Request for Qualifications (RFQ) Regional Freight Study

Location:	Connecticut
Posted:	Jun 5, 2026
Due:	Jul 15, 2026
Agency:	Western Connecticut Council of Governments
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Publication URL:	To access bid details, please log in.

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WESTERN CONNECTICUT COUNCIL OF GOVERNMENTS (WESTCOG)

REQUEST FOR QUALIFICATIONS, PROPOSALS, OR OTHER PROCUREMENT METHOD

STANDARD PROCUREMENT FRONTISPIECE (NON-EDITABLE) 2026-06-01 #01

I. STRUCTURE AND AUTHORITY

1. INTRODUCTION AND STRUCTURE OF THIS SOLICITATION

The Western Connecticut Council of Governments (“WestCOG”) issues solicitations to

identify and procure qualified consultants, firms, or teams to perform professional

services.

This solicitation may take the form of a Request for Qualifications (RFQ), Request for

Proposals (RFP), Sole Source, or other procurement method, as specified in Part 2 –

Procurement Form.

This solicitation is organized into the following components:

• Part 1 – Standard Frontispiece (this document):

Establishes the standard terms, conditions, and procedures governing all WestCOG

procurements. This section is non-editable and applies uniformly to all solicitations.

• Part 2 – Procurement Form (Project-Specific):

Contains all project-specific information, including scope of work, schedule,

deadlines, submission requirements, evaluation criteria, procurement method, cost

proposal requirements, funding sources, and designated contact information.

• Part 3 – Attachments:

Contains standard contractual, federal, state, and other required provisions

incorporated by reference.

All project-specific requirements, including scope of work, deadlines, evaluation

criteria, procurement method, and cost proposal requirements, are defined

exclusively in Part 2 – Procurement Form.

2. ABOUT WESTCOG

WestCOG is one of nine regional Councils of Governments established pursuant to

Connecticut General Statutes §4-124i et seq. WestCOG serves the Western Connecticut

Planning Region and is governed by the Chief Elected Officials of its member

municipalities.

Additional information is available at: https://westcog.org

3. PROCUREMENT AUTHORITY AND COMPLIANCE

All procurements conducted by WestCOG are subject to applicable federal, state, and

local laws and regulations.

Where a project is funded in whole or in part by federal or state sources, the requirements

associated with that funding shall apply.

The applicable funding source(s) for each procurement are identified in Part 2 –

Procurement Form, and all associated requirements are incorporated by reference

through Part 3 – Attachments, and are binding on the procurement and any resulting

contract.

4. INCORPORATION OF ATTACHMENTS

This solicitation incorporates by reference all attachments provided, which may include

but are not limited to:

• Standard Agreement (Contract)

• Federal Requirements

• State Requirements

• Insurance Requirements

• Other applicable provisions

These attachments are binding and shall apply to any resulting contract.

5. ORDER OF PRECEDENCE

In the event of any conflict or inconsistency among documents, the following order of

precedence shall apply:

1. Applicable federal requirements

2. Applicable state requirements

3. WestCOG Standard Agreement (Contract)

4. Part 2 – RFP or RFQ Form (project-specific provisions)

5. Part 1 – Standard Frontispiece

6. PROCUREMENT METHOD

The method of procurement for each solicitation, including whether qualifications-based

selection (QBS) or another method is used, shall be specified in Part 2 – Procurement

Form.

Part 2 shall also specify whether cost or fee proposals are required, and if so, the format

and requirements for such submissions.

II. COMMUNICATIONS AND PROCUREMENT PROCESS

7. COMMUNICATIONS

All communications regarding this solicitation must be directed only to the designated

contact identified in Part 2 – Procurement Form.

No other communications with WestCOG staff, officials, or representatives regarding this

solicitation are permitted during the solicitation period.

Failure to comply with this requirement may result in disqualification.

8. PRE-SUBMISSION INFORMATIONAL MEETINGS

WestCOG may conduct a pre-submission informational meeting or conference for

prospective proposers.

If such a meeting is offered, the date, time, format, and participation details will be

provided in Part 2 – Procurement Form.

Attendance may be optional or required, as specified in Part 2.

9. QUESTIONS AND CLARIFICATIONS

WestCOG may, at its discretion, accept questions regarding this solicitation in advance of

the submission deadline.

If questions are accepted, the deadline for submission of questions, method of

submission, and any other applicable instructions will be specified in Part 2 –

Procurement Form.

If responses to questions are provided, they may be issued in writing and made available at

the WestCOG procurement website:

https://westcog.org/procurements/

WestCOG reserves the right, but is not obligated, to respond to any questions submitted.

WestCOG will not provide interpretive guidance outside of any process identified in Part 2.

10. ADDENDA AND PROCUREMENT WEBSITE

WestCOG maintains a centralized procurement website for all solicitations, updates,

addenda, and related information:

https://westcog.org/procurements/

WestCOG reserves the right to modify this solicitation at any time through written addenda

posted on this website.

It is the responsibility of all prospective proposers to monitor this website for this

solicitation and any updates or addenda. WestCOG is not responsible for notifying

individual parties of updates.

11. SCHEDULE

WestCOG reserves the right to modify the procurement schedule at its sole discretion.

All dates provided in Part 2 – Procurement Form are subject to change.

III. SUBMISSION OF RESPONSES

12. SUBMISSION REQUIREMENTS

Responses shall be submitted electronically in PDF format.

Submissions shall be transmitted by email to the designated contact identified in Part 2 –

Procurement Form. Submissions must be provided as a single file attachment or, if

necessary due to file size, via a download link included in the email.

The submission deadline is specified in Part 2 – Procurement Form.

Submissions must be received by WestCOG no later than the stated deadline. Late

submissions may be rejected at WestCOG’s discretion.

Proposers are responsible for ensuring successful delivery of their submission. WestCOG

is not responsible for transmission errors, file size limitations, failed deliveries, or

incomplete submissions.

WestCOG does not provide confirmation of receipt beyond standard email delivery

mechanisms.

13. WITHDRAWAL OR MODIFICATION OF RESPONSES

Proposers may withdraw or modify their submissions at any time prior to the submission

deadline identified in Part 2 – Procurement Form.

After the submission deadline, responses may not be withdrawn or modified except at

WestCOG’s discretion.

14. RESPONSIVENESS OF SUBMISSIONS

Responses must comply with all requirements set forth in Part 2 – Procurement Form.

WestCOG reserves the right to determine whether a submission is complete and

responsive. Non-responsive submissions may be rejected.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.