Routing, Payroll & GPS Operating System

Location:	North Carolina
Posted:	Nov 14, 2025
Due:	Nov 24, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	200-JCPSBG-11242025-CR
Publication URL:	To access bid details, please log in.

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Johnston County Public Schools

Purchasing Department

2320 US HWY 70 Business East

Smithfield, NC 27577

Routing, Payroll & GPS

Operating System for State Fleet

For a 5-Year Term

Request for Proposal

RFP No. 200-JCPSBG-11242025-CR

(11-14-25)

RFP No. 200-JCPSBG-11242025-CR

Important Dates and Information

●Request for Proposals Published: November 14, 2025

● Questions Due: by November 18, 2025 to purchasing@johnston.k12.nc.us

● Questions Answered by 10:00am on November 19, 2025

● Proposals Due: by 10:00am November 24, 2025

● Public Bid Opening: All Sealed bids will be publicly opened on November 24, 2025 at 10:00am

at JCPS Simpson Building, 2320 US HWY 70 Business East, Smithfield, NC 27577

● Award Notice shared via email

*Historically Underutilized Businesses are encouraged to bid

BIDDER’S LIST

Johnston County Public Schools desires to provide opportunities to responsible suppliers to do

business with the school system. This list is used to develop a mailing list for distribution of

specifications, invitations to bid, and notice of other competitive purchasing processes. If you

wish to be added to JCPS Bidder’s list please fill out the form linked here and submit it to

purchasing@johnston.k12.nc.us

RFP No. 200-JCPSBG-11242025-CR

Request for Proposal / Bid Instructions

Routing, Payroll & GPS for State Fleet for Johnston County Public Schools

Bid Package Evaluation Criteria

Bid Packages will be evaluated on the ability to meet requirements of this Request for

Proposals (RFP). Qualified proposals will be evaluated according to RFP pricing (25%),

experience and professional reputation (10%), customer support and responsiveness (20%),

functional and technical requirements (25%), system integration/customization capabilities

(10%) and system reliability and effectiveness (10%).

Submittal Requirements

If a vendor would like to be considered for providing Routing, Payroll & GPS for State Fleet

Operating Systems for JCPS, please submit one (1) hard copy and one (1) digital copy in a USB

drive of your Bid Package in a sealed envelope to:

Johnston County Public Schools

Purchasing Department

RFP No. 200-JCPSBG-11242025-CR

Simpson’s Building

2320 US HWY 70 Business East

Smithfield, NC 27577

Each vendor is solely responsible for the timely delivery of their Bid Package. All Bid Packages

must be SEALED and received by 10:00am on November 24, 2025 at the JCPS Simpson’s

Building located at 2320 US HWY 70 Business East Smithfield, NC 27577, RFP No.

200-JCPSBG-11242025-CR Vendors accept all risks of late delivery of bid packages regardless

of fault.

NOTE: RFP No. 200-JCPSBG-11242025-CR and Vendor name must be present and visible

and clearly labeled on the outer shipping package/container/envelope otherwise the bid

will be rejected. Refer to mailing instructions.

Bids submitted via facsimile (FAX), telephone, open, see through and/or electronic means

including but not limited to email, WILL NOT BE ACCEPTED in response to this Request for

Proposals. Late Bids will not be accepted.

*** USPS mail is automatically routed to our PO Box which creates issues for large

packages, please do NOT use this method to send proposals.***

RFP No. 200-JCPSBG-11242025-CR

I. PURPOSE

Johnston County Public Schools (JCPS) is seeking bids from vendors who can deliver a

comprehensive technology solution for a term of five years. The vendor must provide or

arrange to provide all materials, equipment including servers, software, licenses,

warranties, installation, technical support and training necessary.

Improve communications and information. – Technology and services that meet all

of the following requirements:

1. Improve overall communications and reporting on school buses.

2. Enable employee time tracking.

3. Enable student ridership tracking.

4. Enable global positioning system (GPS) tracking of school buses.

5. Enable turn-by-turn navigation along bus routes.

6. Optimize time, expenditure, and safety of bus routes.

7. Provide pre- and post-trip vehicle inspections that may be transmitted to the

Department of Public Instruction on a regular basis.

