Athletic Apparel, Equipment, Uniforms, and Accessory Products Cost Proposal

Location:	Kentucky
Posted:	Jun 30, 2026
Due:	Jul 9, 2026
Agency:	Warren County Public Schools
Type of Government:	State & Local
Category:	78 - Recreational and Athletic Equipment 84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	2027-02 R1
Publication URL:	To access bid details, please log in.

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SCHOOL DISTRICT OF

WARREN COUNTY PUBLIC SCHOOLS

BOWLING GREEN, KENTUCKY

REQUEST FOR PROPOSAL

RFP # 2027-02 R1

ATHLETIC APPAREL, EQUIPMENT, UNIFORMS,

AND ACCESSORY PRODUCTS

PROPOSAL SUBMISSION DEADLINE:

10:00 AM (CT), THURSDAY, JULY 9, 2026

All time references in this RFP refer to the Central Time Zone.

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INSTRUCTIONS FOR SUBMISSION OF PROPOSAL

IMPORTANT

✔ Proposals shall be received by the deadline stated in Section 2, Schedule of Events.

✔ Offerors are encouraged to use the following “Proposal Submission Checklist” to ensure they have

included all the required items.

Mail or hand-deliver your Proposal to:

Warren County Schools Board Office

303 Lovers Lane

Bowling Green, KY 42103

• If mailing, allow for ample time for your proposal to be received before the deadline.

• If hand-delivering, allow for ample time for potential long lines at the Board Office and to get through

any security and check-in procedures.

Proposals received after the submission deadline will be disqualified.

PROPOSAL SUBMISSION CHECKLIST

A. SUBMIT THE FOLLOWING FOR YOUR TECHNICAL PROPOSAL IN AN ENVELOPE LABELED “TECHNICAL

PROPOSAL.”

• ATTACHMENT A (signed) - SOLICITATION RESPONSE COVER PAGE

• ATTACHMENT B - NON-DISCRIMINATION/MINORITY-OWNED BUSINESS FORM

• ATTACHMENT C (notarized) - REQUIRED AFFIDAVIT FOR BIDDERS, OFFERORS AND CONTRACTORS

• ATTACHMENT D (if applicable) (notarized) - RESIDENT VENDOR AFFIDAVIT

• ATTACHMENT E - REFERENCES

• ATTACHMENT F - TECHNICAL PROPOSAL

• Certificate of Insurance (found in Section 6) - Providing this is optional during the RFP process but is

required within 5 business days of Contract award.

B. SUBMIT THE FOLLOWING FOR YOUR COST PROPOSAL IN A SEPARATE AND SEALED ENVELOPE AND LABEL

THE ENVELOPE “COST PROPOSAL.”

• ATTACHMENT G (signed) - COST PROPOSAL FORM

Both Technical Proposal and Cost Proposal envelopes may be included together in a single larger envelope for

mailing or delivery purposes.

Page 2 of 38

RFP 2027-02 R1

REVISION #1

Questions and Answers

Q1:

Per the cost proposal included in this RFP, would you please confirm whether a vendor would be disqualified if

they are unable to supply athletic equipment (training gear) or athletic apparel used by students for practice

their respective activities?

A1:

The District requires the awarded vendor to provide a comprehensive selection of athletic apparel and athletic

equipment. This includes uniforms, practice gear, footwear, and other team or athletic clothing, as well as

wind screens, game and practice balls, helmets, weight-training equipment, shoulder pads, and comparable

athletic equipment.

If your company is unable to supply these required products, your proposal will be considered non-responsive

and will be disqualified from further consideration.

No other revisions.

End of Revision #1

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SECTION 1. INTRODUCTION

A. STATEMENT OF PURPOSE

This Request for Proposals (“RFP”) is issued by Warren County Public Schools (“the District”) to solicit

proposals from qualified individuals and organizations (“Offerors”) to furnish the goods and services described

in this document. Additional details may be found in Section 3. Scope of Services.

B. LEGAL REQUIREMENTS

Offerors are advised that any contract resulting from this RFP shall comply with all applicable provisions of KRS

Chapter 45A and other statutes and policies noted in this RFP. The Warren County Public Schools Procurement

Manual (as adopted by the Warren County Board of Education) shall be fully incorporated by reference into

this RFP. A copy of this Procurement Manual may be obtained from the District Office upon request at a cost

not to exceed the cost of reproduction.

