Landscape Mulch Services

Location:	North Carolina
Posted:	Nov 14, 2025
Due:	Dec 2, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	251-26-069
Publication URL:	To access bid details, please log in.

Solicitation Number:	251-26-069
Project Title:	Landscape Mulch Services
Description:	The Wake County Public School System is seeking to secure a contract, or contracts, for the provision of Mulch Delivery and Installation Services “as needed” basis if and when ordered by WCPSS during the contract period.
Opening Date:	12/2/2025 1:00 PM
Posted Date:	11/14/2025
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-26-069	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2025-12-02T13:00:00.0000000	Posted Date * 2025-11-14T12:29:00.0000000Z	Commodity Code Landscape architecture materials
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Clarence Rogers
Description The Wake County Public School System is seeking to secure a contract, or contracts, for the provision of Mulch Delivery and Installation Services “as needed” basis if and when ordered by WCPSS during the contract period.

Attachments 251-26-069 - RFP Landscape Mulch Delivery Services.pdf (506.86 KB)

Attachment Preview

Memorandum from Purchasing Department

Letter of Instruction

To: Prospective Parties

Thank you for your interest in the Wake County Public School System (WCPSS). Please review the following instructions

prior to submitting your proposal.

• All submittals must be organized and indexed according to the order of the required subject matter. The

information contained in your submittal should be indexed and easily accessed by WCPSS. WCPSS is not required

to seek clarification on any proposal that does not meet these minimum requirements.

• Prior to submitting and executing the proposal, please make sure you read and understand the terms and

conditions referenced. All proposals are subject to the terms and conditions outlined herein. All responses will be

controlled by such terms and conditions and the submission of other terms and conditions, price lists, catalogs,

and/or other documents as part of an offeror’s response will be waived and have no effect either on this Request

for Proposals or on any contract that may be awarded resulting from this solicitation. The attachment of any other

terms and conditions by the Offeror may be grounds for rejection of that proposal. Offeror specifically agrees to

the conditions set forth in the above paragraph by signature to the proposal.

• WCPSS will adhere to strict deadlines as indicated in the solicitation document and thus will not make exceptions

to these dates and times.

• Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING THE RFP

PROCESS. If you questions concerning this information please direct all questions to Clarence Rogers at bids-

crogers7@wcpss.net.

• Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS reserves the

unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of WCPSS.

• In submitting a proposal, the Offeror agrees not to use the results therefrom as part of any news release or

commercial advertising.

• Submit one (1) signed, original executed proposal responses, and 1 electronic copy (emails and disc

will not be accepted) of your proposal simultaneously to the address identified below.

Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3) the due date. Address the package(s)

for delivery as shown in the table below. If Vendor is submitting more than one (1) proposal, each proposal shall

be submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes from a

single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with

the information above included on the outside of the proposal package.

• Offerors are cautioned that responses will be deemed nonresponsive if they do not include all required information

and submittals as requested.

• Offerors shall not be debarred from doing business with Wake County, North Carolina or the federal government.

Offeror shall disclose any debarment or UCC lien.

• The award and subsequent contract for these services is not subject to the use of federal funding and cannot be

used for purchases as such. In the event federal funding is required for this service at a later date, the district will

solicit new proposals with federal funding requirements and regulations and issue an award for those services only.

• WCPSS publicly advertises proposal solicitations on the following sites: NC eVP), https://evp.nc.gov/, WCPSS Purchasing

http://www.wcpss.net/domain/101, and NC Historically Underutilized Businesses https://ncadmin.nc.gov/businesses/historically-

underutilized-businesses-hub/submit-bid-opportunities-hub. Please review these sites for updates and amendments during

the proposal time frame.

• In the event a prebid meeting is scheduled, offeror is urged and encouraged to attend. Site visits are scheduled

through appropriate WCPSS staff and cannot be scheduled individually.

• All communication shall be in written form (email) and directed to the buyer of record identified within this

document. Deviations from this may subject your response to disqualification.

• The North Carolina electronic Vendor Portal (eVP) is the State of North Carolina’s system to connect vendors with

state government organizations that purchase goods and services. eVP provides a self-service portal where vendors

can register and participate in electronic procurement activities. Please register here: https://evp.nc.gov/ to receive

bid notification and electronic procurement opportunities from Wake County Public Schools.

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Request for Proposal # 251-26-069

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Clarence Rogers

E-Mail: bids-crogers7@wcpss.net

Proposals will be publicly opened: D e c e m b e r 2 , 2 0 2 5 , a t

1:00PM/ET

Contract Type: Agency Specific Term Contract

Commodity/Service: L a n d s c a p e M u l c h D e l i v e r y a n d

Installation Service

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO VENDORS

Sealed proposals, subject to the conditions made a part hereof, will be received at this office (1551 Rock Quarry Road, Bldg. F,

Raleigh, NC) until 1:00 PM ET on the day of opening and then opened, for furnishing and delivering the commodity or service as

described herein. Refer to mailing instructions below for information regarding delivery. Proposals submitted via email or non

sealed packaging in response to this invitation for proposals will not be acceptable. Proposals are subject to rejection unless

submitted on this form.

EXECUTION

In compliance with this invitation for proposals, and subject to all the conditions herein, the undersigned offers and

agrees to furnish and deliver any or all items or services upon which prices are proposed, within the time specified herein.

By executing this proposal, I certify that this proposal is submitted competitively and without collusion.

Failure to execute/sign proposal prior to submittal may render bid invalid. Late proposals are not acceptable.

VENDOR:

STREET ADDRESS:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FEDERAL ID OR SOCIAL SECURITY NO.

P.O. BOX:

TELEPHONE NUMBER:

ZIP:

TOLL FREE TEL. NO

(800)

FAX NUMBER:

E-MAIL:

Offer valid for 60 days from date of proposal opening unless otherwise stated here:

days.

days. Prompt Payment Discount:

Submit one (1) signed, original executed proposal response, along with 1 photocopy and 1 electronic copy (emails not

accepted) of your proposal simultaneously to the address identified below.

Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3) the due date. Address the package(s) for

delivery as shown in the table below. If vendor is submitting more than one (1) proposal, each proposal shall be

submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes from a single

vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with the

information above included on the outside of the proposal package.

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MAILING INSTRUCTIONS: Mail only one fully executed proposal with copies, unless otherwise instructed, and only one

proposal package with copies per envelope. Address envelope and include proposal number as shown below. It is the

responsibility of the Vendor to have the proposal in this office by the specified time and date of opening.

DELIVER TO: Clarence Rogers

PROPOSAL NO. RFP # 251-26-069

Wake County Public School System

Purchasing Department

1551 Rock Quarry Road – Bldg. F

Raleigh NC 27610-4145

RFP SCHEDULE

The table below shows the intended schedule for this RFP. WCPSS will make every effort to adhere to this schedule.

Event

Responsibility

Issue RFP

WCPSS

Questions submitted to: bids-crogers7@wcpss.net Vendor/WCPSS

(Reference RFP # 251-26-069 in subject line)

Date and Time

November 14, 2025

November 18, 2025, by 11:00 AM/ET

Provide Response to Questions

Submit Proposals

Public Bid Opening

WCPSS

Vendor

WCPSS, Vendor

November 20, 2025

December 2, 2025, at 1:00 PM/ET

Proposal Questions

Upon review of the RFP documents, vendors may have questions to clarify or interpret the RFP in order to submit the best

proposal possible. To accommodate the proposal questions process, vendors shall submit any such questions, in written

form by the above due date. WCPSS will not respond to questions via telephone or telephone message(s).

Written questions shall be emailed to bids-crogers7@wcpss.net at date and time specified above. Vendors should enter

“RFP # 251-26-069 Questions” as the subject for the email. Questions submittals should include a reference to the applicable

RFP section and be submitted in a format shown below:

Reference

RFP Number, Page Number, Section Name

Example: RFP#251-26-069, Page 4, Term of Contract

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary by

WCPSS will be posted in the form of an addendum to the Interactive Purchasing System (IPS), http://www.ips.state.nc.us

and WCPSS Purchasing website http://www.wcpss.net/domain/101, and shall become an Addendum to this RFP. No

information, instruction or advice provided orally or informally by any WCPSS personnel, whether made in response to a

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question or otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on

written material contained in an Addendum to this RFP.

Proposal Evaluation

All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional

information and/or elect to conduct interviews with finalists to clarify information provided in the proposals. The

compensation and market comparability study services that are the subject of this RFQ/P are not required to be bid under

North Carolina law, and none of the statutory requirements regarding public bidding apply to this RFQ/P. This document,

and not those statutes, will govern the selection process.

WCPSS shall not be required to award the contract to the lowest proposed compensation; nor shall WCPSS have any

obligation to explain its decision to recommend or not to recommend any particular vendor or to invite or exclude any

particular vendor from consideration at any stage of the process. Instead of recommending that contracts be awarded to

one or more vendors who presented proposals, WCPSS may, at its sole discretion, reject the proposals and repeat the

process, enter into direct contract negotiations with one or more vendors (possibly including vendors who have not

previously submitted proposals) or take any other action WCPSS deems advisable under all the circumstances.

WCPSS is expected to make any final selection(s) based upon any factors or considerations WCPSS deems relevant. Factors

often considered include qualifications, relevant experience, fees, and ability to perform work in a timely manner. WCPSS

retains sole discretion to award the contract to the vendor(s) it believes will best serve the interests of WCPSS and may

consider any factors, documents, or information it deems relevant in making that determination. WCPSS shall not have any

obligation to explain its decision to select or not select any individual vendors or to invite or exclude any individual vendors

from consideration at any stage of the process. The decision of WCPSS to accept or reject any proposals and to award

contract(s) to any one or more vendor(s) shall be final and not subject to further review.

Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

• The submission of false or misleading information in the vendor’s proposal;

• Any efforts to dissuade or discourage other vendors from submitting proposals;

• Any efforts to influence, dictate, or change the terms of another vendor’s proposal;

• Any form of bid collusion or bid rigging.

Background and Project Objectives

The Wake County Public School System (WCPSS) is currently the largest school district in North Carolina and the 15th largest in the

United States. There are currently 199 schools serving a student population of approximately 160,000, with approximately 20,000

staff. Wake County covers 854 square miles. Additional information about the school system can be accessed via the internet site

(www.wcpss.net).

Purpose and Objective

The Wake County Public School System is seeking to secure a contract, or contracts, for the provision of Mulch Delivery and

Installation Services “as needed” basis if and when ordered by WCPSS during the contract period.

Term of Contract

The contract service shall be for a period of one (1) year and shall begin from date of award, through June 30, 2026, subject to

the continuation of the program and the availability of funds. The Wake County Public School System reserves the right to extend

the contract for an additional two (2) years, in one (1) year terms.

NC ELECTRONIC VENDOR PORTAL

The North Carolina electronic Vendor Portal (eVP) is the State of North Carolina’s system to connect vendors with state

government organizations that purchase goods and services. eVP provides a self-service portal where vendors can register and

participate in electronic procurement activities. Please register here: https://evp.nc.gov/ to receive bid notification and

electronic procurement opportunities from Wake County Public Schools.

SAMPLE

Samples are not required prior to bid opening date; however, if required later, Vendor agrees to furnish samples of items offered

at no expense to WCPSS within five (5) consecutive calendar days after request is made by WCPSS. Vendors who do not comply

with this requirement are subject to having its bid rejected without further consideration.

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Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred

vendor registry, or the Federal Government debarred vendor registry. (North Carolina)

https://ncadmin.nc.gov/documents/nc-debarred-vendors

(Federal Government) https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf

Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

• The submission of false or misleading information in the vendor’s proposal;

• Any efforts to dissuade or discourage other vendors from submitting proposals;

• Any efforts to influence, dictate, or change the terms of another vendor’s proposal;

• Any form of bid collusion or bid rigging.

Required Submittals

The Vendor shall submit the following information with the proposal:

• Qualifications to include:

o Years in business;

o Office locations;

o Number of full-time staff that will be providing services to WCPSS;

o References

• Relevant experience:

• Cost/Price proposal:

• Attachments A&C

Deadline for proposal submittal

The proposals are due no later than December 2, 2025, at 1:00 PM ET. WCPSS reserves the right to reject any proposals that are

not submitted by the deadline in its sole discretion. Questions regarding the RFP shall be answered per aforementioned

instructions.

Scope of Work/Specifications

Landscape Mulch: “Triple Shredded” Brown colored mulch process is using iron-oxidized pigment and coloring with an

atomization system. Mulch must be dry before coloring and pigment process. Mulch is to be free of metal, foreign objects, yard

waste, tree debris, weeds, and insects. No CCA treated wood allowed in the production of mulch.

Installation: All areas will be left neat and clean upon completion. All areas of pavement or curbing will be cleaned off. Mulch

must not be hanging or caught in shrubs or covering up groundcover plants. Mulch that is wet and causes staining on surface

areas must be cleaned at completion and before leaving the campus. Installation will be by the cubic yard either manually or by

mechanical means as approved by the Wake County Public School System. Specifications must be provided with the bid on

equipment size and type for any mechanical / blown in application. No amounts are expressed or implied.

REQUIREMENTS

Mulch, Triple Shredded, Brown

Minimum of three (3) inches depth or as approved by Wake County Public School System

Price includes delivery and installation charges to maximum of fifty (50) sites/locations

Mulch will be manually distributed around beds and plants

Mulch will be mechanically distributed or blown around beds and plants

If distributed mechanically/blown, provide list below the type and size equipment to be used:

Type/Size Equipment:

VENDOR RESPONSE

YES NO

Required Information

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Landscape Mulch Services

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See also