FY27 Citywide Street Resurfacing For the City of Williamsburg

INVITATION FOR BIDS (IFB)
Issue Date: October 05, 2026
IFB NO:
Sealed Solicitation Title: 08-4101-27
FY27 Citywide Street Resurfacing PRE-BID CONFERENCE:
For the City of Williamsburg October 13, 2026 @ 10:00am
Issuing Office:
CLOSING DATE:
City of Williamsburg
October 27, 2026
Office of the Public Works & Utilities Director,
2nd Floor
CLOSING TIME:
401 Lafayette Street
2:00 p.m.
Williamsburg, Virginia 23185-3617
Voice (757)220-6140
PROCUREMENT OFFICER:
Cindy Webber
Location of where work will be performed: City of Williamsburg - 23185
PHONE:
757-220-6182
Sealed bids will be received until the date and time noted above for
furnishing the services described herein and then opened in public.
All inquiries for information should be directed to Public Works & Utilities. Written questions related to the
project will be accepted up to five (5) business days prior to the closing date. It is the City's discretion to
respond to any inquiries beyond this time. Emails are an acceptable form of written documentation.
IF MAILED, SEND DIRECTLY TO ISSUING OFFICE NOTED ABOVE. IF HAND DELIVERED,
DELIVER TO:
Williamsburg Municipal Building
2nd Floor, Public Works & Utilities Department
401 Lafayette Street
Williamsburg, VA 23185
Include the IFB number on the outside of all sealed bids delivered to the City's Public Works & Utilities
Department. Any bid submittal without the IFB number may be deemed non-responsive by the City.
In compliance with this request for proposals and to all the conditions imposed therein, the undersigned
offers and agrees to furnish the services in accordance with their proposal as submitted.
Name and Address of Firm:
Date: ________________________________________
__________________________________________ By: ________________________________________
__________________________________________ (Signature In Ink)
_______________________ Zip Code: __________ Name: _______________________________________
FEI/FIN NO. ________________________________ (Please Print)
Telephone Number: (____)_____________________ Title: ______________________________________
E-Mail Address:_____________________________
PRE-BID CONFERENCE: Pre-bid conference will be held October 13, 2026, at 10:00 a.m., local time at
the City Manager's conference room-Large the Municipal Building, 401 Lafayette St., Williamsburg, VA
23185. Bidders may contact Sosina Fisseha sfisseha@williamsburgva.gov or (757) 220-6140 for any
questions.
RETURN THIS PAGE WITH YOUR BID OFFER

IFB Submission Form
City of Williamsburg
FY25 Citywide Street Resurfacing for
the City of Williamsburg
IFB #:08-4101-27
Issue Date: October 05, 2026
Due Date: October 27, 2026 @ 2:00 PM
Local Time
Submitter's Name
Mailing Address
City State Zip Code
Phone Email Address
Website (optional)
Attachment Checklist
You must include the following documentation with your submission.
IFB Cover Page
IFB Submission Form
Bid Form
Bid Bond
Certificate of Debarment
Safety Certification
Non-Collusion Affidavit
This submittal accurately represents my plans, and I/we are fully prepared and capable
of working as described within a time frame that will be agreed upon by myself and the
City of Williamsburg.
Signature Date
Printed Name
- YOU MUST RETURN THIS COMPLETED FORM WITH YOUR SUBMISSION -
1

TABLE OF CONTENTS
IFB SUBMISSION FORM .................................................................................................................. 1 PAGE
IFB COVER DOCUMENT .................................................................................................................. 1 PAGE
TABLE OF CONTENTS ....................................................................................................................... TOC-1
NOTICE OF ADVERTISEMENT ............................................................................................. BID-1 to BID-2
BID FORM ............................................................................................................................... BID-3 to BID-7
BID BOND .............................................................................................................................................. BID-8
CERTIFICATION REGARDING DEBARMENT .................................................................................... BID-9
SAFETY CERTIFICATION FORM ....................................................................................................... BID-10
NON-COLLUSION AFFIDAVIT .......................................................................................... BID 11 to BID-12
AGREEMENT ...................................................................................................................... BID-13 to BID-26
PERFORMANCE BOND ..................................................................................................... BID-27 to BID 28
PAYMENT BOND ............................................................................................................... BID-29 to BID 30
ESCROW AGREEMENT .................................................................................................... BID-31 to BID-33
VDOT SUPPLEMENTAL SPECIFICATIONS (SSs), SPECIAL PROVISIONS
(SPs) AND SPECIAL PROVISION COPIED NOTES (SPCNs) .................................. LACF-2 TO LACF-68
PROJECT SPECIFIC PROVISIONS .................................................................................... PSP-1 to PSP-5
TRAFFIC MANAGEMENT PLAN ........................................................................................ TMP-1 to TMP-2
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FY27 Citywide Street Resurfacing for the City of Williamsburg
IFB 08-4101-27
TOC-1 of 1

I. NOTICE OF ADVERTISEMENT
PROJECT: FY27 Citywide Street Resurfacing for the City of Williamsburg
LOCATION: City of Williamsburg, Virginia
DATE: October 05, 2026
The City of Williamsburg, Virginia will receive sealed Bids for the above titled project at the office of the
Director of Public Works, located at 401 Lafayette Street, Williamsburg, VA 23185 until 2:00 p.m. local
time on October 27, 2026, at which time the Bids will be publicly opened and read aloud. Any Bids
received after the specified time and date will not be considered.