C. SYNONOMOUS TERMS

As used throughout this proposal and its attachments, the following terms are synonymous:

a. Warren County Public Schools and District are synonymous.

b. Solicitation, Request for Proposals, and RFP are synonymous.

c. Offeror, Supplier, Vendor, Company, Firm, are synonymous.

d. Agreement and Contract are synonymous.

e. Successful Offeror and Contractor are synonymous.

f. Project, Services, Scope, and Work are synonymous.

SECTION 2. SCHEDULE OF EVENTS, COMMUNICATIONS

A. SCHEDULE OF EVENTS

Event

Date

Release of RFP

Deadline for written questions and deviation requests from Offerors

Answers for written questions posted

Deadline for Proposals to be submitted

6/22/2026

6/26/2026

7/1/2026

7/9/2026

Anticipated Date of Contract Award

Anticipated Contract Start Date

7/21/2026

7/27/2026

The District reserves the right to adjust these dates during the solicitation process.

Time (CT)

3:00 pm

10:00 am

B. RFP AND ADDENDA

The RFP and addenda may be downloaded from the District website while the RFP is posted.

C. COMMUNICATIONS

Any questions about the RFP must be submitted by the deadline for written questions specified in the

Schedule of Events. Questions must be submitted by email to the District Finance Director, Kathy Phelps, at

kathy.phelps@warren.kyschools.us. Responses will be provided in the addendum, which will be posted to the

WCPS website.

The abovementioned individual shall be the sole point of contact concerning this solicitation. Prospective and

actual Offerors shall not directly contact other District personnel regarding matters concerning this solicitation

or to arrange meetings related to such. Any unauthorized contact may be cause for disqualification of the

Offeror.

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NOTE: Submit any proposed exceptions or deviations to any term, condition, or requirement in this solicitation

prior to the deadline for questions to the contact listed above. Any proposed exceptions or deviations not

submitted by the deadline for questions will not be considered. The District reserves the right to summarily

decline any proposed exceptions or deviations. All requests submitted by the questions deadline will be

reviewed, and the District’s responses will be issued in the RFP addendum.

Any further contract-level considerations may be discussed only with the preliminarily awarded vendor during

negotiations; however, the District is under no obligation to accept any requested changes at that stage, and

some or all may be declined.

D. AMENDMENTS TO THE RFP

Please note that any amendments to a solicitation (such as the revision of the RFP to include the answers to

the written questions) will be posted on the District website where the RFP was originally posted.

It is important for prospective Offerors to check the website regularly for posted addenda. No amendments

will be issued later than seven (7) days prior to the submission deadline of proposals, except for postponing

the date for receipt of proposals, or withdrawing the request for proposals. Each Offeror shall determine prior

to submitting its proposal that it has received all amendments issued. Offerors are responsible for submitting

proposals using the latest version and amendments to the solicitation.

SECTION 3. SCOPE OF SERVICES

A. OVERVIEW

The Warren County Board of Education seeks the goods and services of a qualified vendor to provide athletic

apparel, equipment, uniforms, and accessory products to support its educational and athletic programs. The

District has 4 middle schools and 4 high schools, listed below.

Drakes Creek Middle School

Henry F. Moss Middle School

South Warren Middle School

Warren East Middle School

Greenwood High School

South Warren High School

Warren Central High School

Warren East High School

SCOPE OF SERVICES

The awarded Vendor should be capable of providing a full range of athletic products and related items,

including but not limited to:

➢ Apparel: uniforms, practice gear, footwear, and other team or athletic clothing.

➢ Equipment: wind screens, game and practice balls, helmets, weight‑training equipment, shoulder pads,

and similar athletic equipment.

➢ Major Athletic Installations: scoreboards, videoboards, shot clocks, netting systems, and other new athletic

project components.

➢ Accessories: bags, water bottles, training aids, and other ancillary athletic items.

With the exception of the District Reserved Rights listed below, WCPS Schools will procure all items described

above from the awarded Vendor for the duration of the Contract.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Athletic Apparel, Equipment, Uniforms, and Accessory Products Cost Proposal

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