Monroe County Fleet Graphic Branding and Installation RFP - 2026
| Location: | Michigan |
|---|---|
| Posted: | Mar 19, 2026 |
| Due: | Apr 9, 2026 |
| Agency: | Monroe County |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
Attachment Preview
COUNTY OF MONROE
MICHIGAN
REQUEST FOR PROPOSAL
Fleet Graphic Branding and Installation
REQUEST FOR PROPOSAL ISSUED:
Thursday, March 19, 2026
PROPOSAL DEADLINE:
4:00 PM EST, Thursday, April 9, 2026
Monroe County Finance Office
125 East Second Street
Monroe, MI 48161
MONROE COUNTY
FINANCE DEPARTMENT
125 East Second Street, Monroe, Michigan 48161-2197
Telephone: (734) 240-7250 Fax (734) 240-7266
March 19, 2026
Dear Contractor:
The County of Monroe is accepting proposals to provide fleet graphic branding and installation
services for the Monroe County Sheriff’s Office. Interested and qualified contractors should review
the requirements outlined within this Request for Proposal.
Contractors shall submit proposals in accordance with the included Proposal Requirements, and
attach any other required documentation as specified in this Request for Proposal. The final date to
submit proposals is Thursday, April 9, 2026 at 4:00 PM EST. Proposals may be submitted using either
of the following methods:
1. Hard Paper Copy: Submit proposals by U.S. mail, courier service or personal delivery to
Monroe County Finance Department, 2nd Floor, 125 East Second Street, Monroe, Michigan
48161-2197. Proposals must be delivered in sealed envelopes and clearly marked “Sealed
Proposal for Fleet Graphic Branding RFP” so that no error in opening may occur.
2. Email: Submit proposals via email as a separate Microsoft Word or PDF document attachment
to rfp@monroemi.org. Indicate in the email subject line “Sealed Proposal for Fleet Graphic
Branding RFP” so that no error in opening may occur.
The County of Monroe reserves the right to accept or reject any and all proposals, to waive any
irregularities, and to make an award that it has determined to be in the best interest of the County.
Sincerely,
Andrew Kish
Operations Coordinator
COUNTY OF MONROE
FLEET GRAPHIC BRANDING AND INSTALLATION RFP
1. Project Overview
The County of Monroe (“County”) is soliciting proposals from qualified contractors to
provide high-quality vinyl graphics, design layout, and installation services for the Monroe
County Sheriff’s Office fleet of law enforcement vehicles.
The successful bidder shall be responsible for applying consistent, durable, and highly visible
markings across a diverse fleet ranging from standard patrol SUVs to marine and off-road
units and specialty vehicles.
2. General Specifications
A. The specifications listed in this Request for Proposal (“RFP”) are intended to serve as
general guidelines, unless otherwise noted, to be followed by contractors in preparing
a proposal and during the ensuing project. These specifications are intended to list the
major tasks to be completed and the Selected Contractor (“Contractor”) shall be
responsible for completing all other tasks required to achieve a first-class project, even
if each specific task is not listed herein.
B. All work schedules and activities shall be coordinated with County staff and completed
in a fashion that minimizes the time of disruption to the County’s normal operations.
C. In all circumstances, the work shall be of first-class quality and performed by qualified
personnel who are skilled in the respective trade and knowledgeable about the products
and equipment being used.
D. Care shall be taken to ensure no damage is caused to County property and any adjoining
property.
3. Scope of Work
The Contractor shall provide all labor, materials, and equipment necessary to perform the
following:
A. Design and Proofing: Adapt existing agency branding to fit various vehicle body
styles while maintaining a uniform standard, utilizing only approved logos and
markings provided by the Monroe County Sheriff’s Office.
B. Material Specifications: Use premium, automotive-grade reflective and non-
reflective vinyl (e.g., 3M™ 5100R Scotchlite™ film [FDC Series] 064Gold or
equivalent) capable of withstanding Michigan’s extreme weather, road salt, and UV
exposure.
RFP Page 1
C. Installation: Professional on-site or off-site application with seamless finishes,
ensuring no damage to vehicle paint or surface.
D. Removal: Occasional removal of old graphics from decommissioned units without
ghosting or adhesive residue.
4. Vehicle Inventory Categories
Proposals must include pricing tiers or line items for the following vehicle types:
CATEGORY
Standard Patrol
Trucks/Work Units
Specialty/Marine
Recreational (ORV)
Command/Special
TYPICAL MODELS
Ford Explorer, Chevy
Tahoe, Dodge Charger,
transport vans.
Ford/Chevy pickup
trucks of various models
Patrol Boats, Jet Skis
Side-by-sides (UTVs)
SWAT, Dive, Incident
Command Vehicle
SPECIAL REQUIREMENTS
High-visibility reflective markings
following uniform standard
Application on pickup trucks
Marine-grade, salt-water
resistant vinyl
Durable laminate for
off-road brush/abrasion
Large-scale graphic application
5. Technical Requirements
A. Reflectivity: All primary markings must meet or exceed local safety visibility
standards for emergency vehicles.
B. Warranty: Provide a minimum of a 5-year manufacturer warranty against peeling,
cracking, and fading; and a Minimum of a 2-year warranty on installation
workmanship.
C. Turnaround: Complete work on each vehicle within two (2) business days of delivery
to minimize fleet downtime.
6. Proposals and Contract Award
A. Contractors shall submit proposals and bid pricing to the County as described in the
Proposal Requirements included with this RFP. Proposals shall take into consideration
all such conditions as may affect the work under this contract. The submittal of a
proposal automatically implies that the contractor is completely familiar with the
location, scope, and nature of the work and of the equipment, materials, and labor
required to complete the project.
RFP Page 2
B. The County may, in its discretion, award a contract to complete all components or a
selection of the components of the work listed within this RFP.
C. The County may visit and review contractors’ facilities and equipment prior to award
of contract. Contractors shall be prepared to facilitate such visits and note additional
visits may be conducted during the term of any subsequent contract.
7. Receiving Office
Contractors shall submit proposals in accordance with the included Proposal Requirements,
and attach any other required documentation as specified in this Request for Proposal. The
final date to submit proposals is Thursday, April 9, 2026 at 4:00 PM EST. Proposals may be
submitted using either of the following methods:
A. Hard Paper Copy: Submit proposals by U.S. mail, courier service or personal delivery
to Monroe County Finance Department, 2nd Floor, 125 East Second Street, Monroe,
Michigan 48161-2197. Proposals must be delivered in sealed envelopes and clearly
marked “Sealed Proposal for Fleet Graphic Branding RFP” so that no error in opening
may occur.
B. Email: Submit proposals via email as a separate Microsoft Word or PDF document
attachment to rfp@monroemi.org. Indicate in the email subject line “Sealed Proposal
for Fleet Graphic Branding RFP” so that no error in opening may occur.
8. Economy of Preparation
Proposals should be prepared simply and economically, providing straight-forward, concise
descriptions of the contractor’s capabilities to perform the work. All pricing and requested
information shall be included in the proposal and outlined in narrative text explaining the
services to be performed; equipment and/or materials to be provided; cost of the services,
equipment, and/or materials; and the tentative schedule for work to be completed (if
applicable).
9. Addenda and Supplements to RFP
In the event of changes to the RFP, contractors will be notified in writing. Questions
concerning the project specifications and requirements, proposal submittal, or award and
administration of the contract should be directed simultaneously to the individuals listed
below:
Andrew Kish
Operations Coordinator
County of Monroe
125 East Second Street
Monroe, Michigan 48161
Telephone: 734-240-7268
Email: andrew_kish@monroemi.org
RFP Page 3
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.