Wood Distribution Poles Re-Bid

Energy Resources
Energy Warehouse
REQUEST FOR QUOTE #: 320-020926FD REBID
WOOD DISTRIBUTION POLES
Date of Issue: 09/16/2026
Quote Due Date: 09/30/2026
2:00 P.M.
Direct all inquiries concerning this RFQ to:
Fantashia Dickens
Purchasing Associate III
Email: Fantashia.Dickens@rockymountnc.gov
Phone: 252-972-1352

REQUEST FOR QUOTE # 320-020926FD
______________________________________________________
For purchasing division processing, please provide your company's Federal Employer Identification Number
or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute
132-1.10(b) this identification number shall not be released to the public. This page will be removed and
shredded, or otherwise kept confidential, before the procurement file is made available for public
inspection.
This page is to be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
______________________________________________________
Vendor Name
"All bidders are hereby notified that they must have the proper
license as required under the North Carolina laws. All
prospective contractors shall be responsible for complying with
state law and local ordinances."

Energy Warehouse
Refer ALL Inquiries regarding this RFQ to: REQUEST FOR QUOTE # 320-020926FD
Fantashia Dickens Quotes will be due: 09/30/2026
Purchasing Associate III
Contract Type: Purchase
EXECUTION
In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein.
By executing this quote, the undersigned Vendor certifies that this quote is submitted competitively and without collusion (G.S. 143-
54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an
ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this quote, the
undersigned certifies to the best of Vendor's knowledge and belief, that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or
City department. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any
Contract awarded as a result of this RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,
including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its
employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by,
any City Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering
public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the City , or
from any person seeking to do business with the City . By execution of any response in this quote, you attest, for your entire
organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any
employees of your organization. Do you have a financial interest or tangible personal benefit with a city of Rocky Mount
employee, officer, or agent? ____ Yes ____ No If yes note the employee, officer, or agent; department; and the perceived or
actual conflict of interest. _______________________________________________________________
Failure to execute/sign quote prior to submittal shall render quote invalid and it WILL BE REJECTED. Late
quotes cannot be accepted.
VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #11):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
VENDOR'S AUTHORIZED SIGNATURE: DATE: EMAIL:
Offer valid for at least 60 days from date of quote opening, unless otherwise stated here: ______ days.
ACCEPTANCE OF QUOTE
If any or all parts of this quote are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky Mount
shall affix his/her signature hereto and this document and all provisions of this Request for Quote along with the Vendor response
and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of this
acceptance will be forwarded to the successful Vendor(s).
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QUOTE Number:320-020926FD Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ......................................................................................... 5
2.0 GENERAL INFORMATION ................................................................................................... 5
2.1 REQUEST FOR QUOTE DOCUMENT ........................................................................................................... 5
2.2 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS .............................................................. 5
2.3 RFQ SCHEDULE ............................................................................................................................................. 5
2.4 QUESTIONS ABOUT BID ................................................................................................................................ 6
2.5 MAILING INSTRUCTIONS .............................................................................................................................. 6
2.6 AUTHORIZED SIGNATURE REQUIREMENT ................................................................................................ 7
2.7 BID CONTENTS............................................................................................................................................... 7
2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS .................................................................................... 8
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ................................................ 8
3.1 METHOD OF AWARD ..................................................................................................................................... 8
3.2 BID EVALUATION PROCESS ......................................................................................................................... 9
3.3 INTERPRETATION OF TERMS AND PHRASES ........................................................................................... 9
4.0 REQUIREMENTS .................................................................................................................. 9
4.1 PRE-QUALIFICATION OF BIDDERS ............................................................................................................ 10
4.2 PRICING ........................................................................................................................................................ 10
