Addendum No.3 for Liberty County EMS Adm Office

October 29, 2024

LIBERTY COUNTY EMS OFFICES

ADDENDUM NO. 3

Bidders are advised that the requirements of the plans and specifications entitled “Liberty County EMS Offices”, dated 05-13-2024, are amended as follows and this addendum is made part of the Contract Documents.

QUESTIONS

Item No. 1 The TABLE OF CONTENTS in the Project Manual is hereby revised. See attached.

Specification section 011000 SUMMARY is now two pages.

Item No. 2      Section A of the Project Manual, the ADVERTISEMENT FOR REQUEST FOR COMPETITIVE SEALED PROPOSALS, is hereby revised and replaced with the attached “SECTION A – ADVERTISEMENT FOR REQUEST FOR COMPETITIVE SEALED

PROPOSALS”. Proposals are now due on November 8, 2024 at 10:30 a.m.

Item No. 3      Section B of the Project Manual, the REQUEST FOR COMPETITIVE SEALED PROPOSALS, is hereby revised and replaced with the attached “SECTION B - REQUEST FOR COMPETITIVE SEALED PROPOSALS”. Proposals are now due on November 8, 2024 at 10:30 a.m.

Item No. 4      Specification section 011000 SUMMARY is hereby revised. See attached. Low voltage systems are to be provided by the general contractor, not the owner.

End of Addendum

3308 Country Club Road Valdosta, Georgia 31605 Mail: PO Box 5146 Valdosta, Georgia 31603

P. 229.242.2551

F. 229.244.8358

www.mccallinc.com

TABLE OF CONTENTS

COVER 1

TABLE OF CONTENTS 1- 5

BIDDING, GENERAL AND SUPPLEMENTARY CONDITIONS

DIVISION 0 - PROCUREMENT AND CONTRACTING REQUIREMENTS

000115 1-2       LIST OF DRAWING SHEETS

DIVISION 1 - GENERAL REQUIREMENTS

DIVISION 2 – EXISTING CONDITIONS

024000 1-7       DEMOLITION

DIVISION 3 - CONCRETE

033000 1-21     CAST-IN-PLACE CONCRETE

DIVISION 4 - MASONRY

042000 1-16     UNIT MASONRY

DIVISION 5 - METALS

055000 1-9       METAL FABRICATIONS

DIVISION 6 – WOOD, PLASTICS AND COMPOSITES

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

DIVISION 8 - OPENINGS

DIVISION 9 – FINISHES

DIVISION 10 - SPECIALTIES

107516 1-4       GROUND-SET FLAGPOLES

DIVISION 11 - EQUIPMENT

NOT USED

DIVISION 12 – FURNISHINGS

DIVISION 13 - SPECIAL CONSTRUCTION

133419 1-22     METAL BUILDING SYSTEMS

DIVISION 14 - CONVEYING EQUIPMENT

NOT USED

DIVISION 21 – FIRE SUPPRESSION

DIVISION 22 – PLUMBING

DIVISION 23 – HEATING, VENTILATING AND AIR CONDITIONING

DIVISION 26 - ELECTRICAL

DIVISION 27 – COMMUNICATIONS

NOT USED

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

NOT USED

DIVISION 31 – EARTHWORK

DIVISION 32 – EXTERIOR IMPROVEMENTS

SECTION A ADVERTISEMENT FOR

REQUEST FOR COMPETITIVE SEALED PROPOSALS

Liberty County, Georgia publicly advertises its intention to contract for the construction of a New Liberty County EMS facility to be owned by the County and, based on present information, generally described as the project entitled “Liberty County EMS”.

This Notice further advertises a Request for Competitive Sealed Proposals from qualified firms pursuant to O.C.G.A. 36-91-20 et. Seq. for “Liberty County EMS”, dated September 19, 2024. In this regard, all interested persons desiring to contract with the County for the construction of the said EMS facility shall submit sealed proposals marked “Liberty County EMS” regarding the same to the Liberty County Board of Commissioners at its offices located at 112 North Main Street, Courthouse Annex, Room 2200, Hinesville, Liberty County, Georgia 31313, no later than 10:30 a.m., E.S.T., on November 8, 2024. At such time and place, all sealed proposals shall be opened so as to avoid disclosure of contents to competing offerors.

Offerors are hereby advised that a MANDATORY pre-proposal conference will be held at 112 North Main Street, Courthouse Annex, Room 2100 Hinesville, Liberty County, Georgia 31313, on October 9, 2024, at 10:00 a.m., local prevailing time.

Copies of RFP materials are available in printed form (whole complete sets only) from Print Life Printing, LLC, 1006 Williams Street, Valdosta, Georgia, 31601, telephone No.: 229-244- 5598, fax No.: 229-241-1410, email: For security reasons, you must enable JavaScript to view this E-mail address. , for a non-refundable cost as indicated in the RFP , Section 7.

RFP documents, including addenda, may also be obtained (as a courtesy only) by accessing the “Bid Information” tab on the web site of the architect at www.mccallinc.com . RFP documents are available in a PDF file format and may be downloaded and printed by offerors. Information contained in the RFP documents on the website of the architect, in connection with project RFP requirements, is available as a courtesy only and may not be relied upon as accurate or complete for bidding purposes or as Construction Documents. Any claims made that incomplete documentation was posted on the website of the architect will NOT be considered as the offeror is responsible for obtaining an official set of RFP Documents from Print Life Printing as indicated above.

Interested parties are directed to review the complete set of Proposal Documents for complete Project requirements.

SECTION B - REQUEST FOR COMPETITIVE SEALED PROPOSALS

Pursuant to O.C.G.A. § 36-91-20 et. seq.

September 19, 2024

Page Left Blank

Liberty County Board of Commissioners Liberty County EMS

Hinesville, GA

The Liberty County Board of Commissioners is seeking proposals from qualified firms for the project entitled “Liberty County EMS”. The Owner desires that installation of the product commence on or before January 1, 2025.

Any and all transactions made necessary by this RFP, as well as the Proposal Documents, shall be subject to the approval of the Liberty County Board of Commissioners (the “Board”).

The successful Proposer will assume responsibility for the project by issuing a lump sum proposal for the services which shall constitute a contractual obligation. The Proposer shall be required to prepare a project schedule and will be responsible for all methods of construction, safety, and coordination of all construction work and contracts related to insure successful project completion.

B. PERMITS, INSPECTIONS, TESTS AND INSURANCE

All materials and construction shall conform to the requirements of all building codes and sanitary laws in effect in the City and/or County in which the work is performed. The Contractor shall obtain and pay for all necessary permits, all required fees, all inspections and tests not explicitly assigned to the Owner, and insurance required by law related to all work performed on this project. See Instructions to Offerors and consult with City of Hinesville to determine fees.

In addition to the terms defined elsewhere in this RFP, the following terms shall have the meanings indicated below, which are applicable to both the singular and plural thereof.

1. Addenda - Graphic or written documents issued by the Owner prior to the opening of Proposals intended to clarify, revise, add to, or delete information in the original Proposal Documents or in previous addenda.
   1. Offeror - One who submits a Proposal directly to Owner as distinct from a sub-offeror or sub-bidder, who submits a proposal to an Offeror.

1. Proposal - A complete and properly signed offer to perform the services for the prices stipulated in the form submitted by the Offeror in accordance with the Proposal Documents.
   1. Proposal Documents – Shall collectively refer to this RFP, the Project Program, and any and all final Plans and Project Manual dated May 13, 2024, contracts, instruments, or other documents specifically made a part of this RFP or otherwise contemplated to be entered into between the Owner and the Successful Offeror in connection with the Project.

1. The terms “RFP Documents” and “Proposal Documents” are used interchangeably throughout any portion of the Proposal Documents.
   1. Successful Offeror - The responsible and responsive Offeror whose Proposal the Owner determines to be most advantageous to Owner (on the basis of Owner's evaluation as hereinafter provided) and to whom Owner makes an award.

Additionally, for purposes of this RFP, "herein," "hereby," "hereunder," hereof," "hereinbefore," "hereinafter" and other equivalent words refer to this RFP and not solely to the particular portion thereof in which any such word is used, and “including” or “include” means including without limitation.

From the issue date of this RFP until a Successful Offeror is selected and the selection is announced and Proposal Documents are executed, Offerors are not allowed to communicate for any reason with any employees of the Owner, the Board, or members of the Selection Committee with respect to this RFP or the Project, except for (i) submission of questions as authorized by this RFP, (ii) during the pre-proposal conference, (iii) during scheduled and authorized interviews for purposes of evaluation, and (iv) during authorized negotiations following opening of the Proposals. For violation of this provision, the Owner reserves the right to reject the Proposal of the offending Offeror.

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Hinesville, Georgia. The Owner reserves the right to adjust the schedule as it deems necessary or convenient.

Other Requirements : Offerors are hereby advised that a MANDATORY p re-proposal conference will be held at the Liberty County Commission office, located at 112 North Main Street, Courthouse Annex, Room 2100, Hinesville, Liberty County, Georgia 31313, on October 9, 2024, at 10:00 a.m., local prevailing time. Offerors who fail to arrive at the conference by this appointed time are subject to disqualification at the discretion of the Architect. Attendance by offerors is required, and any proposal received from an offeror who did not attend the pre-proposal conference will not be considered. Detailed requirements and specifications for the Liberty County EMS Project are included in the RFP documents described below.

