Two (2) Year Contract to Provide Preventative Mechanical Maintenance

Location:	Louisiana
Posted:	Jan 28, 2026
Due:	Feb 24, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	JPP-50-00149323
Publication URL:	To access bid details, please log in.

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Bid Number 50–00149323

Two (2) Year Contract to Provide Preventative Mechanical

Maintenance Non-Emergency and Emergency Repairs for the

Jefferson Parish Department of Drainage

BID DUE: February 24, 2026 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net, by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist II: Ruby Tran

Email: ruby.tran@jeffparish.gov

Phone: 504-364-2687

BID # 50-00149323 - SPECIFICATIONS

Two (2) Year Contract to Provide Mechanical Maintenance,

Non-Emergency and Emergency Repairs and Services for Jefferson Parish Department of

Public Works - Drainage and all Jefferson Parish Agencies

This is a two (2) year contract to provide mechanical maintenance, non-emergency and emergency

repairs and services for Jefferson Parish Department of Public Works-Drainage and all Jefferson

Parish Agencies. The work is outlined in section 1-11.

Most work will be at drainage facilities located on both the East Bank and West Bank of Jefferson

Parish. To schedule a site visit contact Benjamin Lepine by email at benjamin.lepine@jeffparish.gov

or by phone at (504) 736-6759.

License Requirements:

A Louisiana State Contractor’s License is required in the following categories:

- Mechanical

A LA State Contractor’s License will be required in accordance with LSA R.S. 37-2150 et.

seq. and such license number will be shown on the outside of the bid electronic envelope.

Failure to comply will cause the bid to be rejected. When submitting the bid electronically,

the license number must be entered in the appropriate field in the electronic procurement

system. Failure to comply will cause the bid to be rejected.

Bond Requirements:

An electronic bid bond will be required with bid submission in the amount of 5% of the total bid.

Vendor must submit an electronic bid bond through the respective online clearinghouse bond

management system as indicated in the electronic bid solicitation on Central Auction House. No

scanned paper copies of any bid bond will be accepted as part of the electronic bid submission.

Performance Bond and Payment Bond in the amount of 50% of the contract price will be required at

the signing of the contract. These are two separate bonds and they are each 50% of the contract

price.

Page 1 of 10

BID # 50-00149323 - SPECIFICATIONS

1-01 Extent of Contract:

(A) The unit price bid for each of the various categories of materials, or work items, shall

include all direct costs attributable to that category of work including, but not limited to,

labor, tools, consumable, instruments, equipment, fabrication work, transportation, travel,

supervision, insurance, payroll, other taxes, overhead, and profits, etc. No payment for the

actual work performed on various items will be made other than upon the unit prices quoted

in the bid.

Fabrication materials do not include welding rods or any other consumable supplies

necessary to perform welding services.

(B) This contract shall be in force for a period of two (2) calendar years starting upon the date

of the execution of the contract. The unit price bid must be held firm.

indirect costs attributable to that category of work.

(D) The unit price for each of the bid items listed in this contract will be on an hourly basis.

(E) All material, rough stock, etc. To be used in performing the work of the various categories

will be furnished by Jefferson Parish unless the contractor is instructed by Jefferson Parish

to furnish such items for a particular work effort. Contractor furnished items shall not

exceed $10,000.00 and will be invoiced to Jefferson Parish at wholesale cost or dealer’s

cost with no markup with prior approval by the Drainage Department. Supporting data i.e.,

a copy of actual invoicing showing the contractor’s procurement cost for such items shall

be submitted with request for payment. All required materials must be noted on the estimate

form along with who is to supply and the cost of the material.

(F) This is a unit price contract and the quantities shown on the "bid form" are for comparison

of bids only. This contract and actual quantities installed will be on an as-needed basis and

may vary significantly from estimated quantities. Contractor waives any claim for loss

profit, overhead, or otherwise on account of varying quantities. The funds budgeted for

expenditures under this contract may be used in part or in whole, and there is no guarantee

of usage of the total budgeted amount. As stated elsewhere usage will be on an as-needed

basis and could fall substantially short of the budgeted ceiling.

(G) Bidders must bid upon all proposed classes of work. All classes will be awarded to a single

bidder.