The Work under this Project generally consists of removal of existing pavements by milling, placement
of bituminous concrete pavement, associated pavement markings, concrete entrance, sidewalk,
curbing, detectable warning surfaces, and miscellaneous work, including but not limited to utility
frames and covers adjustments within certain public rights of way; such as Armistead Ave & Port
Anne subdivision and municipal building parking area. This project will be locally administered by
the City of Williamsburg.
Bid Documents may be examined at the offices of the Director of Public Works & Utilities, City of
Williamsburg, located at 401 Lafayette Street, Williamsburg, VA 23185. Bid Documents may be obtained
from the City of Williamsburg website http://www.williamsburgva.gov. Neither the Owner nor any of its
representatives shall be responsible for full or partial sets of Contract Documents, including addenda,
obtained from any other source.
This project shall be constructed in accordance with: the Virginia Department of Transportation
Road and Bridge Specifications, dated 2020 and the Supplement thereto, dated 2022; and Virginia
Department of Transportation Road and Bridge Standards, dated 2016 with revisions issued online as of
the advertisement date for this project; the Virginia Work Area Protection Manual (Version 11), dated
January 2026; the 2022 edition of the MUTCD with Revision Number 1 incorporated, dated December
2025; the Virginia MUTCD (Version 11), dated January 2026; and Supplemental Specifications, Special
Provisions and Special Provision Copied Notes in this contract.
All work shall be completed within ninety (90) calendar days of Notice to Proceed.
Bid Security in the amount of five percent (5 %) of the Bid shall be submitted with each Bid.
A NON-MANDATORY PRE-BID CONFERENCE will be held on October 13, 2026, at 10:00 a.m. Local
Time at the City Manager's conference room-Large on the Second Floor of the City Municipal Building,
401 Lafayette Street, Williamsburg, VA 23185. Written questions related to the project must be submitted
no less than five (5) business days prior to date of opening. Emails are an acceptable form of written
documentation.
Contractor registration in accordance with Title 2.2 Chapter 43, Code of Virginia is required. The Bidder
shall include in its Bid the following notation: "Licensed Virginia Contractor No. ."
Withdrawal of Bids due to error shall be subject to and in accordance with Section 2.2-4330 of the Code of
Virginia and the Contract Documents.
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The Owner reserves the right to reject any and all Bids and to waive any minor non-substantive errors in
the Bid.
The City of Williamsburg does not discriminate in the solicitation or awarding of contracts on the basis of
race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, military status,
or any other basis prohibited by state or federal law.
By: Jack Reed
Director of Public Works & Utilities
City of Williamsburg
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II. BID FORM
Bids to be opened: Time 2:00 PM
October 27, 2026
Contract time limit 90 Days
Performance Bond: 100%
Payment Bond: 100%
Bid Security: 5%
To: City of Williamsburg, Virginia
401 Lafayette Street
Williamsburg, VA 23185
A. BID PROPOSAL
In compliance with the Contract Documents, titled FY27 Citywide Street Resurfacing for the City of
Williamsburg, and all Addenda issued to date all of which are part of this Bid, the undersigned hereby
proposes to furnish all items including materials, supervision, labor, and equipment in strict accordance
with, said Contract Documents, for the base bid and all additive bid sums of:
Base Bid; Armistead Ave & Port Anne subdivision
.
NO. ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE
ASPHALT CONCRETE TY.
1 SM-12.5A CONST TON 4464
(MODIFIED)
ASPHALT CONCRETE TY.
2 TON 106
IM-19.0A CONST
ASPHALT CONCRETE BM-
3 TON 186
25.0
FLEXIBLE PAVE.PLANING
4 SY 10,200
0"-2"
FLEXIBLE PAVE. PLANING
5 SY 970
ABOVE 4"
TYPE B CLASS I PVMT LINE
9 LF 75
MRKG 24" (WHITE)
TYPE B CLASS I PVMT LINE
10 LF 420
MRKG 4" (YELLOW)
TOTAL BASE BID
(IN WORDS)
($ ______)
(IN FIGURES)
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Additive Bid #1; Municipal Building parking entrance on the Armistead Avenue Side to New Island in the
parking area approximately 100 ft from Entrance.
NO. ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE
ASPHALT CONCRETE TY. SM-
11 TON 67
12.5A CONST (Modified)
FLEXIBLE PAVE.PLANING 0"-
12 SY 630
2"
REMOVE COMB. CURB AND
13 LF 45
GUTTER
REMOVE SIDEWALK AND
14 SY 32
ENTRANCE
COMB. CURB & GUTTER, RAD.