All Proposals shall be prepared in accordance with this RFP, and shall include the following:

(i) a Statement of Qualifications (see Sec. 16 below); (ii) a Proposal Form which includes an “Authorization to Investigate” and a Statement Pursuant to O.C.G.A. § 36-91-21(d) (see Exhibit A); (iii) Proposal Security (see Sec 10); (iv) Contractor Affidavit (See Exhibit B), (v) required M/WBE documentation (see Section 27 and Exhibit C), (vi) Local Vendor Preference Policy Affidavit of Certification, if applicable (See Section 28 and Exhibit D), (vii) any and all other items or documents required or authorized by this RFP. Offerors must provide one (1) original and four (4) hard copies of the completed Proposal for a total of five (5) sets of the Proposal. Each such set shall be identical and include a transmittal letter. Proposals must be typed on standard (8 ½” x 11”) paper. The pages of the Proposal (except any appendix or other attachments) must be numbered. A table of contents, with corresponding tabs, is required. All Proposals shall be prepared simply, succinctly and economically, to provide a straightforward and concise description of the matters requested. Emphasis must be on completeness, relevance, and clarity of content. To expedite the review of Proposals, it is essential that Offerors follow the format and instructions set forth herein. The Proposal shall be signed as follows:

1. A Proposal submitted by a partnership shall list the names of all partners and shall be signed in the partnership name by one of the authorized members of the partnership. If there is no partner who is a Georgia resident, the name and address of an entity designated to receive service of process for the partnership in Georgia must be provided.
2. A Proposal submitted by a corporation, limited liability company, or other legal entity not a partnership shall be signed under the legal name of the entity by the officer, manager, or other person(s) duly authorized to bind said entity. The name of each person signing the proposal shall be typed or printed below the signature. If not a Georgia Corporation, there must also be evidence that the corporation is authorized to transact business in Georgia.
3. A Proposal from an individual who is not a Georgia resident shall provide the name and address of an entity in Georgia with the authority to accept service of process for the individual.
4. All names must be typed or printed in ink below the signature.
5. The address, email address, facsimile and telephone number for communications regarding the Proposal must be shown.

Copies of Proposal Documents (whole complete sets only of Plans, Project Manual, addenda) are available in printed form from Print Life Printing, LLC, 1006 Williams Street, Valdosta, GA 31601, telephone No.: 229-244-5598; fax No.: 229-241-1410; email: For security reasons, you must enable JavaScript to view this E-mail address. , for a non-refundable cost of $275.00 dollars per set including regular ground shipment. Print Life Printing will also issue addenda, by email, regular mail or UPS, to each entity receiving Proposal Documents from Print Life Printing.

Offerors are cautioned that acquisition of Proposal Documents through any source other than as described above is not advisable. Acquisition of Proposal Documents from unauthorized sources places the offeror at risk of receiving incomplete or inaccurate information upon which to base a proposal.

Proposal Documents, including addenda, may also be obtained (as a courtesy only) by accessing the “Proposal Information” tab on the web site of the architect at www.mccallinc.com . Proposal Documents are available in a PDF file format and may be downloaded and printed by offerors.

Any addenda to the Proposal Documents issued by the architect will be forwarded by Print Life Printing to all plan holders who have purchased Proposal Documents from Print Life Printing. In addition, all addenda will be issued and posted in the Proposal Documents project file on the website of the architect.

Although Print Life Printing will forward all addenda to all plan holders who have purchased Proposal Documents from Print Life Printing, ALL offerors are responsible to check for any issued addenda to the Proposal Documents and to acknowledge all addenda in the Proposal Form included herewith.

Information contained in the Proposal Documents on the website of the architect, in connection with project requirements, is available as a courtesy only and may not be relied upon as accurate or complete for bidding purposes or as Construction Documents. Any claims made that incomplete documentation was posted on the website of the architect will NOT be considered as the offeror is responsible for obtaining an official set of Proposal Documents from Print Life Printing as indicated above.

Contractors, subcontractors, and suppliers involved in any construction of the project will secure Proposal Documents for use in the construction for their own use, at their own cost, as described above.

Offerors are advised that a list of Proposal Documents recipients from Print Life Printing will only be maintained and will only be available from Print Life Printing by fax or email until the date and time that proposals are due.

ALL offerors and all subcontractors are responsible for examining the FULL set of Proposal Documents and other related data to determine that they are offering a price for the complete Work of each portion of the Project.

1. It is the responsibility of each Offeror before submitting a Proposal:
   1. To examine and study thoroughly the Proposal Documents and other related data identified in the Proposal Documents;
   2. To visit the Project Site to ascertain by inspection pertinent local conditions such as location, character and accessibility of the site, including existing surface conditions in the work area; availability of facilities, location and character of existing work within or adjacent thereto, labor conditions, etc.;
   3. To become familiar with and satisfy Offeror as to all federal, state, and local laws and regulations that may affect cost, progress, or performance of the services requested;
   4. To obtain and carefully study (or assume responsibility for doing so) all additional or supplementary examination investigations, explorations, tests, studies, and data concerning conditions at the Project Site which may affect cost, progress, or performance or the services requested or which relate any aspect of the means, methods, techniques, sequences, and procedures to be employed by Offeror, including any specific means, methods, techniques, sequences, and procedures of construction expressly required of the Proposal Documents, and safety precautions and programs incident thereto;

1. To study and carefully correlate Offeror's knowledge and observations with the Proposal Documents and such other related data;
2. To promptly notify Owner of all conflicts, errors, ambiguities or discrepancies which Offeror has discovered in or between the Proposal Documents and such other related documents;
3. To agree at the time of submitting its Proposal that no further examinations, investigations, explorations, tests, studies or data are necessary for the determination of its Proposal for performance of the services requested at the price proposal and within the times and in accordance with the other terms and conditions of the Proposal Documents;
4. To determine that the Proposal Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the services requested.

1. INTERPRETATIONS AND ADDENDA.
   1. All questions relating to the meaning or intent of the Proposal Documents must be emailed to the Project Architect, Rusty McCall, at For security reasons, you must enable JavaScript to view this E-mail address. , not later than 5:00 p.m. on October 17, 2024 (No phone calls please). Failure on the part of the successful offeror to do so shall not relieve him as contractor of the obligation to execute such work in accordance with a later interpretation by the Architect. Interpretations or clarifications considered necessary by the Architect in response to such questions will be issued by Addenda mailed or otherwise delivered (e.g. electronic mail, posting on website, facsimile, etc.) to all prospective Offerors having purchased the Proposal Documents from Print Life Printing. Only questions answered by formal written Addenda will be binding. Neither the Owner nor Architect will be responsible for any oral instructions, and oral or other interpretations or clarifications not issued in writing as specified herein will be without legal effect.
   2. Subject to O.C.G.A. §36-91-20(d), the Owner expressly reserves the right to revise, amend or otherwise change, at any time, any and all of the terms and requirements for Proposals set forth herein as deemed advisable by the Owner.

1. PROPOSAL SECURITY.
2. Each Proposal must be accompanied by appropriate security (the “Proposal Security”) made payable to the Owner in an amount of five percent (5%) of Offeror's maximum estimated construction price and in the form of a proposal bond (on form attached, if a form is prescribed) issued by a surety company licensed in Georgia with an "A" minimum rating of performance. In lieu of said proposal bond, the Owner will accept a cashier’s check, certified check or cash in an amount determined in accordance with the preceding sentence, payable to and for the protection of the Owner. Any Proposal submitted without said proposal bond (or an approved alternate) shall be ineligible for consideration and shall be returned to Offeror.
3. Offerors will be required to honor their Proposals for a minimum of sixty (60) days following opening of such Proposals; provided that any Offeror that is determined by the Owner to be unlikely of being selected for award of the contract opportunity shall be released from its Proposal as soon as practicable; and the security deposited by such unsuccessful Offerors will be returned no later than sixty (60) days following opening of the Proposals, without interest or profit of any kind.

Offeror is advised that he will be required to commence actual physical work on the site with an adequate force and equipment within ten days of a date to be specified in a written order of the Owner and to substantially complete work on or before the contractual Substantial Completion date. Number of days after substantial completion to 100% completion including deficiency list and required closeout documents shall not exceed twenty (20) days. The Contractor hereby acknowledges that time is of the essence and in this contract is a material consideration thereof.

1. SUBCONTRACTORS, SUPPLIERS, AND OTHERS.

1. Offerors are required to furnish to the Owner, as a part of their Proposal, a listing of all subcontractors (including subcontractors’ final proposal amounts) proposed to be

used by said Offeror in conjunction with the project. If the Owner has reasonable objection to any proposed subcontractor the Owner may, before an award is made, request the apparent Successful Offeror to submit a substitute, in which case the apparent Successful Offeror shall submit an acceptable substitute, and said Offeror’s Proposal price will be increased (or decreased) by the difference in cost occasioned by such substitution, and the Owner may consider such price adjustment in evaluating Proposals and making the contract award.

1. If the apparent Successful Offeror declines to make any such substitution, the Owner may award the Contact to the Offeror who submitted the next most advantageous offer to the Owner that proposes to use acceptable subcontractors in connection with the Project. Declining to make requested substitutions will not constitute grounds for forfeiture of the Proposal security of any Offeror. Any subcontractor so listed and against which the Owner makes no written objection prior to awarding the subject contract will be deemed acceptable to the Owner, subject to revocation of such acceptance after execution of all of the Proposal Documents as provided therein.
2. The Successful Offeror shall not be required to employ any subcontractor against whom the Successful Offeror has reasonable objection.

