Water Meter Boxes & Lids

INVITATION FOR BID
WATER METER BOXES & LIDS
Utilities
CITY OF WINSTON-SALEM
Bids Will Be Opened
10:00 a.m., May 28, 2026
SUITE 324, CITY H ALL BUILDING
101 NORTH MAIN STREET
WINSTON-SALEM, NOR TH CAROLINA 27101
CITY/COUNTY PURCHASING DEPARTMENT
ADVERTISEME NT FOR BIDS
WATER METER BOXES & LIDS to be furnished to the City of Winston-Salem will be received by
sealed bid by the City/County Purchasing Department in Suite 324, City Hall Building, 101 North Main
Street, Winston-Salem, NC until 10:00 a.m., May 28, 2026, at which time they will be publicly opened
and read.
Instructions for submitting bids and complete specifications may be obtained during regular office hours,
Monday - Friday, 8:00 a.m. to 5:00 p.m. at the same location, or by contacting TaWanna A. Gates via
email tawannag@cityofws.org or phone 336-747-6938.
The City reserves the right to reject any or all proposals.
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Notice to Bidders
It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may not
participate in any manner in the bidding, awarding, or administering of contracts in which they, or a
member of their immediate family, their business partner, or any organization in which they serve as an
officer, director, trustee, or employee, have a financial interest.
The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)
and all rules and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees
to indemnify the City from and against all claims, suits, damages, costs, losses, and expenses in any
manner arising out of, or connected with, the failure of the Company, its subcontractors, agents,
successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and
regulations promulgated thereunder.
All bids must be firm and not subject to increase, unless specified within the provisions of this Invitation
for Bid (IFB) and mutually agreed upon by the City and the proposer.
No special inducements will be considered that are not a part of the original bidding document.
City Rights and Options
The City, at its sole discretion, reserves the following rights:
* To supplement, amend, substitute or otherwise modify this IFB at any time
* To cancel this IFB with or without the substitution of another IFB
* To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB that
would be in the best interests of the City
* To issue additional requests for information
Public Records
Any material submitted in response to this IFB will become a "public record" once the bidder's
document(s) is opened and the bidder is determined to be a participant in the solicitation process and
shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must
claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders
must identify materials to be protected, and must state the reasons why such exclusion from public
disclosure is necessary and legal. The City reserves the right to make all final determination(s) of the
applicability of North Carolina General Statutes 132-1.2, Confidential Information.
Familiarity with Laws and Ordinances
The submission of a bid on the items requested herein shall be considered as a representation that the
bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect
those engaged or employed in the provision of such services, or equipment used in the provision of such
services, or which in any way affects the conduct of the provision of such services; and no plea of
misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any
provisions in the IFB documents that are contrary to or inconsistent with any law, ordinance, or
regulation, it shall be reported to the City in writing without delay.
The bidder agrees that in carrying out this contract, compliance will be maintained with all applicable
federal, state, and local laws, specifically including, without limitations, the Occupational Safety and
Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.
The bidder certifies that the bid is made in good faith and without collusion with any person bidding on
this contract or with any officer or employee of the City of Winston-Salem.
The undersigned further agrees, in connection with the performance of this contract, not to discriminate
against any employee or applicant for employment because of race, religion, color, gender, age,
handicap, political affiliation or national origin.
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Ethics Policy / Code of Conduct
The City of Winston-Salem has established guidelines for ethical standards of conduct for City
representatives and to provide guidance in determining what conduct is appropriate in particular cases.
City representatives should maintain high standards of personal integrity, truthfulness, honesty, and
fairness in carrying out public duties; avoid any improprieties in their roles as public servants including
the appearance of impropriety; and never use their position or power for improper personal gain. In
establishing an ethics policy, the City of Winston-Salem desires to protect the public against decisions
that are affected by undue influence, conflicts of interest, or any other violation of these policies as well
as promote and strengthen the confidence of the public in their governing body. For a complete review
of the City Policy click the following link.
http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids
Equal Employment Opportunity / ADA
The Contractor shall not discriminate against any employee or applicant for employment because of
race, creed, color, religion, national origin, political affiliation, gender, age or disability. The contractor
shall comply with all applicable laws and regulations regarding the American with Disabilities Act
(www.ADA.gov) as amended from time to time and all rules and regulations promulgated thereunder
and other laws and regulations pertaining to equal employment. The Contractor hereby agrees to
indemnify the Owner from and against all claims, suits, damages, costs, losses and expenses in any
manner arising out of or connected with the failure of the contractor, its subcontractors, agents,
successors, assigns, officers or employees to comply with the provisions of the ADA or rules and
regulations promulgated thereunder. The Contractor agrees to act affirmatively in its employment and
promotion practices, and in the general treatment of its employees.