4.3 TRANSPORTATION AND IDENTIFICATION ................................................................................................ 10
4.4 DELIVERY AND TRANSPORTATION .......................................................................................................... 10
4.5 TITLE .............................................................................................................................................................. 11
4.6 BID BOND ...................................................................................................................................................... 11
4.7 INVOICES ...................................................................................................................................................... 11
4.8 REFERENCES ............................................................................................................................................... 11
5.0 PRODUCT SPECIFICATIONS ............................................................................................ 12
5.1 GENERAL SPECIFICATIONS ....................................................................................................................... 12
5.2 QUANTITIES TO BE PURCHASED .............................................................................................................. 14
5.3 QUANTITIES TO BE STOCKED ................................................................................................................... 14
5.4 TERMS ........................................................................................................................................................... 14
5.5 CERTIFICATION AND SAFETY LABELS ..................................................................................................... 14
5.6 VENDOR'S REPRESENTATION................................................................................................................... 14
ATTACHMENT A: CCA POLE PRICES (SCHEDULE A) ............................................................. 16
ATTACHMENT B: CCA POLES PRICES (SCHEDULE B) ........................................................... 17
ATTACHMENT C: EXCEPTIONS AND CLARIFICATIONS TO BID .......................................... 18
ATTACHMENT D: PRE-QUALIFICATION STATEMENT .............................................................. 19
ATTACHMENT E: ADDITIONAL SERVICE FEATURES YOU CAN OFFER ............................. 20
ATTACHMENT F: CHECKLIST OF INCLUDED PROPOSAL ITEMS ........................................... 21
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QUOTE Number:320-020926FD Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
Rocky Mount wishes to facilitate the selection of a preferred vendor for the purchase of wooden distribution poles.
Rocky Mount desires:
* To establish a relationship with a manufacturer.
Bids shall be submitted in accordance with the terms and conditions of this RFQ and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR QUOTE DOCUMENT
The RFQ is comprised of the base RFQ document, any attachments, and any addenda released before Contract award.
All attachments and addenda released for this RFQ in advance of any Contract award are incorporated herein by
reference. Vendor may attach its quote to this RFQ for submission; however, any and all additional, modified, or
conflicting terms and conditions submitted on or with Vendor's quote shall be disregarded and shall not be considered a
part of any contract arising from this RFQ. Any attempt to delete or avoid the force of the previous sentence shall render
Vendor's quote invalid, and it shall not be considered.
2.2 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions, the City's terms and conditions, all relevant exhibits and
attachments, and any other components made a part of this RFQ and comply with all requirements and specifications
herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued concerning this RFQ.
If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this RFQ
(including proposed alternate language), those must be submitted as questions in accordance with the instructions in
Section 2.4. QUESTIONS ABOUT QUOTE. If the City determines that any changes will be made resulting from the
questions asked, then such decisions will be communicated in the form of an RFQ addendum. The City may also elect
to leave open the possibility for post-contract negotiation and amendment of specific provisions of the Contract that have
been addressed during the question and answer period. Other than through this process, the City rejects and will not
be required to evaluate or consider any additional or modified terms and conditions submitted with Vendor's quote. This
applies to any language appearing in or attached to the document as part of the Vendor's quote that purports to vary
any terms and conditions or Vendors' instructions herein or to render the quote non-binding or subject to further
negotiation. Vendor's quote shall constitute a firm offer. By execution and delivery of a bid in response to this
RFQ, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposefully
or inadvertently, shall have no force or effect, and will be disregarded. Noncompliance with, or any attempt to
alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor's quote as nonresponsive.
Any quote that contains language that indicates the quote is non-binding or subject to further negotiation before
a contractual document may be signed shall be rejected.
Contact with anyone working for or with the City regarding this RFQ other than the City of Rocky Mount Purchasing
Office Contract Lead named on the face page of this RFQ or in the manner specified by this RFQ shall constitute grounds
for rejection of said Vendor's offer, at the City's election.
2.3 RFQ SCHEDULE
The table below shows the intended schedule for this RFQ. The City will make every effort to adhere to this schedule.