1. SUBMITTAL OF PROPOSALS.

1. Proposals shall be submitted to the Liberty County Board of Commissioners at its offices located at 112 North Main Street, Courthouse Annex, Room 2200, Hinesville, Liberty County, Georgia 31313, prior to the time specified in the Schedule of RFP Events (Section 5), and shall be enclosed in a sealed, opaque envelope, marked with the Project title, and name and address of the Offeror, and accompanied by the Proposal Security and other required documents. If the Proposal is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "PROPOSAL ENCLOSED" on the face of it.
2. Each Offeror is responsible for seeing that its Proposal is received by the Owner not later than the advertised time set for the submission deadline for the Proposals.

1. MODIFICATION AND WITHDRAWAL OF PROPOSALS .

1. Proposals may be modified or withdrawn by an appropriate document duly executed (in the manner that a Proposal must be executed) and delivered to the place where Proposals are to be submitted at any time prior to the opening of proposals.
2. Once Proposals have been opened, Proposals may only be withdrawn for appreciable error in accordance with (and as limited by) O.C.G.A. § 36-91-52, and only upon duly signed, written notice actually received by the Owner prior to award of the contract and not later than 48 hours after the opening of the Proposals, excluding Saturdays, Sundays, and legal holidays. Thereafter, that Offeror will be disqualified from further consideration.

Sealed Proposals will be opened immediately following the time required for receipt of such Proposals. All sealed proposals shall be opened so as to avoid disclosure of contents to competing Offerors. Unless otherwise stipulated by the Owner by appropriate Addendum, the attendance of Offerors at the Proposal opening shall not be required.

A Statement of Qualifications shall be included and made a part of the Proposal, and shall be formatted as provided in Section 6 above and the other provisions of this RFP. The content of said Statement of Qualifications must be categorized and numbered as outlinedbelow, and responsive to all requested information:

A1. Basic Company Information. Provide company contact information including e- mail address, and company website (if available). Identify the location of the office from which services will be managed and this office’s proximity to the Project Site. Provide form of ownership, including state of residency or incorporation, and number of years in business. Identify whether the firm is a sole proprietorship, partnership, corporation, limited liability corporation (LLC), joint venture, or other legal organizational structure.

A2. Firm History. Describe the history and growth of the firm. Provide general information about the firm's history, including disciplines and numbers and classifications of employees, and locations and staffing of offices.

A3.  Litigation History. Has the firm been involved in any litigation in the past ten

(10) years with clients where the firm was found responsible or paid settlement charges? List any active or pending litigation and explain its nature and current status. List any active claims against your firm or against clients where your firm is named.

A4. Fiscal Solvency. List the firm’s annual average revenue for the past two (2) years and supply main financial and banking references.

A5. Involuntary Terminations. Provide information as to whether or not the firm, or member thereof, has ever been involuntarily removed from a contract or failed to complete a contract as assigned.

A6. Confirming Statement. The following statements shall be provided with the proposal:

Attach a statement to the proposal form on Surety Company letterhead, signed by an officer of the Surety Company listing State of Georgia license, A.M. Best "A-6" rating (or better), and US Treasury Circular 570 listing including underwriting limitation, and confirming surety company’s willingness and ability to issue the required performance and payment bonds for this project and contractor.

In addition, the Offeror will issue the following statement asserting that the firm meets the minimum qualifications required to properly and adequately provide the services contemplated hereby (supporting information is requested further into the process). The signed statement shall include the following:

(At the same time that the successful offeror delivers executed Proposal Documents and Performance and Payment Bonds, he will also be required to furnish insurance certificates which reflect coverages as required by the Proposal Documents.)

B1. Provide professional qualifications and description of experience for principal management and key personnel proposed to undertake the Project.

B2. Provide information on the firm’s experience providing services for projects and clients of similar size, function, and complexity. Describe no more than five (5) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the scope at hand. For each project, the following information shall be provided:

C1. Provide any information that may serve to differentiate the firm from other firms in suitability for the services contemplated in this RFP. Include all unique qualifications the firm feels are especially relevant to the Project.

C2. Provide information on current and projected workloads of the firm and any potential impact to the services to be provided in connection with the Project.

C3. Provide evidence of your firm’s ability to gather service resources in the Project locality and to otherwise deliver the Project within the completion dates specified in this RFP with the least risk of delay or dispute.

C4. Provide detailed and verifiable information on the non-discrimination policies of the firm, record of addressing public safety, social and environmental concerns; accessibility and opportunities for persons with disabilities and special needs, and special services for scope-related concerns.

C5. Provide information on any special, relevant, innovative or unique qualifications for the requested scope of services.

C6. Provide information on any management techniques or methodologies offered by the firm that may be particularly suitable for the required services.

1. EVALUATION AND AWARD OF CONTRACT. The owner shall evaluate Proposals in order to obtain the most advantageous Proposal from said responsive and responsible offers. The Owner will award the contract in accordance with this procedure.

1. Rating of Evaluations

Following the opening of the sealed Proposals, The Owner will evaluate all Proposals based on criteria set forth in Section 16 of this RFP, final cost associated with completion of the project and estimated time for completion. In making such evaluation, the maximum points which the Owner may assign to the evaluation criteria shall be as follows: (i) Description and Resources of Firm (up to 15 points); (ii) Experience and Qualifications (up to 15 points); (iii) Statement of Suitability (up to 15 points); (iv) Guaranteed construction cost (up to 45 points); (v) and estimated time for project completion (up to 10 points), for a total possible maximum of 100 points. An additional 10 points may be added for Qualified Local Vendor Preference, if applicable. (See Exhibit E for a Sample Scoring Analysis Sheet)

1. Evaluation of the Proposals described in the preceding paragraph will be undertaken by the Owner through a selection panel consisting of representatives of the Owner. As soon as practicable following said evaluations, the Owner, taking into consideration those same criteria relied upon by the Selection Panel, shall consider and confirm (in writing) which Proposal is the most advantageous to Owner (in its sole judgment), and, subject to its right to reject any such Proposal, the Owner will award the Proposal to such Offeror, subject to the execution and delivery by the Owner of the Project Contract.

1. Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any Proposal and to establish the responsibility, qualifications and financial ability of Offerors, proposed subcontractors, suppliers and other persons and organizations to perform and furnish the services contemplated by this RFP.
2. The submission of Proposals hereunder shall invest offeror with no interest, right or claim of any kind with respect to the contract to be awarded. Furthermore, the Owner reserves the right to reject all Proposals in its absolute discretion for any reason whatsoever, with or without cause, and thereafter re-advertise the contract opportunity.
3. The Owner, in its absolute judgment, reserves the right to waive any technicality, noncompliance, or informality in evaluating Proposals or otherwise in administering the RFP process.

1. OWNER NOT BOUND.

This RFP is not an offer to contract or a solicitation of bids, and any Proposal submitted in response hereto, regardless of whether the Proposal is determined to be the most advantageous Proposal (or is in fact awarded), is not binding upon the Owner, and does not obligate the Owner to procure or contract for any services. Neither the Owner, nor any Successful Offeror, will be bound unless and until all Proposal Documents required by the Owner are negotiated and fully approved and accepted by the Owner, and the Successful Offeror, as evidenced by said parties’ signature and delivery of the Proposal Documents.

When the Successful Offeror delivers the executed Proposal Documents to the Owner, they must be accompanied by appropriate performance and payment bonds approved by the Owner. The payment and performance bonds shall each be in an amount equal to 100% of the contract amount and shall be increased as the contract amount increases. Bonds shall be provided on forms included in Section D of the Specifications, Appendix A.

When the Owner gives a conditional notice of award to the Successful Offeror, it will be accompanied by the required number of unsigned counterparts of the Proposal Documents

required by the Owner in connection with the Project. Unless otherwise extended by the Owner, the Contractor shall, within ten (10) calendar days from the receipt of such documents, sign and deliver the same to the Owner, accompanied by the required payment and performance bonds.

The Successful Offeror and its subcontractors shall comply with local, State and Federal regulations, rules, order, and laws applicable to the Project.

The Successful Offeror shall not commence work under the Proposal Documents until it has obtained all the insurance required by said Proposal Documents and current certificates have been submitted to and approved by the Owner.

Any conflict between the public notice advertising this RFP and the Proposal Documents made available to Offerors following such advertisement shall be controlled by the latter.

All costs incurred by Offeror in connection with the Proposal, of whatever amount and nature, direct or indirect, shall be borne exclusively and completely by Offeror, and neither the Owner nor the Agency shall have absolutely no liability or obligation of any kind for such costs. All Proposals upon receipt by the Owner shall become the property of the Owner.

Subject to O.C.G.A. 36-91-21(c)(2), Offerors are advised that the contents of any Proposal and all documents and information submitted in connection therewith may be subject to disclosure as required by The Georgia Open Records Act and any and all other applicable laws, and the Offeror does hereby release and forever discharge the Owner and the Agency, and its members, officers, employees, representatives, and agents from any damage, suit, costs, or other liabilities of whatever kind arising from such disclosure. Without limiting the foregoing, Offerors are specifically advised that labeling information provided in Proposals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view.

This RFP is made expressly subject to, and is qualified in its entirety by, all applicable provisions of the Georgia Local Government Public Works Construction Law, O.C.G.A. § 36-

91-1 et seq. (the “Act”). To the extent any portion of this RFP directly conflicts with the provisions of the Act, this RFP shall be deemed modified so as to comply with said Act.