8. Communicate ridership information to the student information management

system.

9. Permit parents or legal guardians to access applicable information.

II. STATEMENT OF NEEDS

The successful vendor is required to perform and fulfill all the undertakings, covenants,

terms, conditions, and agreements of this RFP document and any negotiated contract(s).

Specifications contained herein and in the successful response will become contractual

obligations, if an award ensues. Failure of the vendor to fully perform these obligations

may result in cancellation of the award and contract. JCPS will look to the vendor and

their identified personnel to coordinate and deliver the services described in this RFP.

The awarded vendor shall be fully responsible for the successful delivery,

implementation, continued support and all things and services necessary for the

complete project.

Vendors shall include a detailed and separate cost analysis for each component

to include but not be limited to hardware, software, delivery, installation,

setup, implementation, training, licenses, annual maintenance agreements and

taxes.

III. LETTER OF INTENT

The Letter of Interest must identify a contact person for questions during the bidding process and

RFP No. 200-JCPSBG-11242025-CR

provide contact information including telephone number, fax, email and postal address.

IV. SCOPE OF WORK

The vendor shall plan for work to be done as necessary to accommodate the school

district’s class and transportation schedules. All vendor employees are required to have

visible identification badges at all times while on school system property. Vendor shall

be responsible for ensuring no employee comes onto school system property who has

been convicted of a felony, who appears on any sex offender registry, or who has been

convicted of a misdemeanor involving harm to children. The vendor shall maintain

worker’s compensation insurance for its employees and general liability insurance with

at least $1,000,000 in coverage.

V. ROUTING REQUIREMENTS

1. System must be able to integrate with Infinite Campus or the current student

information system.

2. All student data will be retrieved from the district's student information system.

Riders received from some program offices may not be received in an electronic

format; therefore, the system must accept both electronic and manual updates of

student information.

3. The vendor must provide documentation describing the software procedures for

loading student updates in the program from an electronic file.

4. Ability to import student data for all student enrollment as a schedulable,

automated process.

5. Ability to upload transportation data back to the student information system

instantly. API (Application Programming Interface) needs to be approved by

NCDPI for student information system integration.

6. Ability to develop custom reports that meet the criteria for NCDPI.

7. Batch address matching should provide the user with the ability to select an

alternative when address matching or errors are encountered

8. The system should have the ability to identify or flag maintenance on system or

routing service and provide a report based on the following:

a. Unmatched students addresses

b. Non-routed students

c. Students at stop no bus

d. Students with no stop and no bus

e. Students with special service requirements

f. Identify new students

g. Identify students address changes

h. Identify students who have been removed from buses

i. Identify students who have been deleted from the system

j. Non-routed students

k. Buses with routes over the rated capacity

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	200-JCPSBG-11242025-CR
Project Title:	Routing, Payroll & GPS Operating System
Description:	REBID Johnston County Public Schools (JCPS) is seeking bids from vendors who can deliver a comprehensive technology solution for a term of five years. The vendor must provide or arrange to provide all materials, equipment including servers, software, licenses, warranties, installation, technical support and training necessary.
Opening Date:	11/24/2025 10:00 AM
Posted Date:	11/15/2025
Status:	Open
Department:	JOHNSTON COUNTY BOARD OF EDUCATION


Solicitation Number * 200-JCPSBG-11242025-CR	Department JOHNSTON COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2025-11-24T10:00:00.0000000	Posted Date * 2025-11-14T18:29:38.0000000Z	Commodity Code Information and communication broadcasting Service
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Lauren Seese
Description REBID Johnston County Public Schools (JCPS) is seeking bids from vendors who can deliver a comprehensive technology solution for a term of five years. The vendor must provide or arrange to provide all materials, equipment including servers, software, licenses, warranties, installation, technical support and training necessary.

Attachments 200-JCPSBG-11242025-CR.pdf (642.72 KB)