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BID # 50-00149323 - SPECIFICATIONS

1-02 General Conditions:

(A) Contractor must have qualified and experienced personnel and equipment available to

respond within 24 hours for both emergency and non-emergency work orders.

(B) Each work order will designate a job number. All correspondence, billing, etc. pertaining

to the work must reference this job number designation. Payment will be made upon

receipt of detailed and itemized invoices and verification by the engineer of quantity and

quality of work performed. See payment section for details.

The use of bid item numbers may be authorized to determine and provide work order

estimates in such events not limited to equipment disassembly, technical evaluation,

submitted reports, drawings, and specifications and professional assessments for projects

and repairs. Written approval from the parish is required to invoice line items for

estimates.

Upon written request with a scope of work from a Parish engineer, the contactor shall

provide an estimate via email, with adequate plans and specifications or written

directions. The estimate should include all labor, equipment, parts and/or materials (with

referenced job number and bid line-item number) required to perform the work specified

under the requested work order. Upon authorization, actual work shall not exceed the

Contractor’s estimate without the Parish’s written approval. The estimates should

include if applicable:

• Material Certifications for the materials proposed for use demonstrating that the

materials meet the requirements of application.

• Welding Procedure Specifications for approval by the Parish or pre-qualified Welding

Procedure Specifications.

• Welder Qualification documentation for approval by the Parish or the names of pre-

qualified welders.

• Cost estimate which specifies estimated labor hours and if applicable, fabrication

material costs.

All work order estimates shall be submitted to Parish engineer within three days after

issuance of estimate request and begin the work within five (5) days after the estimate

approval, provided materials are available, or on a date mutually agreed upon.

The Contractor is free to propose modifications to the scope that may result in cost savings

and/or a better product. Any modifications shall be clearly spelled out in the estimate and

approved by the Parish.

Page 3 of 10

BID # 50-00149323 - SPECIFICATIONS

1-03 Defective Work:

(A) The contractor shall remedy any defective work performed by him, all in such manner as

solely determined by Jefferson Parish, and perhaps including the replacement of the piece

so damaged. Defective work will be considered as work performed outside of the tolerance

limits established, inaccurate setup, distortion of work piece, and/or such damage as results

from improper handling. There will be no compensation allowed to remedy any defective

work.

(B) Jefferson Parish reserves the right to stop work at any time, and to withhold payment thereon,

whenever in his judgement the work is not being properly performed. Jefferson Parish also

reserves the right to cancel the contract if in his judgement inferior work is being repeatedly

performed.

1-04 Progress of the Work / Payment Alternatives:

All work must proceed at an effective rate of production, as judged by Jefferson Parish. In the

case of certain significant work pieces, Jefferson Parish may request a detailed estimate of

work time, and in such event, he shall begin work only upon the written approval of said

estimate. The contractor shall not exceed this estimated time without prior approval. Also in

the case of certain work pieces, wherein the work effort can be precisely defined and

established, then Jefferson Parish reserves the right, subject to mutual agreement to make

payment on the basis of a lump sum dollar amount, cognitive of the total direct and indirect

costs therewith, and also cognitive of the value of the piece. In case of disagreement, Jefferson

Parish reserves the right to utilize the services of another contractor in the performance of the

work.

1-05 Premium Time Work:

The regular Jefferson Parish work day schedule shall be from 6:00 A.M. to 4:00 P.M., Monday

thru Friday. All work performed during this time period shall be performed on straight time

basis. Premium time will apply only when work is performed on weekends, Jefferson Parish

legal holidays or before 6:00 A.M. and after 4:00 P.M.

No premium time work may be done unless specifically authorized from the Director of

Drainage in writing prior to completion, and the unit price bid shall be for work done during

basic work time conditions. In the event of an emergency, Jefferson Parish may request

premium time work, in which case compensation for the specific operation being performed

shall be 1.5 times the regular hour rates.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-50-00149323	Two (2) Year Contract to Provide Preventative Mechanical Maintenance Non-Emergency and Emergency Repairs for the Jefferson Parish- Drainage Original: JPP-50-00149323	01/28/2026	02/24/2026 2:00:00 PM CT

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

Two (2) Year Contract to Provide Preventative Mechanical Maintenance

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