Bid Name Chemicals for Utility Plants

Location:	South Carolina
Posted:	May 20, 2026
Due:	Jun 23, 2026
Agency:	City of Sumter
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Solicitation No:	Number AITB #6 26-27
Publication URL:	To access bid details, please log in.

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May 19, 2026

To Whom It May Concern:

The City of Sumter is soliciting SEALED bids for the items listed below. Please list the cost of each

item separately. All bids MUST be received by the Procurement Department on or before Tuesday, June 23,

2026 2:15PM EST in the City of Sumter Public Works Department. SEALED Bids may be mailed, FedEx, UPS

or hand delivered. Bids that are e-mailed or faxed will be deemed unresponsive and will be rejected.

*PLEASE SEE ATTACHMENT FOR QUANTITIES, DESCRIPTION, DETAILS AND SPECIFICATIONS.

*ALL BIDS MUST SPECIFY PER UNIT COST WHEN SHOWN IN SPECIFICATIONS, IF

APPLICABLE. PROVIDE LUMP SUM ONLY IF YOU CAN NOT PROVIDE UNIT COST.

*ALL DEVIATIONS FROM REQUESTED SPECIFICATIONS MUST BE CLEARLY NOTED ON BID

RESPONSE.

*ALL PRICES QUOTED WILL REMAIN VALID FOR ONE YEAR (1 JULY 2026 – 30 JUNE 2027)

The bid AITB number and name must appear on the envelope. Please direct questions concerning

specifications/items to Bert Beatson bbeatson@sumtersc.gov, or Patrick Kelly pkelly@sumtersc.gov. If you

have questions concerning the bid process, email David Ferrell.

Sincerely,

David Ferrell

Asset & Operations Manager

dferrell@sumtersc.gov

AITB #6-26/27 Chemicals for Water and Wastewater Treatment Plants (FY 2027) Page 1 of 6

CITY OF SUMTER BID FORM

City of Sumter, South Carolina, a Body Politic and Corporate and Political Subdivision of the State of SC

INFORMAL INVITATION-TO-BID: AITB #6-26/27

NAME OF BID: Chemicals for Water and Wastewater Treatment Plants – FY 2027

BID MUST BE RECEIVED BY: Tuesday, June 23, 2026 at 2:15 pm at below address.

OVERNIGHT OR HAND CARRY TO:

City of Sumter Public Works

Attention: Procurement Dept.

303 East Liberty St.

Sumter, SC 29150

BID: AITB #6-26/27 Chemicals for Water and Wastewater Treatment Plants – FY 2027

(The bid AITB number and name must appear on the envelope).

Quantity

Size/Description/Specs/Details

- PLEASE SEE THE ATTACHMENT ON PAGE 6 FOR TYPES OF CHEMICALS AND QUANTITIES.

*** The City of Sumter is soliciting bids for chemicals used in water and wastewater treatment. Please insert your

price for supplying the chemicals listed on the attached “CHEMICAL BID SHEET” to the City of Sumter. ALL

BIDS SHOULD INCLUDE FREIGHT. Note that the chemicals marked with an *asterisk* must be NSF

approved.

THE DELIVERY ADDRESS FOR EACH CHEMICAL IS LISTED BELOW:

-Chlorine (Ton); Chlorine (150 lb cylinder); and Sulfur Dioxide (Ton): 600 Justin Lane, Sumter, SC

(WWTP)

-Sodium Silica Fluoride; Soda Ash; and Sodium Hypochlorite: 303 E. Liberty St., Sumter, SC

(Public Services Complex)

-Liquid Alum: 1135 Lewis Rd., Sumter, SC (Water Treatment Plant #4)

The prices quoted should become effective on July 1, 2026 and be in effect through June 30, 2027. All bids

should include freight delivered to the locations listed. In the event it becomes necessary for a fuel surcharge to be

added to a low bid after the contract is awarded the City reserves the right to compare fuel surcharge adjustments

of other suppliers and to buy from the supplier offering the overall lowest cost. All vendors must furnish a copy

of NSF approval, chemical analysis, and a list of current customers with phone numbers. The City reserves

the right to reject any or all bids and waive any technicalities in the best interest of the City. If you have any

questions concerning the chemicals or delivery locations, contact either Bert Beatson or Patrick Kelly. For

questions concerning the bid process contact Tony Butts.

Please sign below to verify that you have read and agree to all the terms in this document.

