Fire Apparatus Refurbishment and Rehabilitation Services

City of South Fulton, Georgia
General Services
Request For Proposal
FOR
RFP NUMBER: 26-29
FIRE APPARATUS REFURBISHMENT AND REHABILITATION SERVICES
ISSUED: Friday, June 26, 2026
Proposals due no later than 2:00 PM EST Thursday, August 6, 2026
City of South Fulton Procurement Department
4715 Frederick Dr. SW
South Fulton, GA 30336
City of South Fulton-RFP. 26-29 Fire Apparatus Refurbishment and Rehabilitation Services

The City of South Fulton, Georgia
Procurement Department
4715 Frederick Dr. SW., Atlanta, GA 30336
Phone: 470-809-7700
Website: Procurement Department | South Fulton, GA
Procurement Department | South Fulton, GA
City of South Fulton General Services Department
REQUEST FOR PROPOSAL RFP #26-29
FIRE APPARATUS REFURBISHMENT AND REHABILITATION SERVICES
SCHEDULE OF EVENTS DATE
Proposal Release Date: June 26, 2026
Non-Mandatory Pre-Proposal Conference:
A Non-Mandatory Pre-Proposal Conference will be held virtually by our staff and
July 8, 2026
responsible person(s). To attend the Pre-Proposal Conference, please refer to the
10:00 A.M.
Information and Instructions to Proposers for details.
Deadline for questions:
July 15, 2026
Questions must be submitted online at:
3:00 P.M.
https://www.bidnetdirect.com/georgia/cityofsouthfulton
Answers will be posted by addendum at:
July 23, 2026
https://www.bidnetdirect.com/georgia/cityofsouthfulton
All responses to this RFP must be submitted online at:
https://www.bidnetdirect.com/georgia/cityofsouthfulton. Proposers are required to August 6, 2026
submit responses to solicitations electronically. If you need any assistance 2:00 P.M.
registering or using the platform, please call BidNet Direct's Support Team at
800-835-4603 ext. 2 for assistance. To attend the Proposal Opening, please refer
to Information and Instructions to Proposers for details.
Interview Process As Determined by City
THIS PROPOSAL SOLICITATION FORM
MUST BE SIGNED AND SUBMITTED WITH PROPOSAL
COMPANY NAME: DATE:
MAILING ADDRESS: PHONE:
CITY: FAX:
STATE: ZIP: SSN OR FEDERAL TAX
ID#:
EMAIL: TITLE OF AUTHORIZED
REPRESENTATIVE:
PRINTED NAME: AUTHORIZED SIGNATURE:
City of South Fulton-RFP. 26-29 Fire Apparatus Refurbishment and Rehabilitation Services

TABLE OF CONTENTS
INFORMATION AND INSTRUCTIONS TO PROPOSERS .............................................. 4
SUBMITTAL CHECKLIST ............................................................................................... 11
INTRODUCTION ............................................................................................................... 12
MINIMUM REQUIREMENTS .......................................................................................... 14
EVALUATION PROCESS ................................................................................................. 15
APPENDICES
Appendix A - Scope of Services ......................................................................................... 19
ATTACHMENTS
Attachment A - Required Form Submittals ........................................................................ 30
Attachment B - Insurance Requirements ............................................................................ 40
Attachment C - Proposal Cost Form ................................................................................... 44
EXHIBITS
Exhibit A - General Terms and Conditions .........................................................................47
City of South Fulton-RFP. 26-29 Fire Apparatus Refurbishment and Rehabilitation Services

RFP #26-29 FIRE APPARATUS REFURBISHMENT
AND REHABILITATION SERVICES
INFORMATION AND INSTRUCTIONS TO PROPOSERS
1. Request for Proposals: This Request For Proposal (RFP) is for qualified personnel
hereinafter referred to as Proposer ("Proposer" or "Proposers") for the Fire Apparatus
Refurbishment and Rehabilitation Services. The Proposer shall submit a Proposal for the
scope of the project as defined in Appendix A: Scope of Services.
2. Solicitation Method: This solicitation is being conducted in accordance with all applicable
provisions of the City of South Fulton Procurement Policy, codified in Sec. 1-9001 et seq of
the City of South Fulton Code of Ordinances. By submitting a Proposal in reference to this
solicitation, a Proposer acknowledges that it is familiar with all laws applicable to this
solicitation, including, but not limited to, the City's Code of Ordinances, which laws are
incorporated into this RFP by reference.