15 LF 40
CG-6
16 CURB, STD. CG-2 LF 100
HYDR. CEMENT CONC.
17 SY 10
SIDEWALK 4"
CG-12 DETECTABLE WARNING
18 SY 3
SURFACE
CONCRETE ENTRANCE PAVE.
19 SY 80
7" (CG-11)
TYPE B CLASS I PVMT LINE
20 LF 260
MRKG 4" (WHITE)
DI-PRECAST TOP VARIOUS
21 TYPES CONST (DI-Precast Top- EA 2
T-DI-2)
TOTAL ADDITIVE BID #1
(IN WORDS)
($ )
(IN FIGURES)
TOTAL BID (BASE BID+ADDITIVE BID # 1)
(IN WORDS)
($ )
(IN FIGURES)
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Bidder acknowledges that estimated quantities are not guaranteed and are solely for the purpose of
comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities
provided, determined as provided in the Contract Documents. The prices quoted shall include without
exception all materials, supervision, labor, equipment, appliances, clean-up, incidental items,
applicable sales, use and other taxes, insurance, building permit or fees, and the Contractor's labor,
overhead, profit, mobilization and other mark-ups, and in full accordance with the Contract Documents.
Include allowance for waste where appropriate. The unit prices shall be maintained throughout the
Contract Time.
B. ADDENDA
The undersigned acknowledges receipt of the following addenda:
Addendum No. Dated: .
Addendum No. Dated: .
Addendum No. Dated: .
C. It is expressly agreed by us that the City of Williamsburg shall have the right to reject any and all
Bids and to waive any minor non-substantive errors in the Bid. I/We shall submit prices on both
the Base Bid, Additive Bid #1. Failure on our part to submit prices on the bid items for any of
the Sections will be cause for the City to declare our bid non-responsive, us as not responsible,
or both, and therefore reject said bid. The award of the contract shall be made to the lowest
responsive and responsible Bidder of the Base Bid and Additive Bid #1, if the bid amount does
not exceed the available funding for the work. If the lowest responsive and responsible
Base Bid and Additive Bid total more than available funding, the City will reevaluate all
submitted bids based on the lowest responsive and responsible Base Bid and Additive Bid
#1. If the lowest responsive and responsible Base Bid and Additive Bid #1 total more than
available funding after the second evaluation, the city will again reevaluate all submitted
bids based on the Base Bid only.
D. Attached is a bond conforming to the requirements of the current Road and Bridge Specifications, it
being understood that such bond is to be forfeited as liquidated damages if, upon acceptance of the
terms of this proposal, I/we fail to execute the contract and furnish bond as provided in the current
Road and Bridge Specifications.
E. I/we declare that no other person, firm, or corporation is interested in this proposal.
F. I/we have carefully examined the special provisions, job specifications, current Road and Bridge
Specifications, and all other documents pertaining thereto and thoroughly understand the contents
thereof.
G. I/we understand that the plans, provisions, and current Road and Bridge Specifications are a part of this
proposal; that all of the quantities shown herewith are a part of this proposal; that all the quantities
shown herewith are approximate only.
H. I/we have examined the location of the proposed work and source of supply of materials.
I. I/we agree to bind myself/ourselves upon award of the City of Williamsburg under this proposal to a
contract with necessary surety bond to start work within 15 days of notification of the contract execution
or as excepted by other contract language permitted by project specifications, and to complete all work
in accordance with the plans, job specifications and current Road and Bridge Specifications within the
time limit set forth in the contract.
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J. [This applies to projects over $200,000 unless otherwise indicated]. I/We elect to utilize the Escrow
Account Procedure described in the provision of this bid if determined to be the successful low Bidder.
(write "Yes" or "No")
Bid total does not qualify for escrow account option
K. CONTRACTOR'S REGISTRATION
Registered Virginia Contractor Class and No.____________________________
(NOTE: FAILURE TO INCLUDE CONTRACTOR'S REGISTRATION NUMBER
IS GROUNDS FOR REJECTION OF THE BID.)
L. SIGNATURE
Contractor________________________________ Signed
Date_____________________________________ Title
NOTE: If Bidder is a corporation, write state of incorporation under signature.
VENDOR#/FIN#
MAILING ADDRESS AND TELEPHONE NUMBER OF BIDDER:
( ) [Telephone]
IF CORPORATION, PROVIDE NAME AND MAILING ADDRESS AS REQUIRED BELOW.
PRESIDENT SECRETARY TREASURER
IF PARTNERSHIP, PROPRIETORSHIP, LIMITED LIABILITY COMPANY OR OTHER FIRM,
PROVIDE NAME AND MAILING ADDRESS OF EACH PARTNER, PROPRIETOR, OR MEMBER
OF FIRM.
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