On-Call Engineering Services

Location:	Indiana
Posted:	Mar 19, 2026
Due:	May 1, 2026
Agency:	City of Indianapolis and Marion County
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	RFQual-13DMD-2026-2
Publication URL:	To access bid details, please log in.

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City of Indianapolis and Marion County

Request for Qualifications

Release Date

Request for Qualifications

Reference Number

Request for Qualifications

Title

Agency

Agency Contact

Written Questions Due

Request for Qualifications

Submittal Deadline Delivery

Due Date and Time (Eastern

Time)

March 20, 2026

RFQUAL-13DMD-2026-2

Department of Metropolitan Development On-call Engineering

Services

Department of Metropolitan Development

Eddie Shei

Tel: 317.327.8709

Email: eddie.shei@indy.gov

Date: Monday, April 13, 2026 at 12:00 noon (Est.) by email to

eddie.shei@indy.gov

This Request for Qualifications will remain open for

submissions for a period of six (6) weeks from the date of

issuance on March 20, 2026, and ending on Friday, May 1,

2026 at 12:00 noon Eastern Standard Time.

Delivery by email only to eddie.shei@indy.gov

Electronic Submissions Only

Request for Qualifications Cover

City of Indianapolis Request for Qualifications

Department of Metropolitan Development

Department of Metropolitan

Development On-call Engineering

Services

Questions pertaining to the Request for Qualifications (RFQUAL) documents may be directed to

Eddie Shei, Senior Project Manager - Urban Design, in writing by email to: eddie.shei@indy.gov,

No later than April 13, 2026 by 12:00 noon (EST.).

NOTE: Any related addenda to this RFQUAL, including written answers to questions,

will be posted on the Purchasing Division’s official website at www.indy.gov/purch

under the appropriate project heading. Addenda will NOT be sent directly to vendors.

Vendors will be responsible for periodically checking this website for any related

addenda up to and including the due date. Vendors should print out, sign, and return

written acknowledgement(s) with their RFQUAL. Failure to sign and return the

addenda may cause a response to be determined as non- responsive for review

purposes.

The City of Indianapolis and Marion County (hereinafter referred to as “City”) by and through the

Department of Metropolitan Development (DMD), the Urban Design and Real Estate Divisions are

seeking Request for Qualifications (RFQUAL) submittals regarding the contents herein. The City is

looking for consultants interested in providing engineering consulting services.

1. General Information

The City’s Department of Metropolitan Development is requesting qualifications from new and

existing on-call engineering Consultants to provide various on-call engineering consulting services

as laid out in the sample agreement below (see page 7), including but not limited to structural

assessment, infrastructure assessments and feasibility analysis, property appraisals, land survey

and mapping. This RFQUAL is being issued to solicit information, qualifications, and statements of

interest from firms able to provide such services on an on-call basis as needed by the City and its

agencies. Submissions will be used by the City to identify professionals meeting the required

qualifications standards and capable of providing the necessary services. The City may then proceed

to negotiate fees with qualified respondents. Submission of a qualification statement does not

guarantee that a respondent will be contracted to perform any services; it only serves as notice to

the City of Indianapolis that a respondent desires to be considered.

2. Anticipated Scope of Work

Respondents should review the attached Scope of Service provided in Attachment A and submit

qualifications for some or all of the services. The actual scope of services will be addressed in individual

contracts.

3. Sample Agreement

Respondents should review the sample agreement provided in Attachment B. In accordance with the

process described below, any material elements of the agreement will be finalized prior to agreement

award.

DMD – On-Call Engineering Services

RFQUAL-13DMD-2026-2

4. Submission Requirements

Qualified Consultants are invited to submit a written qualifications statement to the City for consideration.

The qualifications statement can pertain to some, or all of the services identified in this RFQUAL; and

teaming arrangements may be proposed but are not required. The minimum content of the submission

is outlined below.

a. Cover Letter explaining an overview of the company and the reason for applying.

b. Brief narrative history of the firm.

c. Proposed personnel, identifying all key personnel’s qualifications and a primary point of contact

for the City and its Agencies, and summaries of all key personnel’s qualifications and relevant

work experience.

d. Firm qualifications and related experience demonstrating the firm’s capabilities related to

those services it intends to provide and its experience in working with Local governments, the

State of Indiana and Federal regulatory agencies, and its capacity to coordinate and complete

services in a timely manner. Respondents must identify which services from the Scope of

Services will be available and must furnish a list of at least two client references for which the

respondent has provided those services with at least one client from the public sector.

e. Descriptions of technical and operational approaches for performing the services described

above.

f. State the firm’s status as a MBE/WBE/DOBE/VBE as part of the response. If the firm is

claiming MBE/WBE/DOBE/VBE status for itself or a subcontractor, valid certification must be

included in the response.

Firms that already have contracts with the City BRP for on-call engineering consulting services, but who

desire to expand their scope of services to include on-call grant writing and/or emergency remediation

services, may provide a statement of qualifications tailored specifically for that portion of work.

Responses would be confined to information relevant to the expanded Scope of Work.

5. MBE/WBE/VBE/DOBE (“XBE”) participation form or waiver

In accordance with Title I, Article IV, Section 202-401 of the Indianapolis’ Revised Code of the

Consolidated City and County and its Executive Order No. 5, 2008, the City encourages qualified Minority

Business Enterprises (MBE), Women Business Enterprises (WBE), Disability-Owned Business

Enterprises (DOBE) and Veteran Business Enterprises (VBE) to respond to this RFQUAL. The City also

encourages Respondents to identify and include qualified MBE/WBE/DOBE/VBE subcontractors in their

responses as described in the sample contract/Attachment B.

Respondents can view a list of City OMWBD approved MBE/WBE/VBE/DOBE vendors by going to

this web page: https://www.indy.gov/activity/find-omwbd-contractor and selecting the appropriate

monthly “Vendor Listing” spreadsheet.

DMD – On-Call Engineering Services

RFQUAL-13DMD-2026-2

6. Terms and Conditions

9.1 Rights and Selection

The purpose of this RFQUAL is to serve the best interests of the City. The City does not create any

obligation, express or implied, of any kind or description by issuing this RFQUAL or receiving a response.

Neither this RFQUAL nor the response shall be considered a legal offer. The City reserves the right to

modify any provision of this RFQUAL or to withdraw the RFQUAL at any time prior to the execution of a

contract pursuant thereto.

The City reserves the rights to reject any or all responses, to request or issue clarifications, to make

inquiries of Respondents and their references and clients regarding qualifications and information

submitted as part of their responses, to determine which responses meet the City’s needs and to pursue

as many or as few agreements as are in the City’s best interest.

Consultants will be selected based on responses as to expertise, experience and other factors which

show them to be qualified, responsible and capable of performing the work in the best interests of the

City. All decisions will be final. In the event the City does not enter agreements with Respondent(s) initially

selected to carry out the purposes described in this RFQUAL, the City may negotiate and enter

agreements with others.

9.2 Disclosure of responses/confidential information

All responses to this RFQUAL become the property of the City. Respondents are advised that materials

contained in proposals are subject to the Access to Public Records Act (APRA), IC 5-14-3 et seq., and,

after the contract awards, the entire RFQUAL file may be viewed and copied by any member of the public,

including news agencies and competitors. Respondents claiming a statutory exception to the APRA must

mark such documents as “confidential” and place all confidential documents (including the requisite

number of copies) in a sealed envelope clearly marked “Confidential” and must indicate in the submission

and on the outside of that envelope that confidential materials are included. If the respondent does not

identify the statutory exception, the City will not consider the submission confidential. The City reserves

the right to make determinations of confidentiality. If the City does not agree that the information

designated is confidential under one of the disclosure exceptions to APRA, it may seek the opinion of the

Public Access Counselor. Fees are not confidential information.

Respondents acknowledge that contracts that result from this RFQUAL are not confidential information,

and that the City will post the contracts on the City website as required by Section 141-105 of the Revised

Code of the Consolidated City of Indianapolis and Marion County. Use by the public of any document or

the information contained therein shall not be considered an act of City.

9.3 Contracts

a. Terms: Respondent must review the sample contract/Attachment B and submit any requested

changes with its response. The City reserves the right to reject any requested changes. Only changes

requested in the response will be considered; all other terms are considered accepted by respondent.

b. Award: The City will award contracts to the respondents deemed qualified and responsive with

respect to factors determined in the sole discretion of the City and based on the City’s review of the

respondents’ abilities to provide the required services and on the City’s needs. Notice of Awards will be

provided to the selected respondents at the earliest possible date.

c. Negotiation: After selection of respondents by appropriate City officials, contract negotiations will

commence. In addition to fees, negotiations may include alternate provisions presented by the

respondent and additional terms and conditions to which the parties agree. If at any time contract

DMD – On-Call Engineering Services

RFQUAL-13DMD-2026-2

negotiations are determined to be ineffective, the City may terminate negotiations.

d. Costs. Any travel or preparation costs associated with a response to this RFQUAL shall be at

respondent’s expense and shall not be included in any related contract or fee negotiations.

7. Compensation / Cost

Since this is a Request for Qualifications only, any Vendor submission of compensation / costs will

cause your submittal to be rejected. After the City selects a short list of candidates, negotiations will

begin with qualified Vendors and the City will encourage, only at that time, innovative responses regarding

compensation / costs for representing the City in providing consulting services.

8. Submission Instructions

Please provide one (1) electronic submission of the response to this Request for Qualification.

Submissions must be received before 12:00 Noon Eastern Time on May 1, 2026. Late

submissions will not be accepted or considered.

Please send your submittal via email to Eddie Shei at Eddie.Shei@Indy.Gov on or before May 1, 2026 at

12:00 Noon Eastern Time. Subject must read On-Call Engineering Services – RFQual-13DMD-2026-2.

Submissions must be signed by a representative of the respondent organization authorized to submit and

establish fees on behalf of the respondent organization and bind the respondent organization to the terms

and conditions of this RFQUAL.

(End of Page)

DMD – On-Call Engineering Services

RFQUAL-13DMD-2026-2

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

On-Call Engineering Services

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See also