This project will require minority participation. Reference the “Liberty County Minority/Women Business Enterprise Policy” (Exhibit C) for compliance and documents required.

1. Bidders shall submit with their bid a separate sealed envelope containing all requested M/WBE forms and documentation listed in the M/WBE Policy.
   1. Forms for minority participation program are enclosed at the end of Exhibit C.
   2. The project is required to minimally achieve a participation goal with respect to MBE firms of 10% and participation goal with respect to WBE firms of 3%, with a combined desired minimum participation goal for W/MBE of 13%. Contract goals will be expressed as a percentage of the total dollar amount of contract. Proposers should pay special attention to this policy and forms provided therewith. Liberty County’s MWBE compliance officer is Ms. DeLisa Clift who may be reached at (912)- 368-3471 or For security reasons, you must enable JavaScript to view this E-mail address. concerning questions and policy application.

Carefully review the requirements of this section prior to completing the Affidavit of Certification (Exhibit D). If it is determined that an offeror who submits an affidavit is not eligible to receive local vendor preference points, that offeror will be considered non- responsive and will be disqualified from being considered for this project.

1. Local Preference . Except as otherwise required by applicable state or federal law, in the contracting for goods and services of all kinds and description, when such goods and/or services are to be obtained, whether through an invitation for bids or a request for competitive sealed proposals, local preference shall be given to:
   1. Businesses having a business location within the geographic boundaries of Liberty County; and
   2. Businesses where at least 51 percent of the owners of the business are residents of Liberty County but the business is located outside of Liberty County; and
   3. Businesses where at least 51 percent of the employees of the business are residents of Liberty County but the business is located outside of Liberty County.

1. Definitions. For purposes of this section:
   1. The term "business location" means that the business has a staffed, fixed,

physical, place of business located within Liberty County and has had the same for at least one year prior to the date of the business' submission of its proposal or bid, as applicable and has had held a valid business license from Liberty County for the business at a fixed, physical, place of business, for at least one year prior to the date of the business' submission of its proposal or bid, as applicable.

1. The term "residents of Liberty County" means persons whose residence is within the geographic boundaries of Liberty County; and
2. The residence of any person shall be such person’s present, permanent home where that individual intends to stay indefinitely and to which that individual returns following periods of temporary absence.

1. Proposal Method . Whenever goods or services of any kind or description are to be obtained through the solicitation of competitive sealed proposals, local preference shall be included as an evaluation criteria to be considered by the vendor selection committee. In this regard, ten (10%) percent of the total points available to each offeror shall be awarded on the basis of whether the offeror is a local business. Offerors who are a local business shall be entitled to and shall receive the local preference points provided for in this section. The foregoing shall only apply to proposals which are expressly and specifically governed by the Georgia Local Government EMS Construction Law, O.C.G.A. §§ 36-91-1 et seq., or other applicable state or federal law, and shall not apply to Exempt Procurement Opportunities (as defined below).
2. Bid Method . Whenever goods or services of any kind or description are to be obtained through an invitation for bids, for the purpose of making an award to the lowest responsible bidder where two or more bidders have submitted the lowest bid with each of said bids being otherwise equal with respect to cost, but only one such bidder is a local business, then the recommendation for award shall be in favor of the bidder who is a local business. The foregoing shall only apply to bids which are expressly and specifically governed by O.C.G.A. §§ 32-4-42 et seq. or the Georgia Local Government EMS Construction Law, O.C.G.A. §§ 36-91-1 et seq., or other applicable state or federal law, and shall not apply to Exempt Procurement Opportunities (as defined below).
3. Exempt Procurement Opportunities . With respect to the procurement of goods or services which are not specifically and expressly governed by O.C.G.A. §§ 32-4-42 et seq. or the Georgia Local Government EMS Construction Law, O.C.G.A. §§ 36-91-1 et seq., or other applicable state or federal law (collectively, “Exempt Procurement Opportunities”), Liberty County shall be free to contract with such contractors and vendors as it determines appropriate in accordance with applicable local ordinances, policies, and practices.

1. Subject to State and Federal Law . Nothing herein shall be interpreted to mean that

Liberty County is relieved from observing and complying with applicable state and federal laws, including, without limitation, O.C.G.A. §§ 32-4-42 et seq. and the Georgia Local Government EMS Construction Law, O.C.G.A. §§ 36-91-1 et seq. In the event of a direct conflict between any such applicable state and/or federal laws and the provisions of this policy, said state and/or federal laws shall in all instances govern. Additionally, this policy shall not restrict or limit the right of Liberty County to award contracts for goods and services in accordance with its local ordinances, policies, and practices (as Liberty County determines appropriate) to the extent that the same are not subject to the provisions of said state and federal laws.

1. Partnership; Joint Venture . Whenever a proposal or bid is submitted by a partnership, or joint venture, the local preference provided for in this section shall be awarded if a local business is a signatory to the partnership or joint venture agreement and has at least a fifty-one (51%) percent ownership interest (or its equivalent), as determined by the vendor selection committee, in the offeror or bidder. No local preference shall be given on the basis of the business location, the percentage of owners of the business whom are residents of Liberty County, or the percentage of employees of the business whom are residents of Liberty County of any affiliated business, subcontractor, or consultant.
2. Certification . Each business seeking local preference points hereunder shall certify under oath (See Exhibit D – Affidavit of Certification) that it is eligible to receive the local preference points as set forth above as a part of the submission of its proposal or bid to Liberty County and, in the event the affidavit or other declaration under oath is determined to be false, such business shall be deemed "non-responsive" and shall not be considered for award of the applicable contract.

EXHIBIT A

Liberty County Board of Commissioners 112 N. Main Street

Hinesville, Georgia 31313

Tele: (912) 876- 2164

Fax: (912) 369- 6969

PROPOSAL FORM

Liberty County EMS for Liberty County

MANDATORY PROPOSAL FORM: This form must be submitted to the County at its offices located at 112 North Main Street, Courthouse Annex, Room 2200, Hinesville, Liberty County, Georgia 31313, prior to the Submission Deadline (i.e. November 8, 2024, at 10:30 a.m., unless changed by Addendum), and must be accompanied by the following documents:

The above materials must be submitted in a sealed envelope in the manner provided in the Proposal Documents. If this form is not fully and accurately completed and submitted to the County, together with the other documents listed above, as required in the Proposal Documents, the County may (in its sole and absolute discretion) reject the Proposal.

SECTION I – Terms of Proposal

This Proposal is submitted in accordance with the Proposal Documents and made subject to the following:

(10) calendar days from Offeror’s notification of acceptance of the Proposal. Failure to execute the Agreement in the time prescribed will result in retention by the County of the Proposal Security and disqualification of the Offeror.

(60) days after the date set for the opening of sealed proposals and the undersigned fails to execute the contract within ten (10) days after written notice of such acceptance or if he fails to furnish both Performance and Payment Bonds from the undersigned, the obligation of the Proposal Security will remain in full force and effect and the money payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure; otherwise, obligation of the bond will be null and void.

1. In submitting this Proposal, Offeror represents, as may be more fully set forth in the Proposal Documents, that:

1. Offeror acknowledges that he has exercised due diligence in connection with the discovery of ambiguities, inconsistencies, coordination, errors and omissions in connection with the contract documents of this work and has included the cost of ambiguities, inconsistencies, coordination, errors and omissions (except covered existing conditions) in the contractor’s proposal for the work.
2. Offeror acknowledges receipt of Addenda No.(s)                       issued by the County in connection with this Proposal and the Project. Offeror further acknowledges that offeror has carefully read, examined, and reviewed the addenda and fully understands the same, and the cost of any changes included in the addenda is incorporated into the Proposal for this Project.

1. This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation. Offeror has not, directly or indirectly, (i) induced or solicited any other Offeror to submit a false or sham Proposal; (ii) solicited or induced any Person to refrain from submitting a Proposal; or (iii) sought by collusion to obtain for itself any advantage over any other Offeror or over the County.
2. If the Offeror is not a natural person, that it has the full and complete right, power and authority to submit this Proposal and perform the terms of the Agreement (if accepted by the County), and the same has been duly and validly authorized by all necessary action on the part of the Offeror, and no additional authorization, consent or permit is required.

1. If the Offeror is not a natural person, the individual or individuals signing this Proposal on behalf of the Offeror has or have the right, legal power and actual authority to bind the Offeror to the terms and conditions of this Proposal.
2. For and in consideration of the sum of $10.00, the receipt of which is hereby acknowledged, the undersigned assumes the obligation to save the Owner and the Architect harmless and to indemnify the Owner and Architect for every expense, liability or payment arising out of or through injury (including death) to any person or persons or damage to property of any persons of any place in which work is located arising out of or suffered through any act or omission of the Contractor or any subcontractor, or anyone either:

1. directly or indirectly employed, by or
2. under the supervision or any of them in the prosecution of the work included in this contract.

SECTION II – Proposal Amount

Subject to the foregoing and the terms contained in the Proposal Documents, the Offeror does hereby submit a guaranteed cost proposal for completion of the base proposal portion of the Project, as described above, in the following amount (the “Base Proposal Amount”):

($                                  )

(in words)                                                                                                                                                      (in numbers)

SECTION III – Unit Prices and Alternates

1. UNIT PRICES – NOT USED
2. ALTERNATES – NOT USED

SECTION IV – Contract Time

COMMENCEMENT OF WORK

Undersigned agrees to commence actual physical work on the site with an adequate force and equipment within ten days of a date to be specified in a written order of the Owner and to substantially complete work on or before

(                        ) consecutive calendar days from and

(in words)                                                  (in numbers)

including said date. Number of days after substantial completion to 100% completion including deficiency list shall not exceed twenty (20) days. The Contractor hereby acknowledges that time is of the essence and in this contract is a material consideration thereof.