Stimulation of the Local Economy
In an effort to stimulate the local economy, foster development and promote efficiency in the provision
of city services and the completion of various city projects, the City of Winston-Salem has undertaken
an initiative to strongly encourage all parties contracting with the City of Winston-Salem to evaluate
their internal operations and hiring practices and, where appropriate, to initiate efforts to stimulate the
local economy by hiring applicants and contractors from the Winston-Salem/Forsyth County Area and
by utilizing minority and women contractors and service providers. Such efforts to stimulate the local
economy may be accomplished by posting job vacancies with the North Carolina Employment Security
Commission, the Piedmont Triad Regional Council of Governments, and the Winston-Salem Urban
League; and utilizing the State of North Carolina Office for Historically Underutilized Business database
(https://www.ips.state.nc.us/IPS/vendor/SearchVendor.aspxt=hobtain) or other local resources such as
the City of Winston-Salem M/WBE Program to identify Winston-Salem/Forsyth County based
contractors and subcontractors. Stimulation of the local economy requires a collaborative effort of both
the public and private sector. The city is committed to taking reasonable steps to achieve said goal.
Iran Divestment Act
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of persons
engaging in business activities in Iran, prepared pursuant to NCGS G.S. 147-86.58, nor will
Contractor utilize on this agreement any subcontractor on such list. This list, along with additional
information about the Iran Divestment Act, is available on the Treasurer's Office site:
https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-
Resources.aspx.
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Divestment from Companies that Boycott Israel
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of companies
engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this
agreement any subcontractor on said list."
SPECIAL TERMS AND CONDITIONS
DETAILED SPECIFICATIONS: Detailed specifications for these items are included with the bid
request. Bids to be submitted in accordance with the specifications and these special terms and
conditions, both of which require doing all that is necessary, proper, or incidental to the
furnishing of the items identified herein. All things not expressly stated in the specifications or
special terms and conditions but involved in carrying them out must be included in bidder's
proposal as though they were specifically stated.
NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to bidders, special
terms and conditions specific to this invitation for bids, the specifications, and general contract
terms and conditions. The City of Winston-Salem objects to and will not evaluate or consider
any additional terms and conditions submitted with a bidder response. This applies to any
response appearing in or attached to the document as part of the bidder's response. DO NOT
ATTACH ANY ADDITIONAL TERMS AND CONDITIONS. By execution and delivery of a
proposal, the bidder agrees that any additional terms and conditions, whether submitted
purposely or inadvertently, shall have no force or effect. It shall be the bidder's responsibility to
read this entire document, review all enclosures and attachments, and comply with all
requirements specified herein.
The bidder is cautioned that the requirements of this bid can be altered only by written addendum
and that verbal communications from whatever source are of no effect.
EXCEPTIONS TO SPECIFICATIONS:
In the event that clarifications or changes to bid specifications are necessary, changes will be
made by written addendum. In all cases items must be furnished as requested, and where brand
names are used, consider the term "or equal" to follow. Such references are not intended to be
restrictive and comparable products of other manufacturers will be considered. However,
written approval for any proposed substitution or change in specifications must be obtained
by bidder prior to the close of bids.
Any request for an approved equal, change in specification or protest of specifications must be
fully supported with technical data, test results, or other pertinent information and evidence that
the substitute offered is equal to, or better than, the specification requirement. The bidder shall
not construe this paragraph as inviting deviation or implying that any deviation will be
acceptable.
Bidder's failure to request exceptions to specifications or approved equals as stated above will
be interpreted as the bidders' intent to comply fully with the requirements as written. Conditional
or qualified bids shall be subject to rejection in whole or in part. The City of Winston-Salem
reserves the right to postpone bid openings for its own convenience.
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GENERAL REQUIREMENTS: The items furnished shall be new and unused and the manufacturer's
latest listed and published stock model, or models which meet all the applicable requirements of
these specifications. Specifications may require that certain makes, auxiliaries and/or accessories
be provided.
