RFQ FOR TOWN OF APEX JENKS SUBSTATION DESIGN
| Location: | North Carolina |
|---|---|
| Posted: | May 8, 2026 |
| Due: | Jun 11, 2026 |
| Agency: | Town of Apex |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFQ FOR TOWN OF APEX JENKS SUBSTATION DESIGN
|
| Category: | Utilities Engineering |
| Status: | Open |
|
Attachment Preview
ELECTRIC UTILITIES DEPARTMENT
Request for Qualifications
Jenks Substation Design
May 7th, 2026
Introduction
The Town of Apex Electric Department is conducting a qualification-based selection process for
engineering services for a new substation. Interested engineering firms are invited to submit a
Statement of Qualifications (SOQ) package for consideration no later than 12:00 PM on June 11th,
2026.
Project Description
The Town of Apex has a need to increase the capacity of its power system on western side of the
service territory near US Highway 64 to accommodate planned growth in the area with a new
230kV substation. The proposed substation will consist of a 230kV-24kV, 40 MVA transformer
supplying three feeders from a 2,000A bus system with provisions for another three feeders and
transformer in the future. Refer to the preliminary single line. Land for the new substation has been
procured and the transformer has been ordered and is scheduled for delivery in the first quarter of
2028.
This project is to provide the design and engineering calculations as well as the construction
documents, bid packages, and substation drawings required to construct and commission the
substation. This includes all required protection, controls, and metering systems as well as design
and procurement of a prefabricated control house and 48V DC battery control systems and
240/120V station power. The bus support structure shall be a lattice style support structure with
the bus work arranged to match other town substation configurations. Exit feeders are to be fed by
600A reclosers (GW Vipers or Eaton Nova TS) through 576 KVA regulators (GE VR 1 or
Eaton/Cooper Quickstep). The project may include the design or layout for all or portions of the exit
feeders’ (circuit) routes. This includes load-based layout of the distribution transformers, highway
crossing, and development of tie points and loop schemes for the circuit and between circuits.
Scope of Work
The following scope of work is currently envisioned for this project. The intent is to award the
entire scope to one qualified firm or team of firms; however, the town reserves the right to contract
separately for any portion of the project. This may include issuing a subsequent RFQ for certain
tasks or assignments of tasks to the town’s on-call engineering firms.
Design Phase
•
Conduct necessary surveys of the substation site and exit feeder routes.
•
Grading determinations, plats, easement maps, etc.
•
Construction plans and technical specifications preparation
TOWN OF APEX
The Peak of Good Living
PO Box 250 Apex, NC 27502 | (919) 249-3400 | www.apexnc.org
ELECTRIC UTILITIES DEPARTMENT
•
Bidding and contract documents preparation utilizing the town’s standard documents
•
Final construction cost estimates
•
Any required environmental permits and regulatory approvals
•
Provide input to power wholesaler for point of delivery and transmissions studies if required
Bidding Assistance Phase
•
Advertise or assist in the advertising of the project for bids
•
Receive inquiries and issue clarifications and addenda as required
•
Conduct a pre-bid conference
•
Receive bids and conduct public bid opening (if required)
•
Provide a certified bid tabulation and make a recommendation of award
•
Attend factory acceptance tests as needed
Construction Administration & Observation Phase
•
Coordination and execution of the contract documents
•
Review of submittals and maintain logs
•
Negotiate and prepare change orders
•
Review/verify quantities and recommend approval of partial pay requests
•
Maintain red-lines, as-built drawings
•
Provide part-time observation during site preparation phase of construction
•
Provide part-time observation once structure and equipment installation begin
•
Oversee/witness relay testing and validation
•
Maintain weekly observation logs
•
Conduct monthly construction progress meetings
•
Conduct project closeout and submit all as-builts plans, and certifications
SOQ Requirements
The SOQ should follow the format outlined in this section. Submittals shall not exceed 10 pages
including the cover letter. Page count does not include cover page or dividing tabs if used. All pages
shall be 8.5” x 11”.
1. Cover Letter: A clear and concise introduction, which shall identify the firm’s primary
contact person for the SOQ, acknowledge receipt of any amendments to the RFQ, and summarize
why the town should select your firm for this project.
2. Firm Profile: Provide the following information:
a. Brief history of the firm,
b. Location and contact information for the firm’s corporate headquarters,
c. Location(s) and contact information for any branch office(s) that may be utilized for this
project,
d. Number of employees (overall and for each identified branch office),
TOWN OF APEX
The Peak of Good Living
PO Box 250 Apex, NC 27502 | (919) 249-3400 | www.apexnc.org
ELECTRIC UTILITIES DEPARTMENT
e.
Type of ownership and parent company, if applicable, and any pending ownership changes,
f.
Identify any claim or litigation involving the firm within the last five years, or provide a
statement that none exist
3. Project Understanding and Approach: A detailed narrative that demonstrates an
understanding of the town’s needs and describes how those needs will be met. Identify services
that are typically provided in-house by the firm’s local or North Carolina offices, services that are
available from the firm’s out-of-state offices, and services for which a sub- consultant would be
utilized.
4. Qualifications and Experience: At least four relevant projects completed by the firm. Include
the following information for each listed project:
a.
Project description,
b. Project start and completion dates (if ongoing, provide the current status and projected
completion date),
c.
Engineer’s estimated cost, bid cost, and final cost (an explanation to significant differences
in cost may be provided),
d. Scope of services provided by the consultant,
e. Sub-consultants utilized (if any),
f.
Summary of the similarities to this project, and
g. Name, title, email address, and phone number of Owner reference.
5. Project Team: Identify all personnel, including sub-consultants that will be directly involved
in the project. Provide a brief resume for each team member which includes office location, general
qualifications (education, professional registrations, certifications, etc.), years of experience (with
current firm and other firms), role for this project, and role for any projects listed in the
Qualifications and Experience section of the SOQ.
6. Project Management and QA/QC: Briefly describe the firm’s procedures and processes for
project management and quality assurance and quality control throughout all phases of a project.
Evaluation Criteria & Selection Process
SOQs will be evaluated based on the following criteria:
1. Firm experience and reputation
2. Project approach and understanding
3. Qualifications and experience of the personnel assigned to this project
4. Office location of project team members
TOWN OF APEX
The Peak of Good Living
PO Box 250 Apex, NC 27502 | (919) 249-3400 | www.apexnc.org
ELECTRIC UTILITIES DEPARTMENT
SOQs will be evaluated by a selection committee comprised of town staff. Following initial
evaluation of the SOQs, the committee may conduct interviews with top candidates.
Submittal Procedure
As soon as possible, please email brad.holland@apexnc.org to indicate your firm’s interest in the
project and intent to submit a SOQ. Include the firm’s name and the name and email address of the
main contact person for the SOQ.
All questions related to the RFQ shall be via email to brad.holland@apexnc.org from the identified
contact person. The deadline for questions is 4:00 PM on May 28th, 2026.
Submit the SOQ in pdf format via email to brad.holland@apexnc.org no later than 12:00 PM on June
11th, 2026. No hardcopy submittal of the SOQ is required. Please note that any additional
information or amendments to this RFQ will be posted to the town’s website. It is the responsibility
of the consultant to monitor the site accordingly.
The consultant shall bare full responsibility for all costs incurred in the development and submittal
of the SOQ, including costs associated with interviews. All submissions shall become the exclusive
property of the town of Apex and may be disclosed to third parties.
TOWN OF APEX
The Peak of Good Living
PO Box 250 Apex, NC 27502 | (919) 249-3400 | www.apexnc.org
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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