the grounds of race, color, national origin, or sex (as directed by
23 CFR Part 200).
For additional information, contact Arron Pacheco, Contract Engineer, by phone at
(808) 587-2189, or by email at arron.ak.pacheco@hawaii.gov.
The State reserves the right to reject any or all proposals and to waive any defects in said
proposals in the best interest of the public.
ROBIN K. SHISHIDO
Deputy Director of Transportation for Highways
HIePRO RELEASE DATE: June 22, 2026
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TABLE OF CONTENTS
Page No.
Special Provisions........................................................................... SP-1 - SP-9
Specifications (Serv.)
Section 1 Definition and Terms................................................. 1-1 - 1-4
Section 2 Proposal Requirements and Conditions........................... 2-1 - 2-3
Section 3 Award and Execution of Contract................................. 3-1 - 3-5
Section 4 Scope of Work....................................................... 4-1 - 4-3
Section 5 Control of Work..................................................... 5-1 - 5-3
Section 6 Control of Material and Equipment............................... 6-1 - 6-3
Section 7 Legal Relations and Responsibility............................... 7-1 - 7-4
Section 8 Prosecution and Progress.......................................... 8-1 - 8-8
Section 9 Payment............................................................. . 9-1 - 9-2
Section 10 Maintenance of Landscaped Areas..............................10-1 - 10-20
Appendices
Appendix A - Tree and Shrub Planting Details............................................ A-1
Appendix B - Invasive Plant Removal..................................................... B-1
Appendix C - Maintenance of Landscaped Areas Task and Frequency Matrix..... C-1
Appendix D - HDOT Highways - Landscaped Contractor Litter Collection Log.....D-1
Appendix E - Trouble Call/Equipment Service Maintenance Report....................E-1
Appendix F - Location Plans...............................................................................F-1 - F-3
Appendix G - Landscape Maintenance Contractor
Performance Rating Checklist...........................................................G-1
Appendix H - Monthly Review - Landscape Service Contracts
Monthly Pay Estimate (Sample).......................................................H-1
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Appendix I - Sample Monthly Invoice......................................................................I-1
Appendix J - Sample Certified Payroll Report..........................................................J-1
Proposal.........................................................................................PF-1 to PF-5
Proposal Schedule....................................................................PF-6 to PF-7
Forms
Sample Contract.......................................................................KF-1 to KF-3
Performance Bond (Surety)............................................................1 to 2
Performance Bond.......................................................................................PB-1 to PB-2
Certificate for Performance of Services
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STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISIONS

SPECIAL PROVISIONS
The Specifications contained herein are amended as follows:
(A) SECTION 1 - DEFINITIONS AND TERMS is amended as follows:
1. 1.33 SUBCONTRACTOR is amended by replacing the entire subsection with:
"1.33 SUBCONTRACTOR - An individual, partnership, firm, corporation, joint
venture, or other legal entity, as licensed or required to be licensed under Chapter
444, Hawaii Revised Statues, as amended, which enters into an agreement with the
Contractor to perform a portion of the work."
2. 1.38 WORKING DAY shall be amended in its entirety to read as follows:
"1.38 WORKING DAY - Every day, except Saturdays, Sundays, and State holidays,
as applicable and as observed.
Normal State holidays are as follows:
New Year's Day (The first day in January)
Dr. Martin Luther King, Jr. Day (The third Monday in January)
President's Day (The third Monday in February)
Prince Jonah Kuhio Kalanianaole Day (The twenty-sixth day in March)
Good Friday (The Friday preceding Easter Sunday)
Memorial Day (The last Monday in May)
King Kamehameha Day (The eleventh day in June)
Independence Day (The fourth day in July)
Statehood Day (The third Friday in August)
Labor Day (The first Monday in September)
General Election Day (The first Tuesday in November following the first Monday of
even-numbered years)
Veterans Day (The eleventh day in November)
Thanksgiving Day (The fourth Thursday in November)
Christmas Day (The twenty-fifth day in December)
State Holiday schedules can be obtained online at:
http://dhrd.hawaii.gov/state-observed-holidays/"
3. Add the following new definitions:
"1.39 HAWAII ePROCUREMENT SYSTEM (HIePRO) - The State of Hawaii
eProcurement System for issuing solicitations, receiving proposals and responses,
and issuing notices of award.
