RFP Scrap Metal Recycling Services

Department of Buildings and General Services Agency of Administration
Office of Purchasing & Contracting
133 State Street, 5th Floor | Montpelier VT 05633-8000
802-828-2211 phone |802-828-2222 fax
http://bgs.vermont.gov/purchasing
SEALED BID
REQUEST FOR PROPOSAL
SCRAP METAL REMOVAL SERVICES
ISSUE DATE March 19, 2026
QUESTIONS DUE March 26, 2026 - 9:00 AM (EST)
RFP RESPONSES DUE BY April 2, 2026 - 4:30 PM (EST)
PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED
WITH THIS SOLICITATION WILL BE POSTED AT:
http://www.bgs.state.vt.us/pca/bids/bids.php
AND
https://vtbuys.suppliers.vermont.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2f
homepage
THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED
INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE
ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS
ASSOCIATED WITH THIS SOLICITATION.
STATE CONTACT: Bill Vivian, Purchasing Agent II
E-MAIL: SOV.ThePathForward@vermont.gov

1. OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Office of Purchasing &
Contracting (hereinafter the "State") is seeking to establish contracts with one or more companies that
can provide Scrap Metal Removal Services.
1.1.1. ADDITIONAL PURCHASERS: In the Certificate of Compliance attached to this solicitation bidders
are required to indicate whether political subdivisions and independent colleges of the State may
participate in the awarded contract at the same prices, terms and conditions.
1.2. CONTRACT PERIOD: Any contract(s) arising from this solicitation will be for a period of two (2) years
with an option to renew for up to three additional twelve-month periods. The State anticipates the start
date for such contract(s) will be April 24, 2026.
1.3. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in
writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with
any other individual from the State concerning this solicitation is strictly prohibited and may result in
disqualification.
1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation
or wishing to comment on any requirement of the solicitation must submit specific questions in writing no
later than the deadline for question indicated on the first page of this solicitation. Questions may be e-
mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in
writing on or before the last day of the question period are thereafter waived. At the close of the question
period a copy of all questions or comments and the State's responses will be posted on the State's web
site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the questions. All
information provided by vendors during this process will be public and bidders shall not provide
confidential information, except as described in 5.1 below.
1.5. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the
State through the issuance of an Addendum to this solicitation and posted online at
http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be
considered.
1.6. CONTRACT QUANTITY: Any quantities stated in the detailed requirements of this solicitation are
estimates only based on prior usage, and are annual quantities, unless otherwise stated. Actual
purchases may be higher or lower depending on the State's needs.
1.7. SOURCE OF FUNDS: This project is being funded in whole or in part using federal monies. If a bidder
requires assistance in preparing their proposal or needs guidance on socioeconomic certifications, the
bidder may contact the VT APEX Accelerator. The APEX Accelerator specializes in helping small
businesses navigate the documentation associated with State and Federal procurement. Their website
is: http://apex.vermont.gov
2. DETAILED REQUIREMENTS:
2.1. To be considered for an award, the following are minimum qualifications:
2.1.1. Bidder shall have the ability to deliver and pick-up roll-off containers (bins) for scrap metal collection.
2.1.2. Bidder shall have the ability to maintain sufficient number of metal collection bins to meet service
requests.
2.1.3. Bidder shall be able to provide adequate company business operations for the pick-up, disposal, and
sale of scrap metal.
2.2. Contractor Responsibilities:
2.2.1. Scrap metal will be mixed and unsorted when collected.
2.2.2. Contractor must provide at a minimum, a 20 cubic yard roll-off bin for the collection of scrap metal, at
no charge to the customer, unless otherwise stated in their bid.
2.2.3. Contractor may provide a separate bin for aluminum scrap, at no charge to the customer unless
otherwise stated in their bid.
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2.2.4. Contractor must pick-up bin within one week of notification by the customer.
2.2.5. Contractor must replace full bin with empty bin upon pick-up.
2.2.6. Contractor will dispose of scrap metal and pay the customer a percentage of scrap metal revenue
generated as specified in the contract, based on AMM Index Posting Pricing for the Boston
"export yard buying price" for mixed and unsorted scrap iron and steel, "No. 2, heavy melt,
low side price and the Boston "consumer buying prices" for Presorted Aluminum shall be
"Aluminum mixed clips", low side price on the date of pickup. No other rebate structure will be
allowed.
