Water Meter Boxes & Lids

Location:	North Carolina
Posted:	May 8, 2026
Due:	May 28, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	66 - Instruments and Laboratory Equipment Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	FB26229
Publication URL:	To access bid details, please log in.

Attachment Preview

INVITATION FOR BID

WATER METER BOXES & LIDS

Utilities

CITY OF WINSTON-SALEM

Bids Will Be Opened

10:00 a.m., May 28, 2026

SUITE 324, CITY HALL BUILDING

101 NORTH MAIN STREET

WINSTON-SALEM, NORTH CAROLINA 27101

CITY/COUNTY PURCHASING DEPARTMENT

ADVERTISEMENT FOR BIDS

WATER METER BOXES & LIDS to be furnished to the City of Winston-Salem will be received by

sealed bid by the City/County Purchasing Department in Suite 324, City Hall Building, 101 North Main

Street, Winston-Salem, NC until 10:00 a.m., May 28, 2026, at which time they will be publicly opened

and read.

Instructions for submitting bids and complete specifications may be obtained during regular office hours,

Monday – Friday, 8:00 a.m. to 5:00 p.m. at the same location, or by contacting TaWanna A. Gates via

email tawannag@cityofws.org or phone 336-747-6938.

The City reserves the right to reject any or all proposals.

FB 26229

Water Meter Boxes & Lids

Page 1 of 14

Notice to Bidders

It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may not

participate in any manner in the bidding, awarding, or administering of contracts in which they, or a

member of their immediate family, their business partner, or any organization in which they serve as an

officer, director, trustee, or employee, have a financial interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)

and all rules and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees

to indemnify the City from and against all claims, suits, damages, costs, losses, and expenses in any

manner arising out of, or connected with, the failure of the Company, its subcontractors, agents,

successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and

regulations promulgated thereunder.

All bids must be firm and not subject to increase, unless specified within the provisions of this Invitation

for Bid (IFB) and mutually agreed upon by the City and the proposer.

No special inducements will be considered that are not a part of the original bidding document.

City Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB that

would be in the best interests of the City

• To issue additional requests for information

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s

document(s) is opened and the bidder is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must

claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders

must identify materials to be protected, and must state the reasons why such exclusion from public

disclosure is necessary and legal. The City reserves the right to make all final determination(s) of the

applicability of North Carolina General Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a bid on the items requested herein shall be considered as a representation that the

bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect

those engaged or employed in the provision of such services, or equipment used in the provision of such

services, or which in any way affects the conduct of the provision of such services; and no plea of

misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any

provisions in the IFB documents that are contrary to or inconsistent with any law, ordinance, or

regulation, it shall be reported to the City in writing without delay.

The bidder agrees that in carrying out this contract, compliance will be maintained with all applicable

federal, state, and local laws, specifically including, without limitations, the Occupational Safety and

Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.

The bidder certifies that the bid is made in good faith and without collusion with any person bidding on

this contract or with any officer or employee of the City of Winston-Salem.

The undersigned further agrees, in connection with the performance of this contract, not to discriminate

against any employee or applicant for employment because of race, religion, color, gender, age,

handicap, political affiliation or national origin.

FB 26229

Water Meter Boxes & Lids

Page 2 of 14

Ethics Policy / Code of Conduct

The City of Winston-Salem has established guidelines for ethical standards of conduct for City

representatives and to provide guidance in determining what conduct is appropriate in particular cases.

City representatives should maintain high standards of personal integrity, truthfulness, honesty, and

fairness in carrying out public duties; avoid any improprieties in their roles as public servants including

the appearance of impropriety; and never use their position or power for improper personal gain. In

establishing an ethics policy, the City of Winston-Salem desires to protect the public against decisions

that are affected by undue influence, conflicts of interest, or any other violation of these policies as well

as promote and strengthen the confidence of the public in their governing body. For a complete review

of the City Policy click the following link.

http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids

Equal Employment Opportunity / ADA

The Contractor shall not discriminate against any employee or applicant for employment because of

race, creed, color, religion, national origin, political affiliation, gender, age or disability. The contractor

shall comply with all applicable laws and regulations regarding the American with Disabilities Act

(www.ADA.gov) as amended from time to time and all rules and regulations promulgated thereunder

and other laws and regulations pertaining to equal employment. The Contractor hereby agrees to

indemnify the Owner from and against all claims, suits, damages, costs, losses and expenses in any

manner arising out of or connected with the failure of the contractor, its subcontractors, agents,

successors, assigns, officers or employees to comply with the provisions of the ADA or rules and

regulations promulgated thereunder. The Contractor agrees to act affirmatively in its employment and

promotion practices, and in the general treatment of its employees.

Stimulation of the Local Economy

In an effort to stimulate the local economy, foster development and promote efficiency in the provision

of city services and the completion of various city projects, the City of Winston-Salem has undertaken

an initiative to strongly encourage all parties contracting with the City of Winston-Salem to evaluate

their internal operations and hiring practices and, where appropriate, to initiate efforts to stimulate the

local economy by hiring applicants and contractors from the Winston-Salem/Forsyth County Area and

by utilizing minority and women contractors and service providers. Such efforts to stimulate the local

economy may be accomplished by posting job vacancies with the North Carolina Employment Security

Commission, the Piedmont Triad Regional Council of Governments, and the Winston-Salem Urban

League; and utilizing the State of North Carolina Office for Historically Underutilized Business database

(https://www.ips.state.nc.us/IPS/vendor/SearchVendor.aspxt=hobtain) or other local resources such as

the City of Winston-Salem M/WBE Program to identify Winston-Salem/Forsyth County based

contractors and subcontractors. Stimulation of the local economy requires a collaborative effort of both

the public and private sector. The city is committed to taking reasonable steps to achieve said goal.