Unless otherwise provided herein, all capitalized terms used in this Proposal shall have the meaning ascribed in the Proposal Documents.

DATE:                                                      , 2024.

AUTHORIZATION TO INVESTIGATE

Offeror consents to and authorizes the full investigation of the information given herein or in such other forms completed in connection with this proposal and consents to representatives of the Liberty County Commission (Owner) contacting the named references, named financial institutions, and such other persons as may be needed to confirm such information, and waives any right offeror may have for such information to remain confidential. The furnishing of false or misleading information or the intentional withholding of material facts (as determined by the Authority in its sole discretion), shall be a reason for rejection of the proposal.

STATEMENT PURSUANT TO O.C.G.A. § 36-91- 21(d)

Offeror affirms that no person, by himself or herself, or anyone associated with Offeror in any way whatsoever, has prevented or endeavored to prevent competition in bidding or proposals by any means whatsoever. No person who desires to procure such work for himself or herself or for another shall prevent or endeavor to prevent anyone from making a bid or proposal therefore by any means whatsoever, nor shall such person so desiring the work cause or induce another to withdraw a bid or proposal for the work. Offeror further affirms and covenants that it will make an oath confirming the foregoing (as required by O.C.G.A. § 36-91-21(e)) prior to commencing any work, should it be awarded the contract which is the subject of this proposal.

NOTE : AIA DOCUMENT A305 (Contractor’s Qualification Statement) must be fully and accurately completed by offeror and attached to this form. If any of the information requested hereinabove appears on the AIADOCUMENT A305 form and is otherwise redundant, reference to said AIA DOCUMENT A305 form may be made hereinabove in lieu of the required statement.

OFFEROR:

If an individual(s):                                                                                If a legal entity not an individual(s):

Name(s):                                                                                Signature(s):

Offeror’s Address:

Name:                                                                            , a limited liability company/corporation/other

By:

(signature)

Name/Title:

Offeror’s Tele/Fax:                                /

Offeror’s Email:

EXHIBIT B

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on        ,                          , 202  in      (city),                                  (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE              DAY OF                             ,202  .

NOTARY PUBLIC

My Commission Expires:

It is the policy of the Board of Commissioners of Liberty County (BOARD) to provide minority and women owned and operated business enterprises (M/WBE or MWBE) with equal opportunity in connection with the BOARD’s procurement and contracting activities, consistent with federal, state, and local laws. In furtherance of such policy, this Minority/Woman Business Enterprise Policy (Policy) is adopted.

The objectives of this Policy are as follows:

1. To the extent resources will permit, to advocate for the successful development of M/WBE firms by providing information, education, and continuous training;
   1. To provide initiatives, processes, and programs that will maximize the inclusion of M/WBE firms in the procurement and contracting activities of BOARD;
      1. To ensure that this Policy and resulting programs and initiatives are narrowly tailored in accordance with applicable law;
         1. To ensure that all participating M/WBE firms have been certified by a BOARD recognized certifying agency;
            1. To make every reasonable effort to remove barriers to the participation of M/WBEs in BOARD contracts and projects;
            2. To assist the development of M/WE firms that can compete successfully in the market place; and
            3. To make every reasonable effort to maximize the level of contracting between the BOARD and M/WBE firms as prime contractors, subcontractors, or suppliers.

In addition to any terms that may be defined elsewhere in this Policy, the following terms shall have the meaning set forth below:

Best Value Contracting – A procurement method that provides the BOARD the opportunity to consider factors in addition to price in awarding a contract.

Bid - A written quotation, proposal or offer by a bidder to perform or provide labor, materials, equipment, supplies or services to the BOARD, submitted in response to a competitive bidding solicitation issued by the BOARD. Without limiting the foregoing, the term “bid” shall include any bid or proposal contemplated under the Georgia Local Government EMS Construction Law, O.C.G.A. § 36-91-1.

Bidder – A business enterprise that submits a bid as defined herein.

Business Enterprise – A natural person or legal entity, including but not limited to a corporations, partnerships, limited liability companies, sole proprietorships, joint stock companies, joint ventures or any other private, legally recognized entity; provided, however, that this Policy shall not apply to contracts entered into with governmental entities (as identified by the BOARD).

Certification – The process by which M/WBEs verify their status to the BOARD in order to be considered an M/WBE. Certification is a requirement of all M/WBEs that are registered with the BOARD and is a prerequisite to participation by M/WBEs under this Policy.

County and County Limits – Liberty County, Georgia, and the incorporated and unincorporated areas thereof.

Compliance – The condition or status of a contractor whose bid demonstrates that it complies with the this Policy and the goals and requirements promulgated and establish pursuant hereto.

Construction – The process of building, altering, repairing, improving or demolishing any public structure or building, or other public improvements of any kind to any public real property. It does not include the routine operation, routine repair or routine maintenance of existing structures, buildings or real property.

Contract – Any and all agreements, regardless of what they may be titled, for the procurement of supplies, services, or construction.

Contract Compliance Officer- The BOARD employee, agent, or designee responsible for insuring compliance with and adherence to M/WBE goals in a given contract.

Contractor – Any business enterprise that has entered into a contract with the BOARD.

Control or Controlled – As used in this Policy, this term refers to an individual’s relationship with a M/WBE and shall mean to actually possess and exercise the legal authority and power to manage business assets and/or daily operations of the business and to actively and continuously exercise such managerial authority and power in determining the policies and directing the operations of the business, as opposed to a nominal relationship existing only to create the appearance of minority or woman ownership.

Exclusive Prime/Subcontractor Relations – Agreements made between a Contractor and an M/WBE in which the M/WBE promises not to provide subcontracting quotations to other bidders or potential bidders in exchange for preferential treatment from the Contractor. Such practice is prohibited by the BOARD. Contractors engaging in such practice risk suspension or debarment from performing or bidding on future BOARD contracts.

Goal – The percentage of M/WBE participation on a given project. Goals are established on a per contract basis based, among other factors, on trade types involved and the historical participation of M/WBEs relative to their market share.

Joint Venture – An association of an M/WBE firm and one or more other firms to carry out a single, for profit business enterprise, for which the venture will be recognized as partially M/WBE (based on the proportion of M/WBE ownership and participation in the joint venture).

Minority – A citizen of the United States or a lawfully admitted resident alien, who is a member of any of the following groups:

1. African American – All persons having origins in any of the Black racial groups of African descent as well as those identified as Jamaican, Trinidadian, and West Indian;
   1. Asian or Pacific Islander – All persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands. This area includes, for example, China, Japan, Korea, the Philippine Islands and Samoa;
   2. Asian-Indian – All persons whose origins are from India, Pakistan and Bangladesh;
      1. Hispanic – All persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race;
         1. American Indian and Alaskan Native – All persons having origins in any of the original peoples of north America, and who maintain cultural identification through tribal affiliation or community; to include Aleuts and Eskimo; and
         2. Other – All persons belonging to an ethnic or minority group identified by the Georgia or U.S. Supreme Court as a “discrete and insular” minority or “suspect class” afforded special protection under the Equal Protection Clause of the U.S. Constitution because of inherent personal characteristics.

Minority Business Enterprise or MBE – An entity or institution that is certified as at least 51% owned and controlled by one or more minority individuals, or, in the case of a

publicly owned business, at least 51% of the stock is owned by one or more minority individuals. The ownership interest must be real and continuous, and not created solely to meet the requirements of this Policy. This definition shall include educational and other non-profit entities designated as such under section 501(c) of the U.S. Tax Code, that have a recognized historical association with a minority.

MWBE Contractor - The contractor responsible for the management and administration of this Policy. The MWBE Contractor is responsible for implementing all aspects of this Policy to the extent set forth herein and in the contract between the BOARD and said contractor. In the event that the BOARD elects not to contract out such services, reference to MWBE Contractor herein shall mean the person employed by the BOARD to perform the functions of the MWBE Contractor hereunder.

Duties and responsibilities of the MWBE include, but are not necessarily limited to, the following:

1. Gathers and reports statistical data and other information as required;

1. Reviews third party contracts and purchase requisitions for compliance with this Policy;

1. Works with the BOARD to set overall goals;

1. Ensures that bid notices and requests for proposals are available to M/WBEs in a timely manner;

1. Identifies ways to better achieve and improve the objectives of this Policy;
2. Analyzes the BOARD’s progress toward goal attainment;

1. Participates in pre-bid meetings in connection with all contract opportunities subject to this Policy;

1. Advises the BOARD on M/WBE matters and achievements;

1. Chairs the M/WBE advisory committee, which may now exist or hereafter be established by the BOARD;
2. Participates with legal counsel, the Contract Compliance Officer, and any responsible committee(s) to determine contractor compliance with good faith efforts;
3. Provides M/WBEs with information and assistance in preparing bids, obtaining bonding insurance, and compliance with this Policy;

1. Plans and participates in M/WBE training seminars; and

1. Provides outreach to M/WBEs and community organizations to advise them of opportunities.

Non-Compliance – The status of a bid or bidder who fails to comply with the M/WBE contract goals upon submission of a bid or proposal.