2.2.7. Contractor will include a Statement of Hauling with the payment to the customer.
2.2.8. Contractor will include a copy of the AMM Index Posting for the date of pickup to support the
transaction value.
2.2.9. Payment is to be made within thirty days of the date of scrap metal removal from customer's site.
2.2.10. Contractor must dispose of scrap metal in accordance with all Federal and State Laws.
2.2.11. Contractor must possess a valid Solid Waste Transporter Permit in accordance with 10
V.S.A.6607.
2.3. Service Locations:
2.3.1. Bidder's notes:
2.3.1.1. The number of containers will vary per location. Some locations will only have
containers at their maintenance facilities, where some locations will have a container at
every garage.
2.3.1.2. Bidders may submit bids for any location identifier they wish. It is not required to
bid on all locations to be considered.
2.3.2. BGS/AOT Central Locations: Bidders quoting these locations are indicating they can serve all areas
listed below.
* BGS Surplus Property Division - 434 US Route 2, Ste 2, Waterbury, VT 05671
* BGS Maintenance Division - 135 State Street, Montpelier, VT 05633
* BGS Maintenance Division - 103 South Main Street, Waterbury, VT 05676
* VT Agency of Transportation, Central Garage, 1756 US Rte 302, Berlin, VT 05602
2.3.3. District #1 Office and/or Garage is located at: 359 Bowen Rd, Bennington, Vermont. Bidders quoting
these locations are indicating they can serve all areas listed below.
* Arlington
* Bennington
* Danby
* Dorset
* Dover
* Glastenbury
* Halifax
* Manchester
* Manchester Village
* Marlboro
* Mount Tabor
* North Bennington Village
* Old Bennington Village
* Pawlet
* Peru
* Pownal
* Readsboro
* Rupert
* Sandgate
* Searsburg
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* Shaftsbury
* Somerset
* Stamford
* Stratton
* Sunderland
* Whitingham
* Wilmington
* Winhall
* Woodford
2.3.4. District #2 Office and/or Garage is located at: 870 US Route 5 Dummerston, Vermont 05301.
Bidders quoting these locations are indicating they can serve all areas listed below.
* Andover
* Athens
* Baltimore
* Brattleboro
* Brookline
* Cavendish
* Chester
* Dummerston
* Grafton
* Guilford
* Jamaica
* Landgrove
* Londonderry
* Newfane
* Putney
* Rockingham
* Springfield
* Townshend
* Vernon
* Wardsboro
* Weathersfield
* Westminster
* Weston
* Windham
2.3.5. District #3 Office and/or Garage is located at: 61 Valley View Suite #2 Mendon, Vermont. Bidders
quoting these locations are indicating they can serve all areas listed below.
* Benson
* Brandon
* Bridport
* Castleton
* Chittenden
* Clarendon
* Cornwall
* Fair Haven
* Goshen
* Hubbardton
* Ira
* Killington
* Leicester
* Ludlow
* Ludlow Village
* Mendon
* Middlebury
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* Middletown Springs
* Mount Holly
* Orwell
* Pittsford
* Pittsfield
* Plymouth
* Poultney
* Poultney Village
* Proctor
* Ripton
* Rutland
* Rutland City
* Salisbury
* Shoreham
* Shrewsbury
* Sudbury
* Tinmouth
* Wallingford
* Wells
* West Haven
* West Rutland
* Whiting
2.3.6. District #4 Office and/or Garage is located at: 223 Beswick Drive White River Junction, Vermont.
Bidders quoting these locations are indicating they can serve all areas listed below.
* Barnard
* Bethel
* Braintree
* Bridgewater
* Chelsea
* Granville
* Hancock
* Hartford
* Hartland
* Norwich
* Pomfret
* Randolph
* Reading
* Rochester
* Royalton
* Sharon
* Stockbridge
* Strafford
* Thetford
* Tunbridge
* Vershire
* White river jct
* West fairlee
* West windsor
* Windsor
* Woodstock
2.3.7. District #5 Office and/or Garage is located at: 189 Troy Avenue Colchester, Vermont. Bidders
quoting these locations are indicating they can serve all areas listed below.
