Cary Convenience Center Relocation

Location:	North Carolina
Posted:	Nov 14, 2025
Due:	Dec 1, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	354-TM26-11
Publication URL:	To access bid details, please log in.

Solicitation Number:	354-TM26-11
Project Title:	Cary Convenience Center Relocation
Description:	Cary is soliciting proposals from engineering and architectural firms for design, bidding, and construction administration services related to proposed Dixon Avenue Convenience Center Site Relocation.
Opening Date:	12/1/2025 12:00 PM
Posted Date:	11/15/2025
Status:	Open
Department:	TOWN OF CARY


Solicitation Number * 354-TM26-11	Department TOWN OF CARY	Status Reason Open
Opening Date 2025-12-01T12:00:00.0000000	Posted Date * 2025-11-14T16:33:02.0000000Z	Commodity Code Professional engineering services
Mandatory Conference/Site Visit — —	Special Instructions Questions due November 19, 2025 @ 3 PM ET	Solicitation Type * Select RFP IFB RFI
Owner Teri Peralta
Description Cary is soliciting proposals from engineering and architectural firms for design, bidding, and construction administration services related to proposed Dixon Avenue Convenience Center Site Relocation.

Attachments 354-TM26-11 RFQ Cary Convenience Center Relocation.pdf (609.00 KB)

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REQUEST FOR QUALIFICATIONS

RFQ # 354-TM26-11

Project Title: Cary Convenience Center Relocation

Issue Date: November 14, 2025

Due Date: December 1, 2025, at 12:00 PM ET (Noon)

Issuing Department: Town Manager’s Office

Direct all inquiries concerning this RFQ to:

Jan Patterson

Sr. Project Manager

Email: Jan.Patterson@carync.gov

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Table of Contents

1 INTRODUCTION............................................................................................................................. 2

1.1 Purpose ...................................................................................................................................................... 2

1.2 Background...............................................................................................................................................2

1.3 RFQ Timeline...........................................................................................................................................2

1.4 Questions...................................................................................................................................................2

1.5 Submittal Requirements and Contact Information ................................................................3

1.6 Rights to Submitted Material............................................................................................................3

1.7 Communications ....................................................................................................................................4

1.8 Lobbying.....................................................................................................................................................4

1.9 Gifts and Favors ..................................................................................................................................... 4

1.10Proposer Expenses ..............................................................................................................................4

1.11 Proposer Acceptance .......................................................................................................................... 4

2 QUALIFICATIONS PACKAGE .................................................................................................. 5

2.1 Request for Qualifications Required Document Format ....................................................5

2.2 Hourly Rates ............................................................................................................................................ 5

2.3 Qualifications Package Documents..............................................................................................6

3 PROPOSAL EVALUATION ........................................................................................................ 7

3.1 Evaluation Criteria.................................................................................................................................7

3.2 Final Selection.........................................................................................................................................7

3.3 Notice to Proposers..............................................................................................................................7

4 SCOPE OF SERVICES ................................................................................................................ 8

4.1 Pre-design ................................................................................................................................................. 8

4.2 Preliminary Design Report ................................................................................................................8

4.3 Final Design..............................................................................................................................................9

4.4 Bidding ........................................................................................................................................................9

4.5 Construction .......................................................................................................................................... 10

4.6 Close-out................................................................................................................................................. 11

5 EXECUTION OF PROPOSAL..................................................................................................12

APPENDIX I ............................................................................................................................................. 13

APPENDIX II............................................................................................................................................ 15

SAMPLE CONTRACT.......................................................................................................................... 16

v.04.15.24

1 INTRODUCTION

1.1 Purpose

Cary is seeking one or more qualified firm(s) with which to contract for the following

services:

Cary is soliciting proposals from engineering and architectural firms (Professional) for

design, bidding, and construction administration services related to proposed Dixon

Avenue Convenience Center (Convenience Center) Site Relocation.

A detailed scope of services is provided in Section 4 of this solicitation.

Information related to this solicitation, including any addenda, will be posted to the North

Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/solicitations/.

1.2 Background

The existing Dixon Avenue Convenience Center provides collection services for

residential solid waste, bulk waste, comingled recycling, scrap metal, electronic waste,

food waste, and yard waste. All services except yard waste are on the North Carolina

Railroad right-of-way and require relocation by December 31, 2026.

It is anticipated the yard waste will remain in the same location but require relocation of

the ingress and egress for residential and commercial vehicles. The other solid waste

services will require complete relocation to a new area on the Dixon site or to an

alternative site. The existing Convenience Center will remain in service providing

continued uninterrupted service to the public until December 31, 2026. The goal is to have

the relocated Convenience Center in operation by that time.

1.3 RFQ Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The Town of Cary reserves the right to modify and/or adjust this schedule to meet the

needs of the project. All times shown are Eastern Time (ET):

RFQ Process

RFQ Advertisement Date

Deadline for written questions

Town Response to Questions (anticipated)

Submittal Due Date and Time

Evaluation Meeting (anticipated)

Selection Announcement (tentative)

Date and time

November 14, 2025

November 19, 2025, at 3:00 PM

November 20, 2025

December 1, 2025, at 12:00 PM (noon)

December 1, 2025

December 2, 2025

1.4 Questions

Requests for clarification and questions to this RFQ must be received by the Town not

later than the date shown above in Section 1.3, entitled “RFQ Timeline”, for the submittal

of written inquires. The Town will not entertain any further questions after the due date.