3. Minimum Qualifications: Each Proposer and team member shall have the minimum
experience set forth in this RFP.
4. Certificate of Authority to Transact Business in Georgia: Each Proposer must submit
documentation that demonstrates it is duly authorized to conduct business in the State of
Georgia with its proposal. This requirement also applies to Joint Venture (JV) Team
Members, Sub-Consultants and Subcontractors.
5. Business License: The successful proposer must possess all required business licenses
necessary to perform the services described in this solicitation. Proof of such licensing
shall be provided prior to contract execution. If Proposer is a joint venture, Proposer shall
submit valid business licenses for each member of the joint venture. If the Proposer is not a
Georgia corporation, Proposer shall submit a Certificate of Authority to Transact Business in
the State of Georgia and a copy of its current, valid business license issued by its home
jurisdiction.
6. No Offer by City and Firm Offer by Proposer: This solicitation does not constitute an
offer by City to enter into an agreement and cannot be accepted by any Proposer to form a
Contract. This solicitation is only a request for proposals from interested Proposers, and no
offer shall bind City. A Proposer's offer is a firm offer and may not be withdrawn except as
provided in this RFP, and in the City's Code of Ordinances and other applicable law.
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7. Proposal Duration: Proposals shall remain irrevocable and valid for acceptance for a
period of ninety 90 calendar days following the Proposal Submission Deadline, unless
extended by mutual written agreement of the parties. Pricing shall remain firm during this
period and during the initial twelve 12 month contract term, except as otherwise expressly
stated in the solicitation or resulting contract.
8. Proposal Submission Deadline: Responses to this RFP will be accepted online at
https://www.bidnetdirect.com/georgia/cityofsouthfulton until August 6, 2026, by 2:00
P.M. Eastern Time (ET).
9. Non-Mandatory Pre-Proposal Conference: A Non-Mandatory Pre-Proposal Conference
has been scheduled for July 8, 2026, at 10:00 A.M., and will be hosted virtually by City
staff and responsible personnel. To attend the Pre-Proposal Conference, access Microsoft
Teams via the app or the web using the information below.
Meeting ID: 268 299 952 094 703
Passcode: 78UT9bo2
Download Teams | Join on the web
Or call in (audio only)
+1 929-583-6155,,497284489#United States, New York
Phone Conference ID: 217 377 96# Find a local number | Reset PIN
Attendance at the Pre-Proposal Conference is non-mandatory for Bidders responding to this
RFP. During the Pre-Proposal Conference, the general requirements of the project will be
discussed. Any questions during the Pre-Proposal Conference will not be authoritative.
Each Proposer must be fully informed regarding all existing and expected conditions and
matters that may affect the cost or performance of the Services. It shall be emphasized,
however, that nothing stating or discussed during this Pre-Proposal conference shall be
considered to modify, alter, or change the requirement of the solicitation documents, unless
it shall be subsequently incorporated into an addendum to the solicitation documents.
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10. Solicitation Questions/Prohibited Contacts: Any questions and communications
regarding this RFP shall be submitted in writing by logging into
https://www.bidnetdirect.com/georgia/cityofsouthfulton on or before July 15, 2026, by
3:00 P.M. ET. Questions received after the designated period may not be considered. Any
response made by the City will be posted online at
https://www.bidnetdirect.com/georgia/cityofsouthfulton by addendum. No Proposer may
rely on any verbal response to any question submitted concerning this RFP.
11. Proposers and their representatives of Proposers shall not initiate or continue any verbal or
written communications regarding a solicitation with any City officer, elected official,
employee or other City representative other than the Procurement Department employee
named in the solicitation, between the date of the issuance of the solicitation and the date
of the final Contract award by City Council, unless specified otherwise herein. Attempting
to influence the outcome of any given Contract before a recommendation of award to the
City Council is strictly prohibited. The Director of Procurement will review alleged
violations of this prohibition. If the Director of Procurement determines that such a
communication has compromised the competitive process, the Proposal submitted by that
Proposer may be disqualified from consideration for award, and that Proposer may, among
other things, be placed on the ineligible source list. Violations of this prohibition may also
be subject to prosecution under federal, state, or local laws. City of South Fulton employees,
officials, and their family members are prohibited from seeking, requesting, or receiving
any material payment, gift, job offer, security, promise of future benefit, or any other
tangible or intangible thing of value when such receipt has the potential to influence a
procurement decision or to gain unfair advantage in a procurement competition, and as
outlined in Sec. 1- 9004 (d) of the City of South Fulton Code of Ordinances and all other
applicable policies.