* Addison
* Bolton
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* Bristol
* Buels gore
* Burlington
* Charlotte
* Colchester
* Essex
* Essex jct
* Ferrisburgh
* Hinesburg
* Huntington
* Jericho
* Lincoln
* Milton
* Monkton
* New haven
* Panton
* Richmond
* Shelburne
* South burlington
* St. George
* Starksboro
* Underhill
* Vergennes
* Waltham
* Weybridge
* Williston
* Winooski
2.3.8. District #6 Office and/or Garage is located at: 2178 Airport Road, Unit A Berlin, VT 05641, Vermont.
Bidders quoting these locations are indicating they can serve all areas listed below.
* Barre city
* Barre town
* Berlin
* Brookfield
* Cabot
* Calais
* Duxbury
* E. Montpelier
* Elmore
* Fayston
* Marshfield
* Middlesex
* Montpelier
* Moretown
* Morristown
* Northfield
* Orange
* Plainfield
* Roxbury
* Stowe
* Waitsfield
* Warren
* Washington
* Waterbury
* Williamstown
* Wolcott
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* Woodbury
* Worcester
2.3.9. District #7 Office and/or Garage is located at: 1068 US Route 5, Suite 2 St. Johnsbury, Vermont.
Bidders quoting these locations are indicating they can serve all areas listed below.
* Barnet
* Bradford
* Burke
* Concord
* Corinth
* Danville
* East haven
* Fairlee
* Granby
* Groton
* Guildhall
* Hardwick
* Kirby
* Lunenburg
* Lyndon
* Lyndonville village
* Maidstone
* Newark
* Newbury
* Peacham
* Ryegate
* Sheffield
* St. Johnsbury
* Stannard
* Sutton
* Topsham
* Victory
* Walden
* Washington
* Waterford
* Wells river village
* Wheelock
2.3.10. District #8 Office and/or Garage is located at: Office: 236 State Drive, St. Albans, Vermont 05478
Garage: 238 State Drive, St. Albans, Vermont 05478, Vermont. Bidders quoting these locations are
indicating they can serve all areas listed below.
* Alburgh
* Bakersfield
* Belvidere
* Berkshire
* Cambridge
* Eden
* Enosburg
* Enosburg falls
* Fairfax
* Fairfield
* Fletcher
* Franklin
* Georgia
* Grand isle
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* Highgate
* Hyde park
* Isle la motte
* Johnson
* Montgomery
* North hero
* Richford
* Richford village
* Sheldon
* South hero
* St. Albans city
* St. Albans town
* Swanton
* Swanton village
* Waterville
* Westford
* Worcester
2.3.11. District #9 Office and/or Garage is located at: 4611 US Rte 5, Newport, Vermont. Bidders quoting
these locations are indicating they can serve all areas listed below.
* Albany
* Averill
* Averys gore
* Barton
* Barton village
* Bloomfield
* Brighton
* Brownington
* Brunswick
* Canaan
* Charleston
* Coventry
* Craftsbury
* Derby
* Derby line village
* Ferdinand
* Glover
* Greensboro
* Holland
* Irasburg
* Jay
* Lemington
* Lewis
* Lowell
* Morgan
* Newport city
* Newport town
* North troy village
* Norton
* Orleans village
* Troy
* Warners grant
* Warren gore
* Westfield
* Westmore
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3. GENERAL REQUIREMENTS:
3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that
Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment
pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be
honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless
otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be
allowed over and above the price quoted.
3.1.1. Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by
Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of
materials and/or services required.
3.1.2. Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive
bidding process with another state and/or cooperative are welcome to submit the pricing in response
to this solicitation.
3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the
Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and
performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain
clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to
respond to a request for additional information or clarification could result in rejection of that bidder's
proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the
right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive
technicalities in submissions. The State also reserves the right to make purchases outside of the awarded
contracts where it is deemed in the best interest of the State.
3.2.1. Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final
selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a
BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum
qualification requirements and/or have not been eliminated from consideration during the evaluation
process.