All questions related to this solicitation must be submitted in writing via email to Jan

Patterson, Sr. Project Manager, at Jan.Patterson@carync.gov.

Indicate “RFQ #354-TM26-11 – Questions” in the subject of the email. Questions

submitted via telephone will not be answered.

The Town shall issue addenda reflecting questions and answers to this RFQ, if any, which

shall be posted to the NC eVP website. No information, instruction or advice provided

orally or informally by any Town personnel, whether made in response to a question or

otherwise in connection with this RFQ, shall be considered authoritative or binding.

Respondents shall be entitled to rely only on written material contained in an Addendum

to this RFQ.

It is important that all Respondents submitting to this RFQ periodically check the

NC eVP website for any Addenda. It is the Respondent’s responsibility to ensure

that all addenda have been reviewed and, if required, signed and returned.

1.5 Submittal Requirements and Contact Information

Electronic responses ONLY will be accepted through the NC eVP website. Interested

parties must be logged in to submit proposals electronically. Registration information is

available at NC Electronic Vendor Portal (eVP). Proposals must be clearly marked with

name of the submitting company, the RFQ number and RFQ title (Your Company Name

#354-TM26-11 RFQ Name).

Proposers must submit one (1) electronic version, submitted as a viewable and printable

Adobe Portable Document File (PDF), on or before the submittal due date and time

provided in Section 1.3. Submissions that do not comply with the stated submission

method will be deemed non-responsive.

Cary reserves the right to reject any or all proposals for any reason and to waive any

informality it deems in its best interest. Any requirements in the RFQ that cannot be met

must be indicated in the proposal. Proposers must respond to the entire Request for

Qualifications (RFQ). An incomplete proposal may be eliminated from consideration

at the discretion of Cary.

It is the responsibility of the Firm to ensure that their response arrives at the designated

location specified in this Section by the due date and time specified in Section 1.3 RFQ

Timeline.

1.6 Rights to Submitted Material

All proposals and supporting materials, as well as correspondence relating to this RFQ,

shall become the property of the Town. The content of all submittals will be held

confidential until the selection of the firm is made. Proposals will be reviewed by the

Evaluation Team, as well as other Town staff and members of the general public who

submit public record requests. Any proprietary data must be clearly marked. In submitting

a Proposal, each Prospective Proposer agrees that the Town may reveal any trade secret

materials contained in such response to all Town staff and Town officials involved in the

selection process and to any outside consultant or other third party who serves on the

Evaluation Team or who is hired by the Town to assist in the selection process. Proposals

marked entirely as “confidential”, “proprietary”, or “trade secret” will be considered non-

responsive and will be removed from the evaluation process.

1.7 Communications

All communications of any nature regarding this RFQ with any Town staff, elected Town

officials, evaluation committee members are strictly forbidden from the time the

solicitation is publicly posted until award. Questions must be submitted in writing to the

individual designated in Section 1.5 prior to the deadline provided in Section 1.3.

Violation of this provision may result in the Firm’s proposal being removed from

consideration.

1.8 Lobbying

By responding to this solicitation, the Firm certifies that it has not and will not pay any

person or firm to influence or attempt to influence an officer or employee of the Town or

the State of North Carolina, or any elected official in connection with obtaining a contract

as a result of this RFQ.

1.9 Gifts and Favors

Contractor shall become aware of and comply with laws related to gifts and favors,

conflicts of interest and the like, including N.C.G.S. §14-234, N.C.G.S. §133-1, and

N.C.G.S. §133-32

1.10 Proposer Expenses

The Town of Cary will not be responsible for any expenses incurred by any Firm in the

development of a response to this Request for Qualifications or any other activities

associated with this procurement including but not limited to any onsite (or otherwise)

interviews and/or presentations, and/or supplemental information provided, submitted, or

given to Town of Cary and/or its representatives. Further, the Town of Cary shall reserve

the right to cancel the work described herein prior to issuance and acceptance of any

contractual agreement/purchase order by the recommended Firm even if the awarding

authority for each entity has formally accepted a recommendation.

1.11 Proposer Acceptance

Submission of any proposal indicates a Proposer’s acceptance of the conditions

contained in this RFQ. The Town of Cary has the sole discretion and reserves the right

to cancel this RFQ, and to reject any and all proposals, to waive any and all informalities

and/or irregularities, if it is deemed to be in the Town’s best interests to do so. The Town

of Cary reserves the right to accept or reject any or all of the items in the proposal, and

to award the contract in whole or in part and/or negotiate any or all items with individual

Firms if it is deemed in the Town of Cary’s best interest. Moreover, the Town of Cary

reserves the right to make no selection if proposals are deemed not in the best interest

of the Town of Cary.

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Cary Convenience Center Relocation

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