6515--Sysmex XN 9100 and Sysmex XN 450 Software/Server Upgrade, Cleveland

Active

Contract Opportunity

NOTICE OF INTENT TO SOLE SOURCE
DEPARTMENT OF VETERANS AFFAIRS Louis Stokes Cleveland VA Medical Center (VISN 10) 10701 East Blvd, Cleveland, OH 44106

1. Notice
The Department of Veterans Affairs, Louis Stokes Cleveland VA Medical Center, intends to negotiate and award a sole source contract to:
Sysmex America, Inc. 577 Aptakisic Road Lincolnshire, IL 60069
for the acquisition of the Caresphere Workflow Solution software subscription, for a base year plus four (4) option years, on an other than full and open competition basis.
2. Description of Supplies/Services Required
The Pathology and Laboratory Medicine Service, Hematology Section, requires the Caresphere Workflow Solution a software application designed to streamline laboratory workflow for the Sysmex XN 9100 and Sysmex XN 450 hematology analyzers currently in use at:
Wade Park (Louis Stokes Cleveland VA Medical Center)
Kent Imaging and Infusion Center
The software enables automation management and autoverification processes across multiple sites and multiple Laboratory Information Systems (LIS).
Key characteristics include:
Autoverification rules based on specific Sysmex analyzer technology
Multi-site and multi-LIS capability
Directory Services user management with no software stored on individual workstations
All major software updates included
Unlimited training and unlimited 24/7/365 critical support
Established CellaVision interface for streamlined LIS build
Critical Call Documentation module
Sysmex Validation Solution rules-validation compatibility
Optional Second Chance, Snowbird, and Lookback rule functionalities
3. Estimated Value and Period of Performance
Based on the Sysmex quote (Q-00062287, dated 12/4/2025), the line items will be structured as:
Period
Description
Base Year
CWS-MEDIUM-OP Subscription
One-Time (Base Year)
Site Setup, Kent Imaging and Infusion Center (CWS-SITESETUP-OP)
Option Year 1
CWS-MEDIUM-OP Subscription
Option Year 2
CWS-MEDIUM-OP Subscription
Option Year 3
CWS-MEDIUM-OP Subscription
Option Year 4
CWS-MEDIUM-OP Subscription

4. Statutory Authority
This acquisition will be conducted under the authority of:
41 U.S.C. § 3304(a)(1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, as implemented by FAR 6.302-1 / FAR 8.405-6(a)(1)(i)(B).
5. Justification for Other Than Full and Open Competition
Sysmex is the only source that can provide the Caresphere Workflow Solution software, as it was developed by Sysmex specifically as proprietary middleware for the Sysmex automated hematology analyzer line. The Sysmex XN 9100 (Wade Park) and Sysmex XN 450 (Kent Imaging and Infusion Center) are already in use at the facility, and no other vendor's software is compatible with or authorized to interface with these existing Sysmex analyzer platforms. No other source can supply this product.
6. Market Research Conducted
Market research was conducted via information provided directly by Sysmex America, Inc., confirming Sysmex as the sole authorized source for the Caresphere Workflow Solution. A search of GSA eLibrary and GSA Advantage under NAICS 334516 (Analytical Instruments) identified Sysmex as the manufacturer of record for Caresphere-integrated analyzer systems, with no alternative vendors offering compatible workflow middleware for the installed Sysmex analyzer base.
7. Interested Sources
Any responsible source that believes it can meet the Government's requirement for the Caresphere Workflow Solution software compatible with the Sysmex XN 9100 and Sysmex XN 450 hematology analyzers may submit a capability statement in writing. Capability statements must demonstrate the ability to provide software fully compatible with, and authorized for integration with, the existing Sysmex analyzer platforms at the facilities identified above.
Responses must be submitted no later than 9:00AM Eastern, August 25, 2026, to:
Robert Blasko, Contracting Officer at Robert.Blasko@va.gov
This notice of intent is not a request for competitive proposals. A determination not to compete this requirement based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.
8. Point of Contact
Contracting Officer: Robert Blasko, Email: Robert.Blasko@va.gov

This notice is issued pursuant to FAR 5.101 and FAR Subpart 6.3 / FAR 8.405-6 procedures for justifications supporting other than full and open competition.

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