3.2.2. Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it
will help the State's evaluation process. The State will factor information presented during
presentations into the evaluation. Bidders will be responsible for all costs associated with providing
the presentation.
3.3. CONFLICTS OF INTEREST:
3.3.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has
interests (for example, customers, partners, contracts) that could undermine, or reasonably be
perceived to undermine, its faithful and unbiased performance of a contract with the State that may
result from this solicitation.
3.3.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or
employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and
unbiased performance of a contract with the State that may result from this solicitation.
3.3.3. Requirements: The State does not seek to contract with any individual or business entity having a
conflict of interest which cannot be mitigated to the State's satisfaction. To ensure the State's
awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and
identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the
State that may result from this solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts that
may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a contract
with the State that may result from this solicitation. Disclose, also, any actions proposed to mitigate
the PCOI or OCOI.
The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the State's
satisfaction and may discuss the conflict with the bidder if and to the extent the State deems discussion
necessary to its determination. The State reserves the right to (a) reject from further consideration any
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proposal having a PCOI or OCIO that cannot be mitigated to the State's full satisfaction and (b) terminate
a contract upon discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its
proposal, or otherwise misrepresented relevant information to the State.
3.4. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of Compliance for
this solicitation.
After consideration of all relevant factors, a bidder that demonstrates business practices that promote
clean energy and address climate change as identified in the Certification, shall be given favorable
consideration in the competitive bidding process. Such favorable consideration shall be consistent with
and not supersede any preference given to resident bidders of the State and/or products raised or
manufactured in the State, as explained in the Method of Award section. But, such favorable
consideration shall not be employed if prohibited by law or other relevant authority or agreement.
3.5. METHOD OF AWARD: Awards will be made under the provisions of 29 V.S.A. 903. The State may
award one or more contracts and reserves the right to make additional awards to other compliant bidders
at any time if such award is deemed to be in the best interest of the State. All other considerations being
equal, preference will be given to the following as identified in the applicable Certificate of Compliance.
3.5.1. resident bidders of the state and/or to products raised or manufactured in the state;
3.5.2. purchase of goods, products, or materials produced in the United States (including but not limited to
iron, aluminum, steel, cement, and other manufactured products) when the award involves the use of
applicable federal funds under 2 C.F.R. 200.322)
3.5.3. bidders who have practices that promote clean energy and address climate change.
3.6. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one or
more bidders with which to negotiate a contract, based on the evaluation findings and other criteria
deemed relevant for ensuring that the decision made is in the best interest of the State. In the event State
is not successful in negotiating a contract with a selected bidder, the State reserves the option of
negotiating with another bidder, or to end the proposal process entirely.
3.7. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the
preparation of a response to this solicitation and shall be responsible for all expenses associated with any
presentations or demonstrations associated with this request and/or any proposals made.
3.8. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State, including
the Standard Contract Form and Attachment C as attached to this solicitation for reference.
3.8.1. Business Registration. To be awarded a contract by the State of Vermont a bidder (except an
individual doing business in his/her own name) must be registered with the Vermont Secretary of
State's office https://sos.vermont.gov/business-services/business-filings/ and must obtain a
Contractor's Business Account Number issued by the Vermont Department of Taxes
http://tax.vermont.gov/ .
3.8.2. The contract will obligate the bidder to provide the services and/or products identified in its bid, at the
prices listed.
3.8.3. Payment Terms. Percentage discounts may be offered for prompt payments of invoices; however,
such discounts must be in effect for a period of 30 days or more in order to be considered in making
awards.
3.8.4. Quality. If applicable, all products provided under a contract with the State will be new and unused,
unless otherwise stated. Factory seconds or remanufactured products will not be accepted unless
specifically requested by the purchasing agency. All products provided by the contractor must meet
all federal, state, and local standards for quality and safety requirements. Products not meeting these
standards will be deemed unacceptable and returned to the contractor for credit at no charge to the
State.
3.9. SUBSTITUTION: Bidders may offer, in their bids, substitutes to items identified by a manufacturer's
number or brand. When offering a substitution, bidder must describe any differences and provide
technical information that will assist in the State's evaluation.
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