26-111 JC Detention Cell Furniture - Phase 3

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-111
For
Justice Center Detention Furniture - Phase 3
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for JC Detention Cell Furniture - Phase 3. The vendor
must guarantee the quoted prices for a period of Ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked "26-111 Justice Center Detention Furniture - Phase 3" with the date and
time of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in
blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second
Street Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 9/30/2026 at 10:00 AM, in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select
bid and click on "related documents". No phone calls please. The time it takes for final
bid results to be made public depends on the complexity of the project and the cost of the
project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via
E-mail (preferred), mail or fax to:
Donna Clayton
Finance Department, St. Charles County Government
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-3870
dclayton@sccmo.org
For questions or inquiries concerning the specifications please contact:
Christine Ramsdell, Director
Facilities Management Department, St Charles County Government
300 North Second St, Room 101
St. Charles, Missouri 63301
cramsdell@sccmo.org
A mandatory site visit is not required for this bid.
* The bid number and title shall be referenced on all correspondence.
* All questions must be received no later than 3:00 PM on 9/18/2026. Any question
received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
26-111 Justice Center Detention Furniture - Phase 3 Proposal Response from (please complete)
Page 2 of 20 _______________________________________
Name of Company or Individual

Prohibited Communication
Contact with any representative, other than through the procedure outlined in the
section titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID
OPENING. Representative shall include, but not be limited to, all elected and appointed
officials, and employees of St. Charles County and their Agents within St. Charles
County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids are final. No additions, deletions, corrections, or adjustments will be accepted after
the time of bid opening except by request of County.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract shall be effective for the approximate Twenty-four (24) month period from the
date of the notice of award.
The County, with the consent of the vendor, shall have the option to renew said contract for
one (1) additional six (6) month period at the same specifications and terms and conditions
of any contract that may be derived from this request for proposal.
The electronic version of this bid/RFP is available upon request. The document was
entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information contