Milling, Resurfacing, and Shoulder Reconstruction on 8 Sections of Primary Roads and 3 Sections of Secondary Roads in Martin County

DA00667 STATE
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
HIGHWAY DIVISION 1
PROPOSAL
DATE AND TIME OF BID OPENING: JUNE 3, 2026 AT 2:00 PM
CONTRACT ID: DA00667
WBS ELEMENT NO.: 2026CPT.01.16.10581 & 2026CPT.01.16.20581
FEDERAL AID NO.: STATE FUNDED
COUNTY: MARTIN
TIP NO.: N/A
MILES: 4.245
ROUTE NO.: VARIOUS
LOCATION: 8 SECTIONS OF PRIMARY ROADS, AND 3 SECTIONS OF
SECONDARY ROADS
TYPE OF WORK: MILLING, RESURFACING, AND SHOULDER
RECONSTRUCTION
NOTICE:
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF
GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF
NORTH CAROLINA WHICH REQUIRES THE BIDDER TO BE LICENSED BY THE N.C. LICENSING
BOARD FOR CONTRACTORS WHEN BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE THE
BID IS $40,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE
LICENSING BOARD. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS
REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR
CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE
GENERAL STATUTES OF NORTH CAROLINA. NOTWITHSTANDING THESE LIMITATIONS ON
BIDDING, THE BIDDER WHO IS AWARDED ANY FEDERAL - AID FUNDED PROJECT SHALL
COMPLY WITH CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA FOR
LICENSING REQUIREMENTS WITHIN 60 CALENDAR DAYS OF BID OPENING.
THIS IS A ROADWAY PROJECT. BID BOND IS REQUIRED.
NAME OF BIDDER
ADDRESS OF BIDDER

DA00667 STATE
PROPOSAL FOR THE CONSTRUCTION OF
CONTRACT No. DA00667 IN MARTIN COUNTY, NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as Contract No. DA00667; has
carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special
provisions, the proposal, the form of contract, and the forms of contract payment bond and contract performance bond;
and thoroughly understands the stipulations, requirements and provisions. The undersigned bidder agrees to bound
upon his execution of the bid and subsequent award to him by the Department of Transportation in accordance with
this proposal to provide the necessary contract payment bond and contract performance bond within fourteen days
after the written notice of award is received by him. The undersigned Bidder further agrees to provide all necessary
machinery, tools, labor, and other means of construction; and to do all the work and to furnish all materials, except as
otherwise noted, necessary to perform and complete the said contract in accordance with the 2024 Standard
Specifications for Roads and Structures by the dates(s) specified in the Project Special Provisions and in accordance
with the requirements of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items
given on the sheets contained herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the
work and required labor to construct and complete Contract No. DA00667 in Martin County, for the unit or lump
sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications
prepared by said Department, which proposal, plans, and specifications show the details covering this project, and
hereby become a part of this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for
Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into
and made a part of this contract; that, except as herein modified, all the construction and work included in this contract
is to be done in accordance with the specifications contained in said volume, and amendments and supplements thereto,
under the direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer
or such other person as may be designated by the Secretary to sign for the Department of Transportation. The
conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division
Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as
the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item
or portion of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease
in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.
Accompanying this bid is a bid bond secured by a corporate surety, or certified check payable to the order of the
Department of Transportation, for five percent of the total bid price, which deposit is to be forfeited as liquidated
damages in case this bid is accepted and the Bidder shall fail to provide the required payment and performance bonds
with the Department of Transportation, under the condition of this proposal, within 14 calendar days after the written
notice of award is received by him, as provided in the Standard Specifications; otherwise said deposit will be returned
to the Bidder.

DA00667 STATE
TABLE OF CONTENTS
COVER SHEET
PROPOSAL SHEET
PROJECT SPECIAL PROVISIONS
BIDS OVER LIMIT: ................................................................................................................................ G-1
DIVISION LET CONTRACT PREQUALIFICATION: .......................................................................... G-1
BOND REQUIREMENTS: ...................................................................................................................... G-1
CONTRACTOR CLAIM SUBMITTAL FORM: .................................................................................... G-1
CONTRACT TIME AND LIQUIDATED DAMAGES: ......................................................................... G-1
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES: ...................... G-2
PROSECUTION OF WORK: ................................................................................................................... G-3
RAILROAD GRADE CROSSING: ......................................................................................................... G-3
MAJOR CONTRACT ITEMS: ................................................................................................................ G-4
SPECIALTY ITEMS: ............................................................................................................................... G-4
FUEL PRICE ADJUSTMENT: ................................................................................................................ G-4
MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE (DIVISIONS): ... G-6
RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: ................................................................ G-21
USE OF UNMANNED AIRCRAFT SYSTEM (UAS): ........................................................................ G-21
EQUIPMENT IDLING GUIDELINES: ................................................................................................. G-21
COOPERATION BETWEEN CONTRACTORS: ................................................................................. G-22
OUTSOURCING OUTSIDE THE USA: ............................................................................................... G-22
EROSION AND SEDIMENT CONTROL/STORMWATER CERTIFICATION: ............................... G-22
PROCEDURE FOR MONITORING BORROW PIT DISCHARGE: ................................................... G-28
NOTES TO CONTRACTOR: ................................................................................................................ G-29
ROADWAY .............................................................................................................................................. R-1
STANDARD SPECIAL PROVISIONS
AVAILABILITY OF FUNDS - TERMINATION OF CONTRACTS................................................ SSP-1
NCDOT GENERAL SEED SPECIFICATION FOR SEED QUALITY ............................................. SSP-2
ERRATA .............................................................................................................................................. SSP-5
PLANT AND PEST QUARANTINES ................................................................................................ SSP-8
MINIMUM WAGES ............................................................................................................................ SSP-9
TITLE VI AND NONDISCRIMINATION: ....................................................................................... SSP-10
ON-THE-JOB TRAINING ................................................................................................................. SSP-19
UNIT PROJECT SPECIAL PROVISIONS
TRAFFIC CONTROL ............................................................................................................................ TC-1
PROPOSAL ITEM SHEET
ITEM SHEET(S)

DA00667 STATE
INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID.
All bids shall be prepared and submitted in accordance with the following requirements.
Failure to comply with any requirement may cause the bid to be considered irregular and
may be grounds for rejection of the bid.
For preparing and submitting the bid electronically, refer to Article 102-8(B) of the Standard
Specifications.
Bidders that bid electronically on Raleigh Central-Let projects will need a separate Digital
Signature from the approved electronic bidding provider for Division Contracts.
ELECTRONIC ON-LINE BID:
1. Download entire proposal from Connect NCDOT website. Download the electronic submittal
file from the approved electronic bidding provider website.
2. In accordance with Article 102-3 of the Standard Specifications, registration on the Interested
Parties List is required unless SP1 G02 Interested Parties List Not Required provision is
included in the proposal.
3. Prepare and submit the electronic submittal file using the approved electronic bidding provider
software.
4. Electronic bidding software necessary for electronic bid preparation may be downloaded from
the Bid Express website following the directions at:
https://connect.ncdot.gov/letting/Pages/Electronic-Bidding.aspx.
5. Questions should be emailed 7 calendar days prior to the bid opening to Mark S. Winslow at
mswinslow@ncdot.gov. Contact with any other NCDOT personnel concerning this project is
strictly prohibited, unless otherwise noted, and may result in bids being considered non-
responsive.

DA00667 G-1 STATE
PROJECT SPECIAL PROVISIONS
GENERAL
BIDS OVER LIMIT:
(08-01-16) SPD 01-400
In accordance with GS 136-28.1(b), if the total bid amount of the contract exceeds $5.0 million,
the bid will not be considered for award.
DIVISION LET CONTRACT PREQUALIFICATION:
(07-01-14)(12-1-16) SPD 01-410
Any firm that wishes to bid as a prime contractor shall be prequalified as a Bidder or PO Prime
Contractor prior to submitting a bid. Information regarding prequalification can be found at:
https://connect.ncdot.gov/business/Prequal/Pages/default.aspx.
Prior to performing the work, the prime contractor and/or subcontractor(s) shall be prequalified in
the work code(s) which are identified as work items in the prime contractor's construction progress
schedule that they will complete themselves. Any contractor identified as working outside their
expertise may be considered in default of contract.
BOND REQUIREMENTS:
(6-1-16)(Rev.1-16-24) 102-8, 102-10 SPD 01-420A
A Bid Bond is required in accordance with Article 102-10 of the Standard Specifications for Roads
and Structures.
Contract Payment and Performance Bonds are required in accordance with Article 103-7 of the
Standard Specifications.
CONTRACTOR CLAIM SUBMITTAL FORM:
(2-12-14) 104-3 SPD 01-440
If the Contractor elects to file a written claim or requests an extension of contract time, it shall be
submitted on the Contractor Claim Submittal Form (CCSF) available through the Construction
Unit or at https://connect.ncdot.gov/projects/construction/Pages/Construction-Resources.aspx as
Form CCSF under Construction Forms.
Any claims for additional compensation and/or extensions of the completion date shall be
submitted to the Division Engineer in writing, with detailed justification, prior to submitting the
final invoice payment. Once an invoice is received and accepted that is marked as "Final", the
Contractor shall be barred from recovery.
CONTRACT TIME AND LIQUIDATED DAMAGES:
(7-1-95) (Rev. 12-18-07) 108 SP1 G10 A
The date of availability for this contract is July 7, 2026.
The completion date for this contract is December 10, 2027.

DA00667 G-2 STATE
Except where otherwise provided by the contract, observation periods required by the contract will
not be a part of the work to be completed by the completion date and/or intermediate contract times
stated in the contract. The acceptable completion of the observation periods that extend beyond
the final completion date shall be a part of the work covered by the performance and payment
bonds.
The liquidated damages for this contract are One Thousand Dollars ($ 1,000.00) per calendar
day.
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES:
(2-20-07) 108 SP1 G14 A
The Contractor shall complete the required work of installing, maintaining, and removing the
traffic control devices for lane closures and restoring traffic to the existing traffic pattern. The
Contractor shall not close or narrow a lane of traffic on ANY ROAD during the following time
restrictions:
DAY AND TIME RESTRICTIONS
MONDAY-FRIDAY FROM THIRTY (30) MINUTES BEFORE SUNSET
TO THIRTY (30) MINUTES AFTER SUNRISE THE FOLLOWING DAY
AND
SATURDAY FROM THIRTY (30) MINUTES BEFORE SUNSET
TO THIRTY (30) MINUTES AFTER SUNRISE THE FOLLOWING MONDAY
In addition, the Contractor shall not close or narrow a lane of traffic on ANY ROAD, detain and/or
alter the traffic flow on or during holidays, holiday weekends, special events, or any other time
when traffic is unusually heavy, including the following schedules:
HOLIDAY AND HOLIDAY WEEKEND LANE CLOSURE RESTRICTIONS
1. For unexpected occurrence that creates unusually high traffic volumes, as directed by the
Engineer.
2. For New Year's Day, between the hours of 30 minutes before sunset December 31st and
30 minutes after sunrise January 2nd. If New Year's Day is on a Friday, Saturday, Sunday
or Monday, then until 30 minutes after sunrise the following Tuesday.
3. For Easter, between the hours of 30 minutes before sunset Thursday and 30 minutes
after sunrise Monday.
4. For Memorial Day, between the hours of 30 minutes before sunset Friday and 30
minutes after sunrise Tuesday.
5. For Independence Day, between the hours of 30 minutes before sunset the day before
Independence Day and 30 minutes after sunrise the day after Independence Day.

DA00667 G-3 STATE
If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the hours
of 30 minutes before sunset the Thursday before Independence Day and 30 minutes after
sunrise the Tuesday after Independence Day.
6. For Labor Day, between the hours of 30 minutes before sunset Friday and 30 minutes
after sunrise Tuesday.
7. For Thanksgiving Day, between the hours of 30 minutes before sunset Tuesday and 30
minutes after sunrise Monday.
8. For Christmas, between the hours of 30 minutes before sunset the Friday before the week
of Christmas Day and 30 minutes after sunrise the following Tuesday after the week of
Christmas Day.
Holidays and holiday weekends shall include New Year's, Easter, Memorial Day, Independence
Day, Labor Day, Thanksgiving, and Christmas. The Contractor shall schedule his work so that
lane closures will not be required during these periods, unless otherwise directed by the Engineer.
The time of availability for this intermediate contract work shall be the time the Contractor begins
to install all traffic control devices for lane closures according to the time restrictions listed herein.
The completion time for this intermediate contract work shall be the time the Contractor is required
to complete the removal of all traffic control devices for lane closures according to the time
restrictions stated above and place traffic in the existing traffic pattern.
The liquidated damages are Two Hundred Fifty Dollars ($ 250.00) per hour.
PROSECUTION OF WORK:
(7-1-95) (Rev. 8-21-12) 108 SP1 G15R
The Contractor will be required to prosecute the work in a continuous and uninterrupted manner
from the time he begins the work until completion and final acceptance of the project. The
Contractor will not be permitted to suspend his operations except for reasons beyond his control
or except where the Engineer has authorized a suspension of the Contractor's operations in writing.
In the event that the Contractor's operations are suspended in violation of the above provisions, the
sum of $ 250.00 will be charged the Contractor for each and every calendar day that such
suspension takes place. The said amount is hereby agreed upon as liquidated damages due to extra
engineering and maintenance costs and due to increased public hazard resulting from a suspension
of the work. Liquidated damages chargeable due to suspension of the work will be additional to
any liquidated damages that may become chargeable due to failure to complete the work on time.
RAILROAD GRADE CROSSING:
(7-1-95)(Rev. 1-16-24) 107-9 SP1 G17R
When the use of slow moving or stopped equipment is required over at-grade railroad crossings,
the contractor shall contact the appropriate track owner to gain Right of Entry. The contractor
shall be responsible for ascertaining and contacting the railroad track owner.

DA00667 G-4 STATE
No separate payment will be made for conforming with the requirements of this Special
Provision. Please contact the Resident Engineer or the NCDOT Rail Division - Engineering
Coordination & Safety Branch - Surfaces & Encroachment Manager with any questions
pertaining to the Right of Entry.
MAJOR CONTRACT ITEMS:
(2-19-02)(Rev. 1-16-24) 104 SP1 G28
The following listed items are the major contract items for this contract (see Article 104-5 of the
Standard Specifications):
Line # Description
7 Asphalt Concrete Surface Course, Type S9.5C
SPECIALTY ITEMS:
(7-1-95)(Rev. 1-16-24) 108-6 SP1 G37
Items listed below will be the specialty items for this contract (see Article 108-6 of the
Standard Specifications).
Line # Description
15 - 22 Long-Life Pavement Markings
31 Permanent Pavement Markers
32 - 33 Erosion Control
FUEL PRICE ADJUSTMENT:
(11-15-05)(Rev. 1-16-24) 109-8 SP1 G43
Page 1-82, Article 109-8, FUEL PRICE ADJUSTMENTS, add the following:
The base index price for DIESEL #2 FUEL is $ 4.1013 per gallon. Where any of the following
are included as pay items in the contract, they will be eligible for fuel price adjustment.

DA00667 G-5 STATE
The pay items and the fuel factor used in calculating adjustments to be made will be as follows:
Description Units Fuel Usage
Factor Diesel
Unclassified Excavation Gal/CY 0.29
Borrow Excavation Gal/CY 0.29
Class IV Subgrade Stabilization Gal/Ton 0.55
Aggregate Base Course Gal/Ton 0.55
Sub-Ballast Gal/Ton 0.55
Erosion Control Stone Gal/Ton 0.55
Rip Rap, Class _____ Gal/Ton 0.55
Asphalt Concrete Base Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Intermediate Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Open-Graded Asphalt Friction Course Gal/Ton 0.90 or 2.90
Permeable Asphalt Drainage Course, Type ____ Gal/Ton 0.90 or 2.90
Sand Asphalt Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Ultra-thin Bonded Wearing Course Gal/Ton 0.90 or 2.90
Aggregate for Cement Treated Base Course Gal/Ton 0.55
Portland Cement for Cement Treated Base Course Gal/Ton 0.55
> 11" Portland Cement Concrete Pavement Gal/SY 0.327
Concrete Shoulders Adjacent to > 11" Pavement Gal/SY 0.327
9" to 11" Portland Cement Concrete Pavement Gal/SY 0.272
Concrete Shoulders Adjacent to 9" to 11" Pavement Gal/SY 0.272
< 9" Portland Cement Concrete Pavement Gal/SY 0.245
Concrete Shoulders Adjacent to < 9" Pavement Gal/SY 0.245
For the asphalt items noted in the chart as eligible for fuel adjustments, the bidder may include
the Fuel Usage Factor Adjustment Form with their bid submission if they elect to use the fuel
usage factor. The Fuel Usage Factor Adjustment Form is found at the following link:
https://connect.ncdot.gov/letting/LetCentral/Fuel%20Usage%20Factor%20Adjustment%20Form
%20-%20%20Starting%20Nov%202022%20Lettings.pdf
Select either 2.90 Gal/Ton fuel factor or 0.90 Gal/Ton fuel factor for each asphalt line item on
the Fuel Usage Factor Adjustment Form. The selected fuel factor for each asphalt item will
remain in effect for the duration of the contract.
Failure to complete the Fuel Usage Factor Adjustment Form will result in using 2.90 gallons per
ton as the Fuel Usage Factor for Diesel for the asphalt items noted above. The contractor will
not be permitted to change the Fuel Usage Factor after the bids are submitted.

DA00667 G-6 STATE
MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE
(DIVISIONS):
(10-16-07)(Rev. 10-21-25) 102-15(J) SP1 G67
Description
The purpose of this Special Provision is to carry out the North Carolina Department of
Transportation's policy of ensuring nondiscrimination in the award and administration of contracts
financed in whole or in part with State funds.
Definitions
Additional MBE/WBE Subcontractors - Any MBE/WBE submitted at the time of bid that will not
be used to meet the Combined MBE/WBE goal. No submittal of a Letter of Intent is required.
Combined MBE/WBE Goal: A portion of the total contract, expressed as a percentage that is to
be performed by committed MBE/WBE subcontractors.
Committed MBE/WBE Subcontractor - Any MBE/WBE submitted at the time of bid that is being
used to meet the Combined MBE / WBE goal by submission of a Letter of Intent. Or any MBE
or WBE used as a replacement for a previously committed MBE or WBE firm.
Contract Goal Requirement - The approved participation at time of award, but not greater than the
advertised Combined MBE/WBE contract goal.
Goal Confirmation Letter - Written documentation from the Department to the bidder confirming
the Contractor's approved, committed participation along with a listing of the committed MBE and
WBE firms.
Manufacturer - A firm that owns (or leases) and operates or maintains a factory or establishment
that produces on the premises, the materials or supplies obtained by the Contractor. A firm that
makes minor modifications to the materials, supplies, articles, or equipment is not a manufacturer.
MBE Participation (Anticipated) - A portion of the total contract, expressed as a percentage that
is anticipated to be performed by committed MBE subcontractor(s).
Minority Business Enterprise (MBE) - A firm certified as a Disadvantaged Minority-Owned
Business Enterprise through the North Carolina Unified Certification Program.
Regular Dealer - A firm that owns (or leases), and operates a store, warehouse, or other
establishment in which the materials or supplies required for the performance of the contract are
bought, kept in sufficient quantities, and regularly sold to the public in the usual course of business.
A regular dealer engages in, as its principal business and in its own name, the purchase and sale
or lease of the products in question. A regular dealer in such bulk items as steel, concrete or
concrete products, gravel, stone, asphalt and petroleum products need not keep such products in
stock, if it owns and operates distribution equipment for the products. Any supplement of regular
dealers' own distribution equipment shall be by a long-term operating lease and not on an ad hoc
or contract-by-contract basis.