BIDDERS SUBMITTALS: Bidder must furnish all information requested herein including descriptive
literature (when requested) and/or complete specifications covering the products offered.
Reference to literature submitted with a previous bid will not satisfy this provision. Bids which
do not comply with these requirements will be subject to rejection. All documents submitted
should bear the name of the bidder.
EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem accepts no
responsibility for any expense incurred by the bidder in the preparation and presentation of a bid.
Such expenses shall be borne exclusively by the bidder.
CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the
successful bidder's/vendor's response to this Invitation for Bids and Proposals and any addenda
thereto, plus the City's issuance of a City of Winston-Salem Purchase Order for the proposed
goods and/or services shall constitute a binding contract.
PURCHASE OF ADDITIONAL ITEMS: Subject to the successful bidder's acceptance, the City
reserves the option to purchase additional items as specified herein at the price bid and awarded
in this Invitation for Bids and Proposals within one (1) year from bid opening date. This bid may
also be utilized by other entities per N.C.G.S. to piggyback at the sole discretion of the vendor.
INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and indemnify
the City of Winston-Salem and all of its officers, departments, agencies, agents, and employees
from and against all claims, loss, damage, injury, fines, penalties and cost - including court
costs and attorney's fees, charges, liability, and exposure, however, caused resulting from,
arising out of, or in any way connected with the bidder's/vendor's negligent performance or
nonperformance of the terms of the contract.
VENDOR SUPPORT/SERVICE AND PARTS(where it applies): The vendor and/or manufacturer
bidding on these specifications must have the ability to provide repair parts and technical service
in the form of a service representative, including the maximum time from receipt of notice to
arrival of parts or the service representative. The manufacturer, whether they are the vendor or
not must be satisfactory to the City of Winston-Salem from the standpoint of experience,
reliability, and demonstrated ability to manufacture equipment comparable as to size and type as
that required by the specifications, and shall have manufactured and/or sold items of the size and
type specified which has operated satisfactorily in the field for a minimum of one year. The City
of Winston-Salem reserves the right to reject bids from vendors that have failed to perform
satisfactory under previous contracts with the City of Winston-Salem and/or vendors that cannot
produce satisfactory evidence that they can furnish promptly all spare parts needed for ordinary
service and repair of the items herein specified.
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INSPECTION, TRAINING, PERFORMANCE TEST AND ACCEPTANCE:
a. Upon delivery the items will be subject to inspection to verify conformance with
specifications by the staff of the City of Winston-Salem
b. Any defects or failure of items to perform or comply with any requirements of the City
specifications must be immediately remedied by the vendor at the vendor's own expense
prior to acceptance by the City.
WARRANTY-Where it applies: Bidder to include the warranty provisions as outlined in bid
specifications.
TAX EXEMPTIONS: The City of Winston-Salem is exempt from Federal Excise Tax but not from
State and Local Sales Tax. Sales tax should not be included in bid prices, but may be added as
separate items.
EVALUATION AND SELECTION OF BIDS: The evaluation of vendor bids shall center on the
match between the stated specifications and other requirements included in the final bid request
and the vendor's proposal including selection of the lowest responsible bidder, with consideration
of past performance, service record, and reliability. The statutory provisions controlling
purchasing by local governments in N. C. (GS 143) includes selection standards for use in making
of awards. The provision reads, "All contracts shall be awarded to the lowest responsible,
responsive bidder, taking into consideration quality, performance, and the time specified in the
bids for the performance of the contract". The City of Winston-Salem reserves the right to accept
or reject any or all bids and proposals and further specifically reserves the right to make the award
or awards in the best interest of the City of Winston-Salem.
All bids shall be made firm for no less than sixty (60) days.
All bids must be received not later than May 28, 2026, at 10:00 a.m.
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Proposal Form
Water Meter Boxes & Lids
Submit proposals to the following location:
US Postal Service address: or Hand-delivery or FedEx address:
City/County Purchasing Department City/County Purchasing Department
Post Office Box 2511 101 N. Main Street, 324 City Hall
Winston-Salem, North Carolina 27102 Winston-Salem, North Carolina 27101
BIDDERS:
The City of Winston-Salem is seeking bids for Water Meter Boxes & Lids per the specifications
included in this document. For any questions or comments regarding this bid please contact
TaWanna A. Gates at (336) 747-6938 tawannag@cityofws.org
PLEASE NOTE, THE FOLLOWING ITEMS WILL BE ORDERED AS NEEDED. THEY
WILL NOT BE ORDERED ALL AT ONE TIME.