Action Responsibility Date/Time
Issue RFQ City Wednesday, September 16, 2026
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QUOTE Number:320-020926FD Vendor: __________________________________________
Submit Written Questions/Question Deadline Vendors Tuesday, September 22, 2026
Provide Response to Questions/Addendum City Thursday, September 24, 2026
Submit Bids Vendors Wednesday September 30, 2026, 2:00 PM
Award Contract City Monday, October 26, 2026
2.4 QUESTIONS ABOUT BID
Purpose: Upon review of the RFQ documents, Vendors may have questions to clarify or interpret the RFQ in order to
submit the best quote possible. To accommodate the Bid Questions process, Vendors shall submit any such questions
by the above due date.
Instructions: Written questions shall be emailed to Fantashia.Dickens@rockymountnc.gov by the date and time
specified above. Vendors should enter "RFQ #320-020926FD - Questions" as the subject for the email. Questions
submittals should include a reference to the applicable RFQ section and be submitted in a format shown below:
Reference Vendor Question
RFQ Section, Page Number Vendor question...?
Questions received prior to the submission deadline date, the City's response, and any additional terms deemed
necessary by the City will be posted in the form of an addendum, available on the City of Rocky Mount Purchasing
webpage https://www.rockymountnc.gov/Bids.aspx and/or the North Carolina Electronic Vendor Portal (eVP),
https://evp.nc.gov/solicitations/, and shall become an Addendum to this RFQ. No information, instruction, or advice
provided orally or informally by any City personnel, whether made in response to a question or otherwise in connection
with this RFQ, shall be considered authoritative or binding. Vendors shall be entitled to rely only on written material
contained in an Addendum to this RFQ. The date noted in the RFQ schedule for the City to provide responses to
questions also serves as the addendum deadline. If you do not receive a courtesy email notification regarding the
addendum by that date do check the City of Rocky Mount Purchasing webpage.
2.5 MAILING INSTRUCTIONS
Instructions: Quotes, subject to the conditions made a part hereof and the receipt requirements described below, shall
be received at the address indicated in the table below, for furnishing and delivering those items as described herein.
MAILING ADDRESS FOR DELIVERY OF QUOTE OFFICE ADDRESS FOR DELIVERY BY ANY OTHER
VIA U.S. POSTAL SERVICE MEANS, SPECIAL DELIVERY, OVERNIGHT DELIVERY,
OR BY ANY OTHER CARRIER
BID NUMBER: 320-020926FD BID NUMBER: 320-020926FD
Attn: Fantashia Dickens, Purchasing Associate III Attn: Fantashia Dickens, Purchasing Associate III
Address: PO BOX 1180 Address: 331 S. Franklin Street
Rocky Mount, NC 27802 Rocky Mount, NC 27804
Vendors shall deliver two (2) signed original executed quote to the address identified in the table in this Section.
Address package and insert quote number as shown in the table above.
Quote number shall be marked on the outside of the sealed envelope with the Vendor's name and date and time of
opening.
IMPORTANT NOTE: It is the responsibility of the Vendor to have the signed quote physically in this Office by the specified
time and date quotes are due, regardless of the method of delivery. This is an absolute requirement. The time of
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QUOTE Number:320-020926FD Vendor: __________________________________________
delivery will be marked on each quote when received, and any quote received after the submission deadline will not be
accepted or evaluated.
All risk of late arrival due to unanticipated delay-whether delivered by hand, U.S. Postal Service, courier or other delivery
service or method-is entirely on the Vendor. Note that the U.S. Postal Service generally does not deliver mail to the
street address above, but to the City's Mail Service Center. Vendors are cautioned that quotes sent via U.S. Mail,
including Express Mail, may not be delivered to the purchasing office on the due date in time to meet the quote deadline.
All Vendors are urged to take the possibility of delay into account when submitting a quote.
ENVELOPES MUST BE MARKED PLAINLY WITH THE BID NUMBER, DATE AND TIME OF BID OPENING AND
NAME OF BID. Bids will not be opened unless accompanied by a bid bond in a separate envelope and labeled with
the labels supplied indicating it is a bid bond for bid #320-020926FD. It is the responsibility of the bidder to ensure
his/her bid is received by the Procurement Specialist by the time stated in the bid. Late bids will not be accepted.
Bids will continue to be on file in the offices of Rocky Mount at the above address and are available for inspection
during regular business hours.
Any other value-added services the bidder wishes to make known as available should be noted on Attachment E and
sent with the bid. Attachment E will not be considered in our recommendation for award of this bid, but may be used
for informational purposes only or possible future bids.
If a quote is hand-delivered, please note that the Frederick E. Turnage Municipal Building requires all visitors to sign in
with the guard stationed on the first floor. Visitors will only have access through the building accompanied with a City
employee.
2.6 AUTHORIZED SIGNATURE REQUIREMENT
All submittals or other offers must be signed by an individual authorized to bind the Consultant contractually. The City
reserves the right to request documentation showing evidence of signatory authority (e.g., corporate resolution,
operating agreement, power of attorney, or other verification). Failure to provide such documentation upon request
may result in disqualification of the offer or rejection of the executed contract.
* Name of person, address, and phone number of person who is authorized to execute contracts on behalf of
your company.
2.7 BID CONTENTS
Vendor shall populate all attachments of this RFQ that require the Vendor to provide information and include an
authorized signature where requested, as outlined below. Vendor Responses shall include the following items, and they
should be arranged in the following order:
a) Completed and signed version of EXECUTION PAGE, along with the body of the RFQ, and signed receipt pages of
any addenda released in conjunction with this RFQ.
b) Completed version of ATTACHMENT A: PRICING FORM
c) ATTACHMENT B: CCA POLE PRICES
d) ATTACHMENT C: EXCEPTIONS AND CLARIFICATIONS TO BID
e) ATTACHMENT D: PRE-QUALIFICATION STATEMENT
f) An organizational chart or description of the company's organizational structure and history of the company,
including location of main office and any branches, name of outside field representative covering North Carolina,
and the name and phone number of the inside contact person who will administer this contract.
g) Name and phone number of manufacturer's authorized representative serving the service area who will address
concerns and/or complaints with materials or service provided by you.
h) One (1) or more bids for supply of the goods subject to bid. Completed Firm Price ATTACHMENT A & B contained
in this Request for Bid for each manufacturer you wish to bid.
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QUOTE Number:320-020926FD Vendor: __________________________________________
i) ATTACHMENT C. No Exceptions or Clarifications of your bid will be allowed.
j) Provide three utility references, including the company name, address, point of contact, and phone number. By
submission of a bid to this Request for Bid, you are authorizing Rocky Mount to contact these references and for
them to discuss their relationship and experience with your company.
k) Complete and sign ATTACHMENT D, Pre-qualification Statement.
l) Provide indication of Service Features offered by your company as shown on ATTACHMENT E.
m) Complete, sign and return ATTACHMENT F, Checklist of Included Proposal Items, with your bid.
2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
a) BUYER: The employee of the City Department that places an order with the Vendor.
b) CONTRACT LEAD: Representative of the City of Rocky Mount Purchasing Office who corresponds with potential
Vendors in order to identify and contract with that Vendor providing the greatest benefit to the City of Rocky Mount
and who will administer the contract for the City.
c) FOB-DESTINATION: Title changes hands from Vendor to purchaser at the destination point of the shipment; Vendor
owns commodity in transit and files any claims, and Vendor pays all freight and any related transportation charges. A
solicitation may request Vendors to separately identify freight charges in their quote, but no amount or charge not
included as part of the total quote price will be paid.
d) LOT: A grouping of similar products within this RFQ.
e) ON-TIME DELIVERY: The delivery of all items within a single order to the receiving point designated by the ordering
entity within the delivery time required.
f) RFQ: Request for Quote.
g) VENDOR: Supplier, proposer, company, firm, corporation, partnership, individual or other entity submitting a
response to a Request for Quote.