Iran Divestment Act

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of persons

engaging in business activities in Iran, prepared pursuant to NCGS § G.S. 147-86.58, nor will

Contractor utilize on this agreement any subcontractor on such list. This list, along with additional

information about the Iran Divestment Act, is available on the Treasurer’s Office site:

https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-

Resources.aspx.

FB 26229

Water Meter Boxes & Lids

Page 3 of 14

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies

engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this

agreement any subcontractor on said list.”

SPECIAL TERMS AND CONDITIONS

DETAILED SPECIFICATIONS: Detailed specifications for these items are included with the bid

request. Bids to be submitted in accordance with the specifications and these special terms and

conditions, both of which require doing all that is necessary, proper, or incidental to the

furnishing of the items identified herein. All things not expressly stated in the specifications or

special terms and conditions but involved in carrying them out must be included in bidder’s

proposal as though they were specifically stated.

NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to bidders, special

terms and conditions specific to this invitation for bids, the specifications, and general contract

terms and conditions. The City of Winston-Salem objects to and will not evaluate or consider

any additional terms and conditions submitted with a bidder response. This applies to any

response appearing in or attached to the document as part of the bidder’s response. DO NOT

ATTACH ANY ADDITIONAL TERMS AND CONDITIONS. By execution and delivery of a

proposal, the bidder agrees that any additional terms and conditions, whether submitted

purposely or inadvertently, shall have no force or effect. It shall be the bidder’s responsibility to

read this entire document, review all enclosures and attachments, and comply with all

requirements specified herein.

The bidder is cautioned that the requirements of this bid can be altered only by written addendum

and that verbal communications from whatever source are of no effect.

EXCEPTIONS TO SPECIFICATIONS:

In the event that clarifications or changes to bid specifications are necessary, changes will be

made by written addendum. In all cases items must be furnished as requested, and where brand

names are used, consider the term "or equal" to follow. Such references are not intended to be

restrictive and comparable products of other manufacturers will be considered. However,

written approval for any proposed substitution or change in specifications must be obtained

by bidder prior to the close of bids.

Any request for an approved equal, change in specification or protest of specifications must be

fully supported with technical data, test results, or other pertinent information and evidence that

the substitute offered is equal to, or better than, the specification requirement. The bidder shall

not construe this paragraph as inviting deviation or implying that any deviation will be

acceptable.

Bidder’s failure to request exceptions to specifications or approved equals as stated above will

be interpreted as the bidders’ intent to comply fully with the requirements as written. Conditional

or qualified bids shall be subject to rejection in whole or in part. The City of Winston-Salem

reserves the right to postpone bid openings for its own convenience.

FB 26229

Water Meter Boxes & Lids

Page 4 of 14

GENERAL REQUIREMENTS: The items furnished shall be new and unused and the manufacturer's

latest listed and published stock model, or models which meet all the applicable requirements of

these specifications. Specifications may require that certain makes, auxiliaries and/or accessories

be provided.

BIDDERS SUBMITTALS: Bidder must furnish all information requested herein including descriptive

literature (when requested) and/or complete specifications covering the products offered.

Reference to literature submitted with a previous bid will not satisfy this provision. Bids which

do not comply with these requirements will be subject to rejection. All documents submitted

should bear the name of the bidder.

EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem accepts no

responsibility for any expense incurred by the bidder in the preparation and presentation of a bid.

Such expenses shall be borne exclusively by the bidder.

CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the

successful bidder’s/vendor’s response to this Invitation for Bids and Proposals and any addenda

thereto, plus the City’s issuance of a City of Winston-Salem Purchase Order for the proposed

goods and/or services shall constitute a binding contract.

PURCHASE OF ADDITIONAL ITEMS: Subject to the successful bidder’s acceptance, the City

reserves the option to purchase additional items as specified herein at the price bid and awarded

in this Invitation for Bids and Proposals within one (1) year from bid opening date. This bid may

also be utilized by other entities per N.C.G.S. to piggyback at the sole discretion of the vendor.

INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and indemnify

the City of Winston-Salem and all of its officers, departments, agencies, agents, and employees

from and against all claims, loss, damage, injury, fines, penalties and cost - including court

costs and attorney's fees, charges, liability, and exposure, however, caused resulting from,

arising out of, or in any way connected with the bidder’s/vendor’s negligent performance or

nonperformance of the terms of the contract.

VENDOR SUPPORT/SERVICE AND PARTS(where it applies): The vendor and/or manufacturer

bidding on these specifications must have the ability to provide repair parts and technical service

in the form of a service representative, including the maximum time from receipt of notice to

arrival of parts or the service representative. The manufacturer, whether they are the vendor or

not must be satisfactory to the City of Winston-Salem from the standpoint of experience,

reliability, and demonstrated ability to manufacture equipment comparable as to size and type as

that required by the specifications, and shall have manufactured and/or sold items of the size and

type specified which has operated satisfactorily in the field for a minimum of one year. The City

of Winston-Salem reserves the right to reject bids from vendors that have failed to perform

satisfactory under previous contracts with the City of Winston-Salem and/or vendors that cannot

produce satisfactory evidence that they can furnish promptly all spare parts needed for ordinary

service and repair of the items herein specified.

FB 26229

Water Meter Boxes & Lids

Page 5 of 14

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	FB26229
Bid Title:	Water Meter Boxes & Lids
Category:	Formal Bids
Status:	Open

Water Meter Boxes & Lids

Attachment Preview

See also