Incidental Concrete Installation & Repairs, Upon Request (ID/IQ) In District 1 Counties, and Ocracoke Island in Hyde County

MA00021 STATE
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
HIGHWAY DIVISION 1
SMALL BUSINESS ENTERPRISE ID/IQ PROPOSAL
DATE AND TIME OF BID OPENING: AUGUST 19, 2026 AT 2:00 PM
CONTRACT ID: MA00021
WBS ELEMENT NO.: GMR01.D01.4
FEDERAL AID NO.: STATE FUNDED
COUNTY: CAMDEN, CURRITUCK, DARE, GATES, HYDE, PASQUOTANK,
AND PERQUIMANS COUNTIES
TIP NO.: N/A
MILES: N/A
ROUTE NO.: VARIOUS
LOCATION: DISTRICT 1 COUNTIES, AND OCRACOKE ISLAND IN
HYDE COUNTY
TYPE OF WORK: INCIDENTAL CONCRETE INSTALLATION & REPAIRS,
UPON REQUEST
NOTICE:
UNDER THE PROVISIONS OF THIS PROGRAM, A N.C. GENERAL CONTRACTOR'S LICENSE IS NOT
REQUIRED AND CONTRACT PAYMENT AND CONTRACT PERFORMANCE BONDS IS NOT
REQUIRED. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS, INCLUDING
BUT NOT LIMITED TO, THOSE REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING,
HEATING AND AIR CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN
CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA.
THIS IS A ROADWAY PROJECT. BID BOND IS NOT REQUIRED.
NAME OF BIDDER
ADDRESS OF BIDDER

MA00021 STATE
PROPOSAL FOR THE CONSTRUCTION OF
CONTRACT No. MA00021 IN CAMDEN, CURRITUCK, DARE, GATES, HYDE,
PASQUOTANK, AND PERQUIMANS COUNTIES, NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as Contract No. MA00021; has
carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special
provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements and
provisions. The undersigned bidder agrees to be bound upon his execution of the bid and subsequent award to him
by the Department of Transportation in accordance with this proposal. Payment and performance bonds are not
required on this project. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and
other means of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary
to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads and
Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements of the
Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets contained
herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the
work and required labor to construct and complete Contract No. MA00021 in Camden, Currituck, Dare, Gates,
Hyde, Pasquotank, and Perquimans Counties, for the unit or lump sum prices, as the case may be, bid by the
Bidder in his bid and according to the proposal, plans, and specifications prepared by said Department, which proposal,
plans, and specifications show the details covering this project, and hereby become a part of this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for
Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into
and made a part of this contract; that, except as herein modified, all the construction and work included in this contract
is to be done in accordance with the specifications contained in said volume, and amendments and supplements thereto,
under the direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer
or such other person as may be designated by the Secretary to sign for the Department of Transportation. The
conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division
Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as
the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item
or portion of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease
in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