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
The City of Rocky Mount reserves the right to reject all bids in its best interest. Should one Participating Member elect
not to become a party to the Fixed Price Contract, it will not prevent the other Participating Members from entering into
a contract if they determine it is in their best interest. North Carolina General Statutes 143-129 governs competitive
bidding and purchasing in the State of North Carolina and this bid will be governed by its provisions. Bids will be
awarded to the lowest responsive and responsible bidder taking into consideration adherence to specifications, quality,
performance, the time of delivery, technical support, past performance,
and other relevant factors. The award of the contracts may be made based on (1) cost to individual member (2) all
CCA poles may be awarded to a single vendor, (3) all CCA-ET poles may be awarded to another single vendor or (4)
all poles may be awarded to a single vendor as determined to be in the best interest of the Participating Members.
All bids that are administered and recommended by the CORM require the approval of the governing body of the host
city for the cooperative bidding effort. Bidders may attend the session of the governing body when this bid is presented
for approval if they so wish. The City of Rocky Mount will make known to them the time and place of that meeting if
they so request.
The City of Rocky Mount reserves the right to receive bids, evaluate bids to reject all bids, to waive informalities and
technicalities within the scope of their authority, and further specifically, the CORM reserve the right to award in the
best interest of its members.
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QUOTE Number:320-020926FD Vendor: __________________________________________
Local Preference Policy. The only exception to the lowest responsive, responsible bidder method of award will be
the local preference policy. The preference will allow an Eligible Local Bidder to match the price and terms of the
lowest responsible, responsive bidder who is a Non-Local Bidder, if the Eligible Local Bidder's price is within five
percent (5%) or $25,000, whichever is less, of the lowest responsible, responsive Non-Local Bidder's price. An eligible
local vendor is one that is current on property taxes in the City of Rocky Mount and meets the qualifications set forth in
the policy. An application can be found at https://rockymountnc.gov/services-finance-vendor-registration/
3.2 BID EVALUATION PROCESS
a) Bids are requested for the items as specified, or item(s) equivalent in design, function, and performance. The City
reserves the right to reject any bid on the basis of fit, form, and function as well as cost.
b) The City shall review the responses to this RFQ to confirm that they meet the specifications and requirements. The
City reserves the right to waive any minor informality or technicality.
c) For all responses that pass the initial review process, the City will review and assess the Vendors' pricing. The City
may request additional formal responses or submissions from any or all Vendors for the purpose of clarification or
to amplify the materials presented in any part of the bid. Vendors are cautioned, however, that the City is not required
to request clarification, and often does not. Therefore, all bids should be complete and reflect the most favorable
terms available from the Vendor. Prices bid cannot be altered or modified as part of a clarification.
d) Bids will be evaluated based on the award criteria identified in Section 3.1 METHOD OF AWARD.
Award of a Contract to one Vendor does not mean that the other quotes lacked merit, but that, all factors considered,
the selected quote was deemed most advantageous and represented the best value to the City.
Vendors are cautioned that this is a request for quote, not a request or an offer to contract, and the City reserves the
unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the City.
CONFIDENTIALITY DURING PROCESS: During the evaluation period and prior to award, all information concerning
the quote and evaluation is confidential, and possession of the quotes and accompanying information is limited to
personnel of the issuing department and any third parties involved in this procurement process, and to the committee
responsible for participating in the evaluation. Any attempt on behalf of a Vendor to gain such confidential information,
or to influence the evaluation process (e.g., contact anyone involved in the evaluation, criticize another Vendor, offer any
benefit or information not contained in the quote) in any way is a violation of North Carolina purchasing law and
regulations and shall constitute sufficient grounds for disqualification of Vendor's offer from further evaluation or
consideration in the discretion of the City.