AITB #6-26/27 Chemicals for Water and Wastewater Treatment Plants (FY 2027) Page 2 of 6

VENDOR NAME:___________________________________________________________________________

ADDRESS:_________________________________________________________________________________

CITY-STATE-ZIP:__________________________________________________________________________

TELEPHONE NO:_________________________________ EMAIL:__________________________________

FEDERAL ID (TAX ID) NO: __________________________________________________________________

AUTHORIZED SIGNATURE (WRITTEN): _____________________________________________________

AUTHORIZED SIGNATURE (PRINTED):______________________________________ DATE__________

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or

person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without

collusion or fraud. I agree to abide by all conditions of this bid and verify that I am authorized to sign this bid for

the offerer. I further state that the company affiliated with this bid currently complies with all applicable federal

and state laws and directives relative to non-discriminatory practices in employment.

The Bidder, in compliance with your Invitation-To-Bid, and having read and understood the Project Documents,

and being familiar with all of the conditions surrounding the proposed project, including the availability of

materials, labor, and work site environmental conditions, hereby proposes to furnish all permits, labor, materials,

supplies, and equipment and to perform the duties in accordance with the contract documents of which this Bid

Form is a part.

The undersigned, as Bidder, hereby declares that the only person or persons interested in the Bid as principal(s)

is, or are, named herein and that no other person has any interest in the Bid or in the contract to be entered into;

that this Bid is made without connection with any other person, company or parties making a bid; and that is in

all respects fair and in good faith without collusion or fraud.

The Bidder further proposes and agrees, if this Bid is accepted, to contract with City of Sumter, to furnish all

permits, materials, equipment, tools, apparatus, means of transportation, removal, over head, profit insurance,

taxes, and other such costs both indirect and direct, and labor necessary hereto, and to complete the proposed

project in full and complete accordance with the Project Documents, to the full and entire satisfaction of the

Owner, at the prices listed in the Bid Schedule.

Unit prices and/or lump sums are shown in the Bid Schedule section below. In case of error in extension, the

Unit Price shall govern rather than the Amount. Where Lump Sum Amounts are bid, the amount for each bid

item shall govern rather than the total of any several items.

NOTIFICATION OF PRICE ADJUSTMENTS:

Unit prices offered shall remain firm throughout the term of the contract. Any request for price adjustment, with

proper documented justification, shall be submitted in writing to the City of Sumter two weeks prior to the

requested date of the price adjustment and will only take effect after the awardee has received written

acceptance of price adjustment from the City of Sumter. Any price adjustment invoiced without prior written

approval from the City of Sumter shall not be paid and the invoice returned to the awardee for correction. Price

adjustments shall be made in good faith with awardees and the City. The City of Sumter reserves the right to

reject any price adjustments and cancel the renewal of any contract containing an unaccepted increase in prices.

NOTE: Price adjustments must be proven and out of the ordinary for contracts one year or less.

AITB #6-26/27 Chemicals for Water and Wastewater Treatment Plants (FY 2027) Page 3 of 6

VENDOR AGREEMENTS

City of Sumter reserves the right to obtain clarification or additional information necessary to properly evaluate a bid.

Failure of vendor to respond to a request for additional information or clarification could result in rejection of that

vendor's bid. City of Sumter reserves the right to award proposals received on the basis of individual items, groups of

items, or the entire list of items; to reject any and all proposals in whole or in part, and to waive any technicalities. In

every case, the City reserves the right to make awards deemed to be in the best interest of the City and to negotiate further

the offer determined by the City to be in the best interest of the City. The city of Sumter also reserves the right to make

purchases outside of the awarded contracts where it is deemed in the best interest of the City.

Each responder, by submitting a bid to the City of Sumter a result of this Invitation-to-Bid, agrees to and acknowledges its

acceptance of and agreement with the procedures outlined herein and all terms, conditions and requirements of the

applicable City of Sumter Bid documents. If a vendor cannot agree to these terms, or violates these procedures, the

response will be judged non-responsive and not considered. If the procedures are violated during the evaluation process or

prior to the issuance of a contract by the City of Sumter, the offer of the firm in question will be void and City of Sumter

will procure the goods/services in question from other eligible vendors.

Responses submitted are final and complete offers by the vendor. No additions, corrections, modifications, changes or

interpretations will be allowed. In the event questions arise on what is meant by an offer, the Procurement Manager will

make a determination as to the city’s interpretation of the vendor’s offer. If, after informing the vendor of the city's

opinion, disagreement as to scope of the offer is present, the offer will be declared void.