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1.40 ENGINEER - The respective District Engineer, acting directly or through his
duly authorized representatives, who are responsible for engineering supervision of
construction and other highway matters.
1.41 STANDARD SPECIFICATIONS - The Hawaii Standard Specifications for
Road and Bridge Construction, 2005, Highways, Department of Transportation,
including any amendments. To review the Standard Specifications, log on to:
http://hidot.hawaii.gov/highways/s2005-standard-specifications/
to review the 2005 Standard Specifications and their applicable amendments/Special
Provisions.
The Contractor shall utilize the latest revision.
1.42 STANDARD PLANS - The Standard Plans, 2008, issued by the State of
Hawaii Department of Transportation Highways' Design Branch as amended,
revised, or updated.
The Standard Plans are available from the Department of Transportation, Highways.
For more information, log on to:
https://hidot.hawaii.gov/highways/s2005-standard-specifications/
The Contractor shall utilize the latest revision.
1.43 MUTCD - The Manual on Uniform Traffic Control Devices, 2023, Federal
Highway Administration, U.S. Department of Transportation, including any
amendments or revisions. To review the MUTCD, log on to:
https://mutcd.fhwa.dot.gov/kno_11th_Edition.htm
The Contractor shall utilize the latest revision.
1.44 OSHA - Occupational Safety and Health Administration/Act, U.S. Department
of Labor, as amended, revised, or updated, applies to these Specifications. To review
the OSHA, log on to:
https://www.osha.gov/
The Contractor shall use the latest revision."
1.45 DEBRIS & LITTER - Rubbish and other objects that are unsightly, glass, trash,
papers, cans, bottles, cigarette butts, palm fronds and tree limbs and the like."
(B) SECTION 2 - PROPOSAL REQUIREMENTS AND CONDITIONS
1. 2.3 PROPOSAL GUARANTY is deleted in its entirety.
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2. 2.4 DELIVERY OF PROPOSALS is amended by replacing the entire subsection
with:
"2.4 DELIVERY OF PROPOSALS - Bidders shall submit and upload the
complete proposal to HIePRO prior to the bid opening date and time. Proposals
received after said due date and time shall not be considered. Any additional
support documents explicitly designated as confidential and/or proprietary
shall be uploaded as a separate file to HIePRO. Do not include confidential
and/or proprietary documents with the proposal. The record of each bidder and
respective bid shall be open to public inspection. Original (wet ink, hard copy)
proposal documents are not required to be submitted. Contract award shall be
based on evaluation of proposals submitted and uploaded to HIePRO.
FAILURE TO UPLOAD THE COMPLETE PROPOSAL TO HIePRO SHALL
BE GROUNDS FOR REJECTION OF THE BID.
If there is a conflict between the specifications document and the HIePRO
solicitation, the specifications shall govern and control, unless otherwise specified."
3. 2.5 WITHDRAWAL OF PROPOSALS is amended by replacing the entire
subsection with:
"2.5 WITHDRAWAL OF PROPOSALS - Bids may be modified or withdrawn prior
to the bid opening date and time. Withdrawal or revision of proposal shall be
completed, and submitted and uploaded to HIePRO prior to the bid opening date and
time."
4. 2.6 PUBLIC OPENING OF PROPOSALS is not applicable.
5. Add the following new subsection:
"2.9 CERTIFICATE FOR PERFORMANCE OF SERVICES - Pursuant to Section
103-55, Hawaii Revised Statutes, and unless indicated otherwise, each bidder should
submit the "Certificate for Performance of Services" in the event bids are more than
$25,000. The notarized certificate must be submitted to the Contracts Office,
Department of Transportation, 869 Punchbowl Street, Honolulu, Hawaii 96813,
before entering a contract to perform services. This form is available in the Forms
section.
As of July 1, 2026 salaries of State employees performing work similar to the work
called for under this contract are as follows:
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