3.3 INTERPRETATION OF TERMS AND PHRASES
This Request for Quote serves two functions: (1) to advise potential Vendors of the parameters of the solution being
sought by the Department; and (2) to provide (together with other specified documents) the terms of the Contract
resulting from this procurement. As such, all terms in the Request for Quote shall be enforceable as contract terms in
accordance with the General Contract Terms and Conditions. The use of phrases such as "shall," "must," and
"requirements" are intended to create enforceable contract conditions. In determining whether quotes should be
evaluated or rejected, the Department will take into consideration the degree to which Vendors have proposed or failed
to propose solutions that will satisfy the Department's needs as described in the Request for Quote. Except as
specifically stated herein, no one requirement shall automatically disqualify a Vendor from consideration. However,
failure to comply with any single requirement may result in the Department exercising its discretion to reject a quote in
its entirety.
4.0 REQUIREMENTS
This Section lists the requirements related to this RFQ. By submitting a quote, the Vendor agrees to meet all stated
requirements in this Section as well as any other specifications, requirements and terms and conditions stated in this
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QUOTE Number:320-020926FD Vendor: __________________________________________
RFQ. If the Vendor is unclear or has any questions about the specifications, requirements, and terms and conditions
herein, it is urged and cautioned to contact the issuing department Contract Lead as specified in this RFQ.
4.1 PRE-QUALIFICATION OF BIDDERS
All interested bidders must meet these pre-qualifications to be considered a responsible bidder with the ability to
complete the contract and meet the quality and performance required.
* Have and maintain all licenses, permits, and insurance required to do business in the State of North Carolina,
* Operate a facility capable of adequately accommodating stocking requirements of this Request for Bid,
* Be a utility-focused business where 50% of total sales are generated from the utility market,
* Have authorized manufacturer's representatives in the service area to address complaints or concerns,
* Have a single inside point of contact responsible for administering this contract; * Be accessible during storms and
emergencies, 24 hours, 7 days a week availability.
4.2 PRICING
Prices quoted must be firm for the entire term of the contract and any renewal, and the quote must be valid for a period
of 60 days from the date of the bid opening. Prices quoted shall include the cost of the pole, unloading at the City's
pole yard, and the cost of delivery as provided for in the Firm Pole Price Attachment A and B.
Bidder is requested to quote prices of poles if shipment can be scheduled within thirty days on Attachment A. Prices
should be based on full truckloads for a city or two neighboring utilities if they can be combined without an additional
drop-off charge being added to either.
If shipment needs to be made immediately from inventory on hand, bidder should quote on Attachment B. Prices are to
be for a full truckload to Rocky Mount.
For evaluation and award purposes, prices shown on Attachment A will be used to determine the lowest responsive or
quickest availability, and the responsible bidder will make their recommendation based on those prices. Prices shown
on Attachment B are for informational purposes for Rocky Mount only. Prices MUST be submitted on forms marked
Attachment A and B.
Do not include sales or federal excise tax in your bid figures but show percentage of sales tax in appropriate section
where requested. Rocky Mount shall pay all applicable sales tax, however, and should be invoiced accordingly.
4.3 TRANSPORTATION AND IDENTIFICATION
The Vendor shall deliver Free-On-Board (FOB) Destination to the specified destination(s) with all transportation costs
included in the quoted price.
When an order is placed using a purchase order, the purchase order number shall be shown on all packages and
shipping manifests to ensure proper identification and payment of invoices. If an order is placed without using a purchase
order, such as via phone, the Buyer's name shall be shown on all packages. A complete packing list shall accompany
each shipment. Vendors shall not ship any products until they have received an order.
4.4 DELIVERY AND TRANSPORTATION
Bidders are required to own their own fleet of trucks or provide evidence of a firm contract with a trucking company for
transportation of poles awarded under this contract. Delivery will be within thirty (30) days to allow full truckload
shipments. Vendor will combine sizes or shipments wherever possible to make full truckload shipments. When Rocky
Mount has an immediate need, the immediate shipment at price shown on Schedule B will prevail for that purchase
order, and delivery is to be made from the vendor's stock within five days. If the vendor does not deliver within five (5)
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