12. Ownership of Proposals: Each Proposal submitted to the City will become the property
of the City, without compensation to a Proposer, for the City's use, in its discretion. The City
shall not be liable for any proposal preparation costs incurred by Proposers.
13. Georgia Open Records Act: Information provided to the City is subject to disclosure
under the Georgia Open Records Act, O.C.G.A. 50-18-70 et. seq. Pursuant to O.C.G.A.
50-18-72(a)(34), "[a]n entity submitting records containing trade secrets that wishes to
keep such records confidential under this paragraph shall submit and attach to the records
an affidavit affirmatively declaring that specific information in the records constitute trade
secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. 10-1-760 et seq.]".
14. Insurance Requirements: The insurance requirements applicable to any contract awarded
pursuant to this solicitation are set forth in Attachment B, Insurance Requirements.
Proposer shall submit evidence of currently maintained insurance coverages, if any, and
shall, prior to contract execution, furnish certificates of insurance and endorsements
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demonstrating compliance with Attachment B. No bonding requirement applies to this
solicitation unless expressly added by written addendum issued by the City.
15. Subconsultants, Suppliers, and Specialty Repair Vendors: Proposer shall identify all
proposed subcontractors, suppliers, and specialty repair vendors expected to perform
material portions of the Services. The City reserves the right to review the qualifications,
financial responsibility, technical capability, insurance, licensing, and experience of any
such entity and to disapprove any proposed entity determined by the City to be inadequate
for the required work.
16. Examination of Proposal Documents:
16.1 Each Proposer is responsible for examining with appropriate care the complete RFP and all
Addenda and for informing itself with respect to all conditions which might in any way
affect the cost or the performance of any Services. Failure to do so will be at the sole risk
of the Proposer, who is deemed to have included all costs for performance of the Services
in its Proposal.
16.2 Each Proposer shall promptly notify the City in writing should the Proposer find
discrepancies, errors, ambiguities, or omissions in the solicitation documents, or should
their intent or meaning appear unclear or ambiguous, or should any other question arise
relative to the RFP. Replies to such notices may be made in the form of an addendum to
the RFP, which will be issued simultaneously to all potential Proposers. No oral
responses are binding on the City.
16.3 The City may in accordance with applicable law, by Addendum, modify any provision or
part of the RFP at any time prior to the Proposal due date and time.
16.4 Each Proposer must confirm that all Addenda have been received and acknowledge receipt
by executing the Acknowledgment of Addenda form provided with each Addendum.
16.5 The City may waive any technicalities and formalities in this solicitation. Additionally,
the City reserves the right to cancel the RFP in its entirety.
16.6 The City reserves the right to waive minor informalities and minor irregularities, request
clarification of Proposal content, reject any or all Proposals, cancel the solicitation,
reissue the solicitation, seek supplemental information, and conduct such additional due
diligence as the City deems necessary, provided that no action shall unfairly prejudice the
competitive process or result in the use of unstated evaluation criteria.
16.7 The City of South Fulton may disqualify Proposals as a result of, but not necessarily limited
to, the following reasons:
16.7.1 Failure to follow the City of South Fulton's Proposal schedule;
16.7.2 Failure to return applicable compliance and/or specification sheets;
16.7.3 Failure to return applicable addenda;
16.7.4 Failure to provide information on alternates or equivalents, when allowed;
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16.7.5 Failure to provide any mandatory submission expressly required by this RFP
may result in the Proposal being deemed non-responsive.
16.7.6 Failure of Proposer to sign all requested documents;
16.7.7 Failure to submit Proposal by deadline;
16.7.8 Failure of Contractor to extend prices;
16.7.9 Failure to hold firm pricing;
16.7.10 Failure to meet specified delivery requirements;
16.7.11 Prices for services or items that exceed the department's budgeted amount
allowed for those items;
16.7.12 A proposal submitted by a Person on the Ineligible Source List;
16.7.13 A proposal which is non-responsive; and/or
16.7.14 A Proposal may be rejected where the City determines, based on substantial
evidence and applicable law, that the Proposer is not responsible due to material
adverse performance history, fraud, misrepresentation, debarment, suspension,
unresolved tax or licensing deficiencies, or other grounds bearing directly on the
Proposer's present ability to perform the contract.