THE QUANTITIES LISTED ARE ESTIMATED QUANTITIES.
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CITY OF WINSTON-SALEM
WATER METER BOX WITH LID AND LID ONLY BID SHEET
GENERAL
1. All meter boxes specified herein shall conform to the most current version of the City of Winston-
Salem Technical Specification and Detail Drawings as published by the Department of Public Works,
Engineering Division, with exception to the 24" x 36" polymer concrete lid.
2. Meter box lids for 24" x 36" polymer concrete meter boxes shall be Tier 22 polyolefin composite T-
style lid with TriCast adapter plate insert for Sensus Smart Point that meets or exceeds Old Castle
Duralite brand based on TriCast, Inc. PN: 24364651-MS-T-Sensus-ADPLT (see attached drawing).
3. All meter boxes and lids shall be free from holes, cracks or any other defects. Meter boxes or lids
that do not meet the standards and specifications herein shall be rejected from bid acceptance. All meter
boxes and lids shall be manufactured by one of the following:
CAST IRON Sigma Corp POLYMER CONCRETE Quazite (Strongwell Corporation)
SIP Industries
Star Pipe Products
TriCast, Inc.
4. The City of Winston-Salem reserves the right to increase or decrease the quantity of meter boxes
and/or meter box lids purchased under this contract.
5. Warranties will be accepted as offered by the manufacture. Defective meter boxes or lids as defined
by the warranty shall be replaced by the manufacture at no cost to the city.
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ITEM 1 - CAST IRON METER BOX WITH LID AND LID ONLY FOR AMI DEVICE
Price per each for cast iron meter box with lid and lid only; having a plugged antenna thru-hole:
Size Description Qty. Unit Price Total Price
5/8" Cast Iron Meter Box with Lid 5,000 $__________ $_______________
5/8" Cast Iron Meter Box Lid Only 20,000 $__________ $_______________
1" Cast Iron Meter Box with Lid 250 $__________ $_______________
1" Cast Iron Meter Box Lid Only 850 $__________ $_______________
Item 1 Total Price: $_______________
WATER METER BOX WITH LID AND LID ONLY BID SHEET
ITEM 2 - QUAZITE 24" x 36" POLYMER CONCRETE METER BOX
Price per each for city standard 24x36 meter box only (without lid):
Size Description Qty. Unit Price Total Price
1-1/2" and 2" Quazite Meter Box PG2436B500 250 $__________ $_______________
Item 2 Total Price: $_______________
ITEM 3 - POLYOLEFIN COMPOSITE METER BOX LID FOR 24" x 36" METER BOX
Price per each for fitment with city standard 24x36 polymer concrete meter box:
Description Qty. Unit Price Total Price
Tier 22 T-Style (24364651-MS-T-Sensus-ADPLT) 500 $__________ $_______________
Item 3 Total Price: $_______________
Total Cost Item 1, Item 2, and Item 3 $_______________
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ALL UNIT PRICES ARE FOB DESTINATION.
This will be a term contract beginning in June 2026 thru July 2027, with the option to extend the contract
for two (2) additional twelve (12) month terms beginning in June of each year, with the vendor's
acceptance.
It is anticipated that the initial order will be placed on acceptance of winning bid with an estimate of
33% of bid quantities; followed by 33% in late 2026; and 33% in late winter of 2026. Quarterly orders
for subsequent contract terms will be approximately 25% of bid quantities, beginning June 2026,
continuing through the final contract term unless the contract is either not renewed or otherwise
terminated. Delivery of the initial order is expected to be mid-June 2026, or earlier.
Bids must be submitted in a sealed envelope showing original signatures and seals.
The undersigned bidder hereby declares that they have carefully examined the specifications contained
herein and will provide all labor, materials, equipment, supervision, and insurance applicable to perform
in accordance with the specifications and the requirements under the following sum to wit:
TERMS AND CONDITIONS: The undersigned guarantees all parts against defects and agrees to replace and
to install at his own expense any part or parts of the apparatus damaged by reason of defective material, design,
or imperfect workmanship during manufacturer's standard warranty period.
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