MA00021 STATE
TABLE OF CONTENTS
COVER SHEET
PROPOSAL SHEET
PROJECT SPECIAL PROVISIONS
SMALL BUSINESS ENTERPRISE (SBE) CONTRACT: ...................................................................... G-1
INTERESTED PARTIES LIST NOT REQUIRED: ................................................................................ G-1
HAUL ROADS: ........................................................................................................................................ G-1
CONTRACT TIME FOR ID/IQ: .............................................................................................................. G-2
NON-EXCLUSIVE CONTRACT: ........................................................................................................... G-2
WORK ORDER ASSIGNMENT (SINGLE AWARDS) FOR ID/IQ: ..................................................... G-2
WORK ORDER ASSIGNMENT (MULTIPLE AWARDS) FOR ID/IQ: ............................................... G-3
BONDING REQUIREMENTS FOR ID/IQ: ............................................................................................ G-3
MOBILIZATION AND LIQUIDATED DAMAGES FOR ID/IQ: ......................................................... G-4
RENEWAL OF CONTRACT (CPI PRICE ADJUSTMENT) FOR ID/IQ: ............................................. G-5
DISPUTE RESOLUTION PROCESS FOR ID/IQ: ................................................................................. G-5
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES: ...................... G-6
PROSECUTION OF WORK: ................................................................................................................... G-7
RAILROAD GRADE CROSSING: ......................................................................................................... G-8
NO MAJOR CONTRACT ITEMS: .......................................................................................................... G-8
SPECIALTY ITEMS: ............................................................................................................................... G-8
FUEL PRICE ADJUSTMENT PAPER BID: ........................................................................................... G-8
SMALL BUSINESS ENTERPRISE (MULTI-YEAR MAINTENANCE CONTRACTS): .................. G-10
RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: ................................................................ G-10
USE OF UNMANNED AIRCRAFT SYSTEM (UAS): ........................................................................ G-10
EQUIPMENT IDLING GUIDELINES: ................................................................................................. G-10
COOPERATION BETWEEN CONTRACTORS: ................................................................................. G-11
OUTSOURCING OUTSIDE THE USA: ............................................................................................... G-11
PROCEDURE FOR MONITORING BORROW PIT DISCHARGE: ................................................... G-12
NOTES TO CONTRACTOR: ................................................................................................................ G-13
PARTIAL PAYMENT : ......................................................................................................................... G-14
ROADWAY .............................................................................................................................................. R-1
STANDARD SPECIAL PROVISIONS
AVAILABILITY OF FUNDS - TERMINATION OF CONTRACTS................................................ SSP-1
NCDOT GENERAL SEED SPECIFICATION FOR SEED QUALITY ............................................. SSP-2
ERRATA .............................................................................................................................................. SSP-5
PLANT AND PEST QUARANTINES ................................................................................................ SSP-8
MINIMUM WAGES ............................................................................................................................ SSP-9
TITLE VI AND NONDISCRIMINATION: ....................................................................................... SSP-10
ON-THE-JOB TRAINING ................................................................................................................. SSP-19
SIGNATURE SHEETS AND FORMS .................................................................................................. S-1
BID/PAY ITEM SHEETS ...................................................................................................................... T-1
DOT EXECUTION SHEET .................................................................................................................. U-1

MA00021 STATE
INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID.
All bids shall be prepared and submitted in accordance with the following requirements. Failure to
comply with any requirement may cause the bid to be considered irregular and may be grounds for
rejection of the bid.
TRADITIONAL PAPER BIDS:
1. Small Business Enterprise bidders shall submit a SBE Application for Certification Form within the NC
Online Certification System on the Department's website and have been approved by the Office of Economic
Opportunity & Compliance prior to bidding. The SBE shall submit this form for approval at a minimum of
one week prior to bidding.
2. Download the entire proposal from the Connect NCDOT website and return the entire proposal with your
bid.
3. In accordance with Article 102-3 of the Standard Specifications, registration on the Interested Parties List
is required unless SP1 G02 Interested Parties List Not Required provision is included in the proposal.
4. All entries on the itemized proposal sheet (bid form) shall be written in ink or typed.
5. The Bidder shall submit a unit price for every item on the itemized proposal sheet (bid form). The unit
prices for the various contract items shall be written in figures. Unit prices shall be rounded off by the
Bidder to contain no more than TWO decimal places.
6. An amount bid shall be entered on the itemized proposal sheet (bid form) for every item. The amount bid
for each item shall be determined by multiplying each unit bid by the quantity for that item, and shall be
written in figures in the "Amount" column of the form.
7. The total amount bid shall be written in figures in the proper place on the itemized proposal sheet (bid form).
The total amount bid shall be determined by adding the amounts bid for each item.
8. Changes to any entry shall be made by marking through the entry in ink and making the correct entry
adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not use correction
fluid, correction tape or similar product to make corrections.
9. The bid shall be properly executed on the included Execution of Bid - Non-collusion, Debarment and
Gift Ban Certification form. All bids shall show the following information:
a. Name of corporation, partnership, Limited Liability Company, joint venture, individual or firm,
submitting bid.
Corporations that have a corporate seal shall include it on the bid, otherwise write your corporations
name in the seal location.
b. Name of individual or representative submitting bid and position or title held on behalf of the bidder.
c. Name, signature, and position or title of witness.
10. The bid shall not contain any unauthorized additions, deletions, or conditional bids.
11. The Bidder shall not add any provision reserving the right to accept or reject an award, or to enter into a
contract pursuant to an award.
12. THE PROPOSAL WITH THE ITEMIZED PROPOSAL SHEET (BID FORM) ATTACHED SHALL
BE PLACED IN A SEALED ENVELOPE AND SHALL BE DELIVERED TO AND RECEIVED IN
THE NCDOT DIVISION OFFICE, LOCATED AT 113 Airport Drive, Suite 100 Edenton, NC 27932,
BY 2:00 PM ON WEDNESDAY, AUGUST 19, 2026.
13. The sealed bid must display the following statement on the front of the sealed envelope:
QUOTATION FOR - CONTRACT ID MA00021 - INCIDENTAL CONCRETE
INSTALLATION & REPAIRS, UPON REQUEST IN DISTRICT 1 COUNTIES, AND
OCRACOKE ISLAND IN HYDE COUNTY, TO BE OPENED AT 2:00 PM ON WEDNESDAY,
AUGUST 19, 2026.
Item 13 continues next page

MA00021 STATE
Item 13 continues
As well as the following information:
a. Name of corporation, partnership, Limited Liability Company, joint venture, individual or firm,
submitting bid.
b. Name of individual or representative submitting bid and position or title held on behalf of the bidder.
c. Address of corporation, partnership, Limited Liability Company, joint venture, individual or firm,
submitting bid.
d. SAP Vendor Number of corporation, partnership, Limited Liability Company, joint venture, individual
or firm, submitting bid.
e. Contractor License Number, if available, of corporation, partnership, Limited Liability Company, joint
venture, individual or firm, submitting bid.
14. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the outer envelope
shall be addressed as follows:
N. C. DEPARTMENT OF TRANSPORTATION
DIVISION OF HIGHWAYS, DIVISION 1
ATTN: Mark S. Winslow
113 Airport Drive, Suite 100
Edenton, NC 27932
15. Questions should be emailed 7 calendar days prior to the bid opening to Mark S. Winslow at
mswinslow@ncdot.gov. Contact with any other NCDOT personnel concerning this project is strictly
prohibited, unless otherwise noted, and may result in bids being considered non-responsive.

MA00021 G-1 STATE
PROJECT SPECIAL PROVISIONS
GENERAL
SMALL BUSINESS ENTERPRISE (SBE) CONTRACT:
The Department of Transportation does not exclude any person from participation in, deny any person
the benefits of, or otherwise discriminate against anyone in connection with the award and
performance of any contract covered by this program on the basis of race, color, sex, political
affiliation/influence, or national origin.
This is a SBE contract and to qualify for the NCDOT SBE Program a firm must have an annual gross
income of $1,500,000 or less, exclusive of materials.
Only contractors currently certified as a SBE Contractor by the Contractual Services Unit of
NCDOT and is listed in the Directory of Transportation Firms at bid opening will be eligible
for award of this project.
Prospective bidders who qualify for the SBE Program and are not currently certified should
submit a completed application packet to NCDOT Contractual Services.
Additional information on the program may be obtained online at:
http://www.ncdot.org/business/ocs/sbe/
Per G.S. 136-28.10, a NC General Contractor's License and Contract Performance & Payment Bonds
may be waived for SBE contracts. For this project, the NC General Contractor's License and Contract
Performance & Payment Bonds will be waived.
INTERESTED PARTIES LIST NOT REQUIRED:
(6-21-22)(Rev. 2-20-24) 102 SP1 G02
Revise the Standard Specifications as follows:
The Interested Parties List sign up process is not applicable to this contract.
Page 1-13, Article 102-3 PROPOSALS AND INTERESTED PARTIES LIST, lines 12-15,
delete the first paragraph.
Page 1-14, Article 102-8 PREPARATION AND SUBMISSION OF BIDS, lines 43-44, delete
the first sentence of the first paragraph.
HAUL ROADS:
(7-16-24) 105 SP1 G04
Revise the Standard Specifications as follows:
Page 1-45, Article 105-15 RESTRICTION OF LOAD LIMITS, line 31, add the following after
second sentence of the second paragraph:

MA00021 G-2 STATE
At least 30 days prior to use, the Contractor shall notify the Engineer of any public road proposed
for use as a haul road for the project.
CONTRACT TIME FOR ID/IQ:
(2-15-22)(Rev. 4-15-25) 108 SP1 G11
The date of availability for this contract will be the date the Purchase Order is issued.
The completion date for this contract is October 31, 2027.
Except where otherwise provided by the contract, observation periods required by the contract will
not be a part of the work to be completed by the completion date and/or intermediate contract times
stated in the contract. The acceptable completion of the observation periods that extend beyond
the final completion date shall be a part of the work covered by the performance and payment
bonds.
Work shall be accomplished in a continuous manner once the contractor begins.
The liquidated damages for this contract will be assessed per the Mobilization and Liquidated
Damages for ID/IQ provision located elsewhere in this contract.
NON-EXCLUSIVE CONTRACT:
(6-1-15) SPD 01-750
The Department may, as it deems to be in the best interest of the state and the Department of
Transportation, execute more than one contract based on this proposal. The Contractor(s)
understands and agrees, by signature on the Purchase Order Contract Bid Proposal, that this
agreement does not constitute an exclusive contract. If awarded, the contracts will be executed
with the lowest responsible bidders. The Department of Transportation reserves the right to make
multiple awards for the services provided by this contract. Furthermore, the Department reserves
the right to reject all bids received.
WORK ORDER ASSIGNMENT (SINGLE AWARDS) FOR ID/IQ:
(2-15-22)(Rev. 4-19-22) SPD 01-800A
Work orders will be assigned by the Engineer. The Contractor shall respond to the work order
assignments with the anticipated start date, within three working days of notification unless noted
otherwise. Failure to complete work in accordance with contract provisions and completion date
may result in liquidated damages.
For federal ID/IQ contracts, all work orders will be assigned via the Work Order Assignment Form
(Form IDIQ-1SA), and the Contractor is required to formally respond in writing for federal work
orders within three working days, unless noted otherwise. The Work Order Assignment Form will
also be used for any state ID/IQ contract in which the estimated work order cost meets the threshold
for Performance and Payment Bonds in accordance with the Bonding Requirements for ID/IQ
provision found elsewhere in this contract. For state ID/IQ contracts in which the work order
assignment doesn't meet the threshold for bonds, the Department has the option to use the Work
Order Assignment Form or other methods for work order assignments as agreed upon by the
Engineer and Contractor.

MA00021 G-3 STATE
The Contractor shall be required to prosecute the work in a continuous and uninterrupted manner
from the time they begin the work until completion and final acceptance of the work order.
Multiple failures of the Contractor to mobilize and begin work on the work order within the agreed
upon time frame or failure to complete the work within the given time frame may result in the
Contractor being excluded from future work on this contract in accordance with the Standard
Specifications.
WORK ORDER ASSIGNMENT (MULTIPLE AWARDS) FOR ID/IQ:
(2-15-22)(Rev. 4-19-22) SPD 01-800B
Work orders will be assigned based on the lowest work order cost for the line items and estimated
quantities necessary to complete the work order. Unit prices from each awarded contractor's bid
will be used to determine the lowest cost for each work order. The assigned Contractor shall
respond to the work order assignment with the anticipated start date, within three working days of
notification unless noted otherwise. Failure on the part of the Contractor to reply within the
specified time frame may be received as a rejection of the work order. If the Contractor with the
lowest work order cost cannot complete the work within the time specified in the assignment, the
Engineer may contact the Contractor with the next lowest work order cost. If that Contractor can
complete the work within the time specified in the assignment, then the work order will be assigned
to that contractor. If not, assignment of work order will continue in order of work order cost until
all awarded Contractors have had a chance to accept the terms of the assignment.
For federal ID/IQ contracts, all work orders will be assigned via the Work Order Assignment form
(Form IDIQ-1MA), and the Contractor is required to formally respond in writing for federal work
orders within three working days, unless noted otherwise. The Work Order Assignment form will
also be used for any state ID/IQ contract in which the estimated work order cost meets the threshold
for Performance and Payment Bonds in accordance with the Bonding Requirements for ID/IQ
provision found elsewhere in this contract. For state ID/IQ contracts in which the work order
assignment doesn't meet the threshold for bonds, the Department has the option to use the Work
Order Assignment Form or other methods for work order assignments as agreed upon by the
Engineer and Contractor.
The Contractor shall be required to prosecute the work in a continuous and uninterrupted manner
from the time they begin the work until completion and final acceptance of the work order.
Multiple failures of the Contractor to mobilize and begin work on the work order within the agreed
upon time frame or failure to complete the work within the given time frame may result in the
Contractor being excluded from future work on this contract in accordance with the Standard
Specifications.
BONDING REQUIREMENTS FOR ID/IQ:
(2-15-22) SPD 01-810
For purposes of this ID/IQ contract, the following definitions apply:
Project Agreement: A transportation improvement with a defined scope of work; a written
agreement between NCDOT and the Federal Government defining the extent of construction work
to be undertaken in accordance with the submitted plans, specifications and estimates. Execution
of the agreement prompts the authorization to proceed (construction funding).

MA00021 G-4 STATE
Project: An undertaking issued to a contractor through a Work Order Assignment. The
construction under a Project Agreement may be accomplished by one or more work order
assignments, from one or more ID/IQ contracts. Note that for ID/IQ contracts this definition
supersedes the definition in the Standard Specifications.
Award: The issuance of a signed Work Order Assignment by NCDOT shall constitute the notice
of award of a project.
In accordance with North Carolina General Statute 44A-26, bonds are required on contracts
awarded for any one project that exceeds $500,000. Beyond statutory requirements, NCDOT
policy requires payment and performance bonds on all projects where the engineer's estimate is
$450,000 or greater, all Asphalt Surface Treatment projects, and projects containing the 12-month
guarantee provision. The limit for waiving bonds for all bridge replacement and major bridge
rehabilitation projects (latex overlays, etc.) is $300,000 based on the engineer's estimate. The
decision of bonding of a work order assignment below the dollar amounts listed shall be at the
discretion of the Division's evaluation of the risks associated with the project.
The need for contract payment and performance bonds will be determined at the Work Order
Assignment level. The Work Order Assignment will notify the Contractor of an award of a project
and if required, to provide contract payment and performance bonds per Article 103-7 of the
Standard Specifications. The Work Order Assignment replaces the Notification of Award Letter
mentioned in Article 103-4(A) of the Standard Specifications.
MOBILIZATION AND LIQUIDATED DAMAGES FOR ID/IQ:
(2-15-22)(Div.1 7-30-25) SPD 01-820 Div1
The Contractor shall mobilize to each location he is required to perform work. Mobilization will
be paid on a per each basis, for the individual county the Work Order is assigned, as shown on the
Bid Form. The only exception is if there is an Emergency Mobilization provision within the
contract.
The Contractor will be provided a Work Order Assignment for each project with location(s),
estimated quantities, and liquidated damages unless waived by the Engineer. The Contractor shall
respond to the work order assignments with the anticipated start date, within three working days
of notification unless noted otherwise. The anticipated start date shall be no more than 30 days
after the work order is assigned by the engineer. Notification will be verbal followed by a faxed
or emailed signed Work Order Assignment. There will be no minimum quantities for any line
item associated with a particular mobilization. The Contractor shall complete the work identified
on each Work Order Assignment.
The Contractor shall mobilize and complete the work within the time specified on the Work Order
Assignment. Failure to complete the work by the completion date may result in the application of
liquidated damages. Liquidated damage amounts will be based on the work order estimate and the
liquidated damage table below.

MA00021 G-5 STATE
Liquidated Damages (per
Work Order Value
calendar day)
$0 - $100K $100.00
$100K - $200K $250.00
$200K - $300K $500.00
$300K - $500K $600.00
$500K - $1M $700.00
$1M - $2M $850.00
RENEWAL OF CONTRACT (CPI PRICE ADJUSTMENT) FOR ID/IQ:
(2-15-22)(Rev. 9-19-23) SPD 01-840
The Contractor shall submit a bid for one year. At the option of the Department, this contract may
be extended for Two (2) additional periods of one year each (maximum (3) three years total).
Each year shall have a limit of One Million Dollars ($1,000,000.00).
The compensation payable to the contractor shall be fixed for the first twelve months of this
contract. However, upon an application of renewal of the contract, or thirty days prior to the end
of each contract period, the renewal contract may be adjusted to reflect the adjustment in the
Consumer Price Index over the latest twelve month period as published by the US Bureau of Labor
and Statistics at http://www.bls.gov/cpi to be applied to new work order assignments. The
Consumer Price Index for All Urban Consumers (CPI-U), US City Average, All Items, 1982-
84=100, not seasonally adjusted will be used. If the amount of the requested adjustment is more
than ten percent, the Department of Transportation reserves the right to cancel this contract.
CPI adjustment values can be determined using the calculator on the NCDOT Construction
website.
This price escalation method will not be applied to items of work that are separately covered under
commodity price escalation clauses. No other changes in the terms, conditions, etc. of this contract
will be made when an extension to the contract is implemented. The Engineer will notify the
Contractor in writing by within 60 days of renewal if the contract may be extended. The
Contractor must notify the Engineer in writing by within 30 days from notification of his
acceptance or rejection of this offer. Failure on the part of the Contractor to reply will be received
as a rejection of contract extension.
DISPUTE RESOLUTION PROCESS FOR ID/IQ:
(2-15-22)(Rev. 1-16-24) SPD 01-850
If a question should arise on the contract or assignment of a work order, the contractor should
notify the Engineer noted on the assignment documentation or the Division Engineer within 48
hours after the scheduled time of bid opening or work order assignment. The following should be
included in the notification if applicable:
(A) the contract for which bids were solicited;