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17. Award and Execution of Contract: If a contract is awarded as a result of this solicitation,
the City will issue a written agreement incorporating the terms of this RFP and successful
proposer's response. The proposer shall execute the agreement within the time specified
by the City. The City reserves the right to modify the Contract to incorporate the Proposer's
Proposal, Scope of Services, and Cost Proposal Forms. The City retains sole discretion to
reject any Proposal if the proposed revisions are deemed unacceptable. Proposers are
strongly encouraged to consult with an Authorized Representative possessing full authority
to execute the Contract on behalf of the Proposer regarding any such revisions. Upon
receiving approval for the award from the City of South Fulton City Council, the City will
provide the Proposer with an unsigned Contract via Adobe Sign or another City-approved
electronic signature platform. The Proposer must execute and return the Contract, along
with the required insurance certificates and any other documentation specified in this RFP
or requested by the City, within ten (10) calendar days of receipt. Noncompliance may
result in withdrawal of the award, forfeiture of proposal security (if applicable), and
awarding the Contract to another Proposer.
18. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the Illegal
Immigration Reform and Enforcement Act of 2011 (Act), formerly known as the Georgia
Security and Immigration Compliance Act. Pursuant to Act, the Proposer must provide with
its Proposal proof of its registration with and continuing and future participation in the E-
Verify Program established by the United States Department of Homeland Security.
Completed Contractor Affidavit, Completed and notarized affidavits required by O.C.G.A.
13-10-91, including the Contractor Affidavit and, where applicable, the Subcontractor
Affidavit, shall be submitted with the Proposal in the forms provided in Attachment A,
Required Form Submittals. Failure to provide all required affidavits at the time of
Proposal submission may render the Proposal non-responsive as provided by law. Under
State Law, the City cannot consider any Proposal which does not include the completed F6.4
form. Where the business structure of a Proposer is such that Proposer is required to obtain
an Employer Identification Number (EIN) from the Internal Revenue Service, Proposer
must complete the Contractor Affidavit on behalf of, and provide a Federal Work
Authorization User ID Number issued to, the Proposer itself. Where the business structure
of a Proposer does not require it to obtain an EIN, each entity comprising the corporate
entity must submit a separate Contractor Affidavit. It is not the intent of this notice to
provide detailed information or legal advice concerning the Act. All Proposers intending
to do business with the City are responsible for independently apprising themselves of and
complying with the requirements of the Act and assessing its effect on City solicitations
and their participation in those solicitations. For additional information on the E-Verify
program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional
information on completing and submitting the Contractor Affidavit can be found preceding
this form in this RFP.
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19. Joint Ventures: Each party to a Joint Venture will be required to fully complete and
submit the Required Submittal Forms unless otherwise indicated in this RFP.
20. Conflict of Interest: Proposers are advised to read and familiarize themselves with the
conflict-of-interest provisions of this RFP. The City reserves the right to issue RFP's for
specific projects that are independent of RFP 26-29 Fire Apparatus Refurbishment and
Rehabilitation Services. Except as stated in this RFP, these Instructions, and the Notice to
Proposers concerning Conflicts of Interests, successful Proposers under this RFP are not
precluded from responding to such solicitations.
21. Tax Exemption Status: The City is exempt from Federal Excise Tax or Georgia Sales Tax
with regard to goods and services purchased directly by the City of South Fulton.
Exemption certificates furnished upon request.
22. All permits, fees, inspections, licenses, registrations, and compliance costs necessary for
performance of the Services shall be the sole responsibility of the successful Proposer. All
labor, materials, parts, repairs, maintenance activities, transport, testing, and related
services shall comply with all applicable federal, state, and local laws, regulations, codes,
ordinances, and manufacturer requirements governing the Services.
23. TITLE VI SOLICITATION NOTICE - The City of South Fulton, GA, in accordance
with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC
2000d to 2000d-4) and the Regulations (28 CFR Part 42), hereby notifies all Proposers
or offerors that it will affirmatively ensure that for any Contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded a full and fair
opportunity to submit proposals in response to this invitation and will not be, on the grounds
of race, color, or national origin, excluded from participation in, denied the benefits of, or
subject to discrimination in consideration for an award for any program or activity that
receives Federal funds or other Federal financial assistance.
24. Flexible Experience Requirements: Firms may demonstrate equivalent relevant
experience listed in the minimum requirements, provided the Proposer can show clear
relevance to the scope of work.
25. Encouragement of Partnerships: Small firms are encouraged to form joint ventures,
subcontracting arrangements, or consortia to meet the requirements of this RFP. Prime
Contractors are encouraged to include small businesses in their teams.
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