Unit prices will govern over extended prices. Prices must be stated per unit and extended for the total quantity. Sales, use,

or excise tax, as well as any handling and shipping charges, must be shown as separate items.

Responders must clearly mark as “Confidential” each part of their offer which they consider proprietary information that

could be exempt from disclosure under Section 30-4-40, Code of Laws of South Carolina, 1976 as amended (Freedom of

Information Act). If any part is designated as “confidential”, there must be attached to that part an explanation of how this

information fits within one or more categories listed in Section 30-4-40. City of Sumter reserves the right to determine

whether this information should be exempt from disclosure and no legal action may be brought against City of Sumter or

its agents for its determination in this regard.

The Owner reserves the right to increase or decrease the amount of work under the Contract at the unit prices quoted in

the bid received from the successful responder.

The responder’s attention is directed to the fact that all applicable Federal, State and Local laws, statutes, ordinances, and

the rules and regulations of all authorities having jurisdiction over the project shall apply to the contract and the project

throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

The Responder agrees to secure at Responder’s own expense all personnel necessary to carry out Responder’s obligations

under this Bid. Such personnel shall not be deemed to be employees of the City nor shall they or any of them have or is

deemed to have any direct contractual relationship with the City. The respondent shall obtain and maintain all licenses and

permits required by law for performance of this contract by him.

Upon award of the contract or Purchase Order, the bidder shall maintain, throughout the performance of its obligations a

policy of Worker’s Compensation insurance with such limits as may be required by SC law, and a policy or policies of

general liability insurance insuring against liability for injury to, and death of, persons and damage to, destruction of,

property arising out of, or based upon, any act or omission of the bidder or any of its subcontractors of their respective

officers, directors employees or agents. Such liability insurance shall have limits sufficient to cover any loss or potential

loss resulting from this contract. The city of Sumter must be listed as additional insured. The certificate must allow a

minimum of a 30-day written notice of cancellation. The Bidder shall provide a Certificate of Insurance to the City of

Sumter Procurement office prior to start of work.

AITB #6-26/27 Chemicals for Water and Wastewater Treatment Plants (FY 2027) Page 4 of 6

The bidder shall satisfy itself as to the actual requirements of the bid by personal examination of its location or other

means, so as to enable the bidder to make an informed bid. Failure to do so shall not relieve the successful bidder of its

obligation to furnish all materials, products, and/or labor necessary to complete the provision of the awarded contract and

failure to do so may result in the claims against bonds. No allowance will be made for any claims that a bid and/or

response was based on incomplete information as to the nature and character of the sites and of the work involved.

The responder shall indemnify, defend and hold harmless City of Sumter, its officers, agents and employees from liability

and any claims, suits, judgments, and damages of any nature brought because of, arising out of, or due to breach of the

agreement by Responder, its subcontractors, suppliers, agents, or employees or due to any negligent act or occurrence or

any omission or commission of Responder, its subcontractors, suppliers, agents, or employees.

The successful responder shall indemnify and hold harmless the City of Sumter, its officers, agents and employees from

all suits or claims of any character resulting from patent, trademark or copyright infringement or accidents/injury at any

point in the delivery of goods/services.

Should any responder fail to perform or comply with any provision or terms and conditions of any documents referenced

and made part hereof, City of Sumter may terminate this contract, in whole or in part, and may consider such failure or

non compliance a breach/default of contract.

City of Sumter may terminate this agreement with or without cause at anytime. In the event of termination by either party,

uncontested fees due for services satisfactorily performed or goods accepted prior to the termination shall be paid.

Upon award of a contract or Purchase Order under this bid, the person, partnership, association, or corporation to whom

the award is made must comply with the laws of South Carolina, which require such person or entity to be authorized

and/or licensed to do business in this state. Notwithstanding the fact that applicable statutes may exempt or exclude the

successful responder from requirements that it be authorized and/or licensed to do business in this state, by submission of

this signed proposal, the responder agrees to subject itself to the jurisdiction and process of the courts of the State of South

Carolina, to all matters and disputes arising or to arise under the contract and performance thereof, including any

questions as to the liability for taxes, licenses, or fees levied by the State.

AITB #6-26/27 Chemicals for Water and Wastewater Treatment Plants (FY 2027) Page 5 of 6

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Number	Date/Time	Bid Name	Documents
Number AITB #6 26-27	Date/Time June 23, 2026 @ 2:15PM	Bid Name Chemicals for Utility Plants	Documents aitb-6-26-27-chemicals-for-utility-plants-fy-2027.pdf

Bid Name Chemicals for Utility Plants

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See also