Non-Discrimination Statement – The statement made by a bidder relating to its conduct prior to submission of a bid, as well as after the award of a contract, that the bidder agrees to: (a) follow the policies of BOARD relating to the participation of M/WBEs; (b) undertake measures to ensure the maximum practicable participation by M/WBEs; and (c) not engage in discriminatory conduct against M/WBEs inconsistent with this Policy; as said statement may be amended or restated by the BOARD or its legal counsel from time to time. The discrimination statement shall be also be consistent with any additional requirements imposed by federal or state funding programs in which the BOARD may participate, all as approved by legal counsel for the BOARD.

Non-Responsive Bidder – A bidder who has submitted a bid, which does not conform in all material respects to the requirements set forth in the invitation for bids to which such bidder is responding.

Procurement – The process of buying, renting, leasing or otherwise obtaining or acquiring any real or personal property, supplies, materials, equipment or services.

Professional Services – Services which require licensure as a prerequisite to participation for a profit and which involve predominantly mental or intellectual labor and skills, including but not limited to, architects, engineers, surveyors, doctors, attorneys, and accountants.

Proposed Schedule of Minority Participation – A formal bid document that expresses how a contractor will meet the M/WBE goals of a contract by listing the proposed M/WBE subcontractors and/or suppliers it will use on an BOARD project on which it is bidding.

Purchasing – The buying, renting, leasing or otherwise obtaining or acquiring any real or personal property, supplies, materials, equipment or services.

Responsible Bidder – A bidder who has the capacity, in all respects, to fully perform the contract and all of its requirements and the demonstrated experience, reliability, facilities, equipment and credit to reasonably assure performance.

Responsive Bidder – A bidder that has submitted a bid, which conforms in all material, respects to the requirements set forth in the invitation for bids.

Subcontract – An agreement between the contractor (prime) and another business enterprise (subcontractor) for the performance of work that is part of the prime contractor’s contract with the BOARD.

Vender Services – Services furnished by a business enterprise not qualifying as either professional services or construction.

Verification – The process by which business enterprises are determined to be a MBE or WBE pursuant to this Policy. For the purposes of bidding on BOARD contracts, the bidder

must verify the subcontractor’s claimed status as a MBE or WBE.

Women-Owned Business Enterprise or WBE – A business enterprise that is certified as at least 51% owned and controlled by one or more women who are not members of a Minority group, or in the case of a publicly owned business, at least 51% of the stock is owned by one or more women who are not members of a minority group, and certified as such. The ownership interest must be real, and continuous, and not created solely to meet the woman-owned business or contractor provisions of this Policy. This definition shall include educational and other non-profit entities, designated as such under section 501(c) of the U.S. Tax Code, that have a recognized historical association with women.

The BOARD will not exclude any business enterprise from participation in, deny any business enterprise of the benefits of, or otherwise illegally discriminate against anyone in connection with the award and performance of any contract.

In administering this Policy, the BOARD will not, directly or through contractual or other arrangement, use criteria or methods of administration that are intended to negatively impact the effectiveness of this Policy.

The BOARD, in coordination with the M/WBE Contractor, will establish a procedure for the review and certification of business enterprises desiring to qualify as a MBE or WBE for purposes of this Policy. Additionally, the BOARD reserves the right to review M/WBE certifications issued by other public bodies or agencies, and to accept the same (with or without conditions) for purposes of certification under this Policy; provided, however, that the BOARD shall be under no obligation to accept any such third-party certifications. Without limiting the foregoing, and as of the date of this Policy, the BOARD will favorably consider certifications from the following public bodies and agencies for purposes of this Policy (it being noted that the BOARD may deny or condition acceptance of any such third- party certification for any reason it deems appropriate, and that acceptance of the same as of the date of this Policy does not guarantee continued acceptance of said certifications for any period of time under this Policy):

• Liberty County Industrial Authority
• City of Savannah
• Chatham County
• City of Atlanta
• DeKalb County
• Fulton County

• Georgia Dept. of Transportation
• Georgia Minority Supplier Development Council (GMSDC)
• Savannah-Hilton Head International Airport
• U.S. Small Business Administration 8(a) Program
• Veteran Owned Small Business (VOSB)
• Woman Owned Small Business (WOSB)

A listing of third-party certifications that may be accepted by the BOARD for purposes of this Policy will be maintained by the M/WBE Contractor and the contract compliance officer. The BOARD requires that all M/WBE firms identified for participation in any bid be certified in accordance with this Policy by the date and time of the bid closing.

The BOARD, through the M/WBE Contractor or its employees, will endeavor to provide the following services and assistance to better ensure the recognition and utilization of MBEs and WBEs located in the County and the coastal Georgia area:

1. Review the M/WBE certification of firms seeking to be approved as M/WBE firms under this Policy;
   1. Maintain a current and publicly available database of certified M/WBEs and the services they offer;
      1. Provide support and assistance in connection with the identification of certified M/WBE firms;
      2. Participate in outreach programs to encourage the participation of M/BEs in the BOARD’s procurement activities, including, the placement of appropriate public service notices with M/WBE trade associations, as well as minority and women focused media outlets;
         1. When it is in the interest of the BOARD, provide support and assistance in the creation of “prime contract” opportunities for M/WBEs;
            1. Encourage M/WBE firms to participate in training programs offered by the BOARD and/or third-party education and training providers;
            2. Refer M/WBEs to third-party technical assistance providers when appropriate for bonding, financial, and technical assistance;
               1. Develop and publish reports of M/WBE participation by contract/project; and identify opportunities and strategies consistent with the objectives of this Policy; and
                  1. Conduct debriefing sessions for M/WBEs on the quality of M/WBE participation in the BOARD’s procurement procedures.

Notwithstanding the enumeration of services and assistance proposed to be offered by the BOARD pursuant to this Policy, the BOARD shall be under no legal obligation to furnish

any such services and assistance, and the same shall be offered (if at all) at such times, in such manner, and to such extent as determined appropriate by the BOARD.

The administration of this Policy shall generally involve the following discrete components or requirements:

1. Procurement Procedures Relative to M/WBEs
   1. Bidder’s Requirements
   2. Joint Ventures/Subcontracting Participation
      1. Participation and Compliance Reports
      2. Compliance
      3. Dispute Resolutions
      4. Competitive Bids
      5. Annual Assessment

The following procedures and requirements will be used to insure that M/WBE firms are encouraged to participate in construction, professional, and vendor contracts with the BOARD; provided, however, that this Policy and the requirements of this Section shall only apply to construction contracts having a value of $100,000.00 or more, and to professional and vendor services contracts having an annual or per contract value of

$75,000.00 or more:

1. For all construction, professional, and vendor contracts subject to this Policy, the Contract Compliance Officer will furnish the M/WBE Contractor with a copy of the invitation to bid, including the related scope of work. The M/WBE Contractor will endeavor to identify M/WBEs which may be eligible to submit bids. Based on information provided by the M/WBE Contractor, the BOARD will send invitations to bid directly to the identified M/WBEs.
2. The BOARD will provide plans and specifications to the M/WBE Contractor for use by potential bidders. The M/WBE Contractor shall identify contract opportunities and provide trade specific lists of certified M/WBEs to potential prime contractors and to the BOARD.

1. Bidder’s Requirements
   1. With respect to any contract that is subject to this Policy, bidders shall be required to submit with their bid a separate sealed envelope containing the following (all in form and having such content as may be required by the BOARD from time to time):

1. Non-Discrimination Statement;
   1. Proposed Schedule of M/WBE participation and/or documentation of good faith efforts if project goal is not met;
   2. Such other documentation and information as may be specified in this Policy and/or the invitation to bid or related bid materials. Such documentation and information shall include, but may not necessarily be limited to, the following:
      1. The names and addresses of M/WBE firms that have agreed to perform in connection with the contract;
         1. A description of the work that each M/WBE will perform;
            1. The dollar amount of the participation of each M/WBE firm with respect to the contract;
               1. Written and signed documentation of commitment to use M/WBE subcontractors identified in the bid;
                  1. Written and signed confirmation from the M/WBE that it is participating in the contract, as provided in the bidder’s stated commitment; and

A bidder’s failure to submit the non-discrimination statement required above or otherwise make reasonable efforts to comply with the pre-bid requirements of this Policy may result in the bid being considered non-responsive and thereby disregarded; provided, however, and assuming a reasonable effort is made to meet the requirements of this Policy, the failure of a bidder to meet the applicable M/WBE participation goals or, alternatively, to confirm its good faith efforts, will not result in the bidder being deemed unresponsive for purposes of the invitation to bid. Rather, in the event the bidder fails to satisfy the applicable M/WBE participation goals or, alternatively, to confirm its good faith efforts, the bidder will be ineligible to receive any points under the MWBE component of the bid evaluation criteria.

1. Joint Ventures/ Subcontracting Participation
   1. Joint ventures may be utilized to create and increase opportunities for participation of M/WBE firms and to improve managerial and technical expertise. In the event bidders engage in joint ventures to satisfy the M/WBE requirements set forth in this Policy, the bidder shall demonstrate to the satisfaction of the BOARD that the M/WBE joint venturer’s participation is meaningful and legitimate. The BOARD shall review all contractual agreements and other supporting documentation evidencing the joint venture to determine the percentage of M/WBE participation represented by or to be allocated to any such joint venture.

1. A prime contractor may use subcontractors to satisfy the M/WBE project participation goals provided the subcontractor performs a commercially useful function. In determining whether a commercially useful function is performed, the following may be considered:
   1. The nature and amount of work subcontracted;
   2. Whether M/WBE has the skill and expertise to perform the work;
      1. Whether the M/WBE actually performs, manages and supervises the work; and
      2. Such other factors as the BOARD may deem appropriate.

1. Participation and Compliance Reports

The M/WBE Contractor is responsible for compiling data on M/WBE participation, and preparing reports related to all contracting, purchasing and procurement activities of the BOARD which are subject to this Policy. The reported information may include, but will not be limited to, the following data:

1. Total list of contracts during the period;
2. Total Contracts Cost;
3. MBE Goal ($) & % of Contracts Cost;
4. MBE Actual ($) & % of Contracts Cost;
5. WBE Goal ($) & % of Contracts Cost;
6. WBE Actual ($) & % of Contracts Cost;

1. Professional Services M/WBE Program Report : This report shall include, but is not limited to, the following:
   1. Total list of contracts during the period;
   2. Total Contracts Cost;
   3. MBE Goal ($) & % of Contracts Cost;
   4. MBE Actual ($) & % of Contracts Cost;
   5. WBE Goal ($) & % of Contracts Cost;
   6. WBE Actual ($) & % of Contracts Cost;

1. Vendor Services M/WBE Program Report: This report shall include, but is not limited to, the following:
   1. Total list of vendor services “under contract” during the period;
   2. Total Transaction Cost;
   3. MBE Goal ($) & % of Transaction Cost;
   4. MBE Actual ($) & % of Transaction Cost;

1. WBE Goal ($) & % of Transaction Cost;
2. WBE Actual ($) & % of Transaction Cost;

1. Compliance
   1. It will be the responsibility of the M/WBE Contractor to ensure that invitations to bid and related bid proposals issued by the BOARD adhere to the provisions of this Policy.
   2. The BOARD shall assume ultimate responsibility for evaluating compliance with this Policy to ensure that objectives contained herein are being appropriately addressed and realized. The decision of the BOARD with respect to any aspect of this Policy or any requirements imposed or promulgated hereunder shall be final and conclusive for all purposes.
   3. Each BOARD contract that is subject to this Policy will contain a provision requiring compliance with its provisions and maintenance and delivery of all records and information necessary to document compliance.
      1. The M/WBE Contractor shall require documentation of all M/WBE pay requests and payments made to M/WBEs.
      2. The M/WBE Contractor will monitor and evaluate bidder and contractor performance and compliance under this Policy, including, without limitation, the initial evaluation of satisfaction of M/WBE participation goals and/or good efforts stipulated herein. Failure to comply with such requirements may result in a recommendation for suspension or debarment of the firms and/or individuals involved.

1. Any bidder or contractor with concerns or grievances related to the performance of BOARD personnel, the M/WBE Contractor, or any BOARD committee in regards to this Policy (to also include any decision or recommendation made by such person(s) or committee) shall submit a written complaint addressed to the County Administrator detailing the same. Following a review of the complaint, the County Administrator will endeavor to respond in writing the complaining party in a timely manner. To the extent determined appropriate by the County Administrator, the written complaint shall be forwarded to the BOARD for review at a future meeting. Any written complaint authorized hereinabove shall be submitted by the

contractor or bidder as soon as practical, it being noted that no complaint submitted by a bidder will be considered by the BOARD unless physically received and acknowledged by designated BOARD personnel at least two business days prior to any meeting of the BOARD at which the subject bid is to be considered. Notwithstanding the opportunity to submit a written complaint pursuant to this subsection, the BOARD shall be under no obligation to consider or act upon the same, and any decision or determination made by the BOARD in connection with any such complaint shall be final and conclusive for all purposes.

Nothing in this Policy is to be construed to (a) require the BOARD to award a contract to other than the lowest responsible bidder; or to (b) require contractors to contract with or to make significant material purchases from M/WBEs who do not submit the best overall pricing.

Notwithstanding the foregoing, projects utilizing state or federal funds will be awarded in accordance with all state or federal rules and regulations, as applicable.

On an annual basis or at such earlier time(s) specified by the BOARD, the BOARD (or a committee thereof) will review the M/WBE Report and such other information as determined appropriate to measure the effectiveness of this Policy in promoting its objectives.

The Program may be extended on an annual basis, if after analysis, the determination is made by the BOARD that the objectives of this Policy are being meaningfully advanced in a manner consistent with the BOARD’s public mission. Absent any action by the BOARD to the contrary, this Policy will be deemed automatically extended on an annual basis.

The BOARD will establish M/WBE participation goals for each construction, professional services, and vendor services contract opportunity that is subject to this Policy as are reasonable and practical given, among other factors, the availability of M/WBEs capable of participating with respect to any such contract opportunity; provided, however, that the BOARD desires to minimally achieve a participation goal with respect to MBE firms of 10% and a participation goal with respect to WBE firms of 3%, with a combined desired minimum participation goal for M/WBEs of 13%. Contract goals will be expressed as a percentage of the total amount of a contract.

Each contract subject to the provisions of this Policy shall contain such provisions as may be necessary or desirable to ensure that the contractor timely and fully complies with the requirements of this Policy. Without limiting the foregoing, all such contracts shall contain the following; provided, however, that the precise wording of such provisions may be altered to the extent determined appropriate by legal counsel for the BOARD or to meet the requirements of any state or federal funding program in which the LDCA is participating:

1. The contractor (and any involved subcontractor) shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall fully perform and observe all applicable requirements imposed by this Policy in connection with this contract and the award and administration of related subcontracts and procurement of materials and supplies. Failure by the contractor to fully perform and observe such requirements shall constitute a material breach under this contract for which the BOARD shall be entitled to pursue any and all remedies authorized by this contract or otherwise available at law or in equity, including, without limitation, the termination of this contract.
2. The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract not later than 10 days from the receipt of each payment the prime contractor receives from the BOARD. Any delay or postponement of payments from the above referenced time frame may occur only for good cause following

written approval of the BOARD. This clause applies for both M/WBE and non-M/WBE subcontractors.

Activities under this Policy shall be monitored and enforced in accordance with such procedures as may be established from time to time by the BOARD; provided that the following procedures are initially approved as desirable for the effective administration of this Policy:

1. The M/WBE Contractor shall compile and maintain data on M/WBE participation, including data concerning prime and sub-contracts awarded to M/WBEs. Information concerning contracts subject to this Policy shall be maintained by the BOARD in accordance with its customary records retention practices. M/WBE statistics shall be maintained in the following manner:
   1. Contracts shall be classified into three categories: construction, professional services, and vendor services; and

1. Regarding contracts for professional services or vendor services, the data shall include the total contract value and the total contract value with M/WBEs; and
2. Regarding construction purchases, the data shall include the total value of construction contract awards, the total value of prime construction contracts awarded to MBEs and WBEs, the total value of construction subcontracts awarded to MBEs and WBEs; and

1. Regarding achievement of M/WBE participation goals (construction

projects only), the data shall additionally include a comparison of proposed M/WBE participation versus actual participation.

1. Post-Contract Award . After the contract award, the M/WBE Contractor will review the award documents for the scope of work each M/WBE and first –tier subcontractor is scheduled to perform, and the dollar value of that work.
2. Pre-Construction Conference . The M/WBE Contractor and the contractor, or their representatives will schedule a Pre-Construction Conference, to review the work each M/WBE subcontractor is scheduled to perform.

In the event that it is determined that an M/WBE firm scheduled and contracted to perform a designated scope of work that has been subcontracted to an unapproved firm, the M/WBE Contractor will notify the contractor of the apparent discrepancy and potential loss of

payment. The M/WBE Contractor will investigate and make a recommendation regarding such discrepancy to the contractor, involved subcontractor(s) and the County Administrator.

Payments to the M/WBE subcontractors will be reviewed by the M/WBE Contractor and the Contract Compliance Officer to ensure that the actual amount paid to the M/WBE subcontractors equals or exceeds the dollar amounts stated in the schedule of M/WBE participation.

1. Final Report-M/WBE Utilization . Upon the successful completion of any contract that is subject to this Policy, the contractor shall submit to the M/WBE Contractor for the approval a summary of the utilization and participation of any and all relevant M/WBE firms. This information shall be submitted on the “Project Closeout M/WBE Utilization Report” as provided by the BOARD. This report must be submitted to the M/WBE Contractor, and approved prior to the official “closeout” of the contract. All discrepancies, exceptions, and reconciliations must be satisfied prior to the official closing of the contract.

1. EVIDENCE      OF     PARTICIPTION      COMMITMENT;     GOOD                            FAITH EFFORTS
   1. Demonstration of Good Faith Efforts

The principal obligation of the bidder is to make good faith efforts to fully satisfy the M/WBE participation goals established pursuant to this Policy. The bidder can demonstrate that it has done so either by exceeding (or meeting) the contract participation goals or documenting good faith efforts confirming (to the satisfaction of the BOARD) why said goals were not met. Examples of good faith efforts which the BOARD determine appropriate may be found in 49 CFR Appendix A to Part 26; it being noted that said Appendix shall serve as a guide only and that the MWBE Contractor, in consultation with the County Administrator, may establish such requirements and measures applicable to good faith efforts as determined appropriate. The M/WBE Contractor is responsible for initially determining whether a bidder who has not met the designated M/WBE contract participation goals, has documented sufficient good faith efforts to be regarded as responsive. The M/WBE Contractor will review all good faith effort documents for relevance, legitimacy, and accuracy. The M/WBE Contractor, based on submitted documentation, will initially determine whether such documentation satisfies the good faith requirements established under this Policy. Notwithstanding the foregoing, the determination of the Board regarding good faith efforts under this Policy shall be binding and conclusive for all purposes.

In the event any adverse determination is made by the M/WBE Contractor or the BOARD with respect to the sufficiency of the M/WBE participation and/or “good faith efforts” under this Policy, the affected bidder may submit a written grievance requesting reconsideration by the BOARD as provided in Section VII.F. hereof. Absent willful refusal by a bidder to attempt to comply with the requirements of this Policy, the failure of a bidder to meet the applicable M/WBE participation goals or, alternatively, to confirm its good faith efforts with respect to any bid, will not result in the bidder being deemed unresponsive for purposes of the invitation to bid. Rather, in the event the bidder fails to satisfy the applicable M/WBE participation goals or, alternatively, to confirm its good faith efforts, the bidder will be ineligible to receive any points under the MWBE component of the bid evaluation criteria.

When a contractor determines that a designated M/WBE is unable or has failed to satisfactorily complete its work in connection with a contract (and prior to any termination

or modification of the subcontract with the M/WBE), the contractor shall be required to contract with another M/WBE or document to the satisfaction of the County Administrator the contractor’s good faith efforts why such substitution is not practicable. Any request for substitution of a designated M/WBE must be promptly delivered in writing to the M/WBE Contractor and signed by the contractor, and shall include documentation and other evidence satisfactory demonstrating the inability or failure of the designated M/WBE (as well as the contractor’s good faith efforts is substitution with another M/WBE firm is not practicable). The M/WBE Contractor shall timely review, investigate, and make a recommendation to the County Administrator for approval or denial. No such substitution or other change of M/WBE firms shall be permitted unless and until approved by the County Administrator.

If the contractor fails or refuses to comply in the time specified, the BOARD Contract Compliance Officer shall be authorized to issue an order stopping all or part of payment or work under the contract until satisfactory action has been taken (with any resulting costs and damages to be assumed by the contractor). If the contractor still fails to comply, the BOARD, through the County Administrator, shall be authorized to terminate the contract for cause and take such other or additional action as may be authorized under the contract or otherwise available at law or in equity.

Bidders and other business enterprises are advised that the contents of any bid and all documents, materials, and information submitted in connection therewith or pursuant to this Policy may be subject to disclosure as required by The Georgia Open Records Act and any and all other applicable laws, and bidders and all contractors, subcontractors and other business enterprises submitting such information to the BOARD shall be deemed to release and forever discharge the BOARD, and its commissioners, officers, officials, employees, representatives, and agents (as well as the M/WBE Contractor) from any damage, losses, suit, costs, or other liabilities of whatever kind arising from such disclosure (whether or not permitted by applicable law). Without limiting the foregoing, bidders, contractors, subcontractors, and all other business enterprises are specifically advised that labeling information provided pursuant to this Policy as “proprietary” or “confidential”, or any other designation of restricted use, will not protect the information from public inspection and copying.

Nothing herein shall be interpreted to mean that the BOARD is relieved from observing and complying with applicable state and federal laws, including, without limitation, the Georgia Local Government EMS Construction Law, O.C.G.A. §§ 36-91-1 et seq.. In the event of a direct conflict between any such applicable state and/or federal laws and

the provisions of this Policy, said state and/or federal laws shall in all instances govern.

Nothing in this Policy or any program, assistance, or other action undertaken by the BOARD or the M/WBE Contractor in connection herewith, or any submission made or action taken by any bidder, M/WBE, or other business enterprise in reliance upon this Policy, shall invest any bidder, MWBE, or business enterprise with any interest, right, privilege, or claim of any kind with respect to the bidding process, the proposed contract, or otherwise; it being further noted that no bidder, M/WBE, or business enterprise is intended to be a direct or indirect beneficiary of this Policy, and no such bidder, M/WBE, or other business enterprise shall have any right to enforce or compel the performance of this Policy for any reason whatsoever.

All costs, fees (including, without limitation, legal fees), charges, and expenses incurred by any bidder, M/WBE, or other business enterprise in connection with this Policy, of whatever amount and nature, direct or indirect, shall be borne exclusively and completely by said bidder, M/WBE, or other business enterprise, as the case may be. Neither the BOARD nor the M/WBE Contactor shall have any liability or obligation of any kind for any such costs, fees, charges, and expenses. In no event will any claim whatsoever be made against BOARD, or its employees, agents, or consultants, for reimbursement of any costs, fees, charges, or expenses incurred in connection with this Policy.

The BOARD, in its absolute judgment, reserves the right to waive any technicality, noncompliance, or informality in determining compliance with this Policy or otherwise in administering or enforcing the same. BOARD shall be the sole judge of all matters relating to this Policy, and its decision in such matters shall be absolute and final.

Name of Offeror:

Proposal No:

If you have failed to secure M/WBE participation or if your M/WBE participation is less that the County’s project goal, you MUST complete this form.

If the offeror’s method of compliance with the M/WBE goal is based upon demonstration is of a “good faith effort,” the offeror will have the burden of correctly and accurately preparing and submitting the documentation required by the County. Compliance with each item, 1 through 4 below, shall satisfy the Good Faith Effort requirement absent proof of fraud, intentional and/or knowing misrepresentation of the facts or intentional discrimination by the offeror.

This form is t be made part of the sealed proposal and submitted in its entirety with supporting documentation. Failure to comply will result in the proposal being considered non-responsive and the proposal will not be read or considered.

Please list each and every subcontracting and/or supplier opportunity (DO NOT LIST NAMES OF FIRMS) which will be used in completion of this project, regardless of whether it is to be provided by a M/MWBE or non M/WBE.

(Use additional sheets, if necessary)

List of:                                                                         List of:

Subcontracting Opportunities                                         Supplier Opportunities

Did you obtain a current list of M/WBE firms?

Yes                                                               Date of Listing           /          /

No                                                                 Source:

Please indicate subcontract or supplier list categories for which potential M/WBE offeror’s list were provided? Provide detail of how these M/WBE’s were solicited

Please attach the following:

Evidence of solicitation to prospective MBE or WBE firms, such as advertisements, phone logs and copies of solicitations letters.

List by trade of certified MBE or WBE subcontractors solicited but not selected, including name, address, telephone number, contact person, date of contact, and outcome of contact, including dollar amount of MBE or WBE quote and selected subcontractor quote.

List of any job-specific criteria that disqualified a certified MBE or WBE firm that submitted a low proposal for a subcontract.

Name of Offeror:

Proposal No:

Total Proposal Amount:

A separate listing of M/WBE Participants may be provided if space will not allow for full identification. MBE Participation Value:                           %       $

WBE Participation Value:                                               %       $

The undersigned will enter into a formal agreement with the M/WBE Subcontractors/Offerors identified herein for work listed in this schedule conditioned upon the execution of a contract with the County.

Joint Venture Disclosure

If the prime offeror is a joint venture, please describe below the nature of the joint venture and level of work and financial participation to be provided by the Minority/Female joint venture firm.

Signature:

Title:

EXHIBIT D

This form must be signed and notarized for each p r o p o s e r of which local status is claimed

(full name printed), swear or affirm under penalty of law

that I am                                                (title) of applicant firm                                                          (firm name) and that I have read and understood all of the requirements set forth in the requirements for local preference contracting and hereby certify that I/we are eligible to receive local preference points as set forth in said requirements. I further understand that should this declaration be determined to be false, that I/we shall be deemed to be “non- responsive” and shall not be considered for award of the applicable contract.

Executed on                                        (date)

Signature                                                          Owner

Notary Public

my commission expires on

EXHIBIT E

Scoring Analysis

Liberty County Board of Commissioners

EXHIBIT E – SCORING ANALYSIS

SECTION 011000 - SUMMARY PART 1 - GENERAL

1. RELATED DOCUMENTS
   1. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1. SUMMARY
   1. Section Includes:
      1. Project information.
      2. Work covered by Contract Documents.
      3. Contractor's use of site and premises.
      4. Specification and Drawing conventions.

1. PROJECT INFORMATION
   1. Project Identification: Liberty County EMS.
      1. Project Location: Adjacent to and south of the existing EMS building located at 474 S. Main St., Hinesville, GA 31313.
   2. Owner: Liberty County Board of Commissioners.
      1. Owner's Representative: Joey Brown.
   3. Architect: McCall Architecture.
      1. Architect's Representative: Rusty McCall.
   4. Web-Based Project Software: Project software will be used for purposes of managing communication and documents during the construction stage.
      1. See Section 013100 "Project Management and Coordination." for requirements for using web-based Project software.

1. WORK COVERED BY CONTRACT DOCUMENTS
   1. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:
      1. A new single story, 5,586 square feet pre-engineered metal building with masonry veneer to house the offices of the Liberty County EMS.

1. Type of Contract:
   1. Project will be constructed under a single prime contract.

1. CONTRACTOR'S USE OF SITE AND PREMISES
   1. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.
   2. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. SPECIFICATION AND DRAWING CONVENTIONS
   1. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:
      1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.
      2. Hypertext: Text used in the Specifications may contain hyperlinks. Hyperlinks may allow for access to linked information that is not residing in the Specifications. Unless otherwise indicated, linked information is not part of the Contract Documents.
      3. Specification requirements are to be performed by Contractor unless specifically stated otherwise.
   2. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.
   3. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:
      1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.
         1. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings and published as part of the U.S. National CAD Standard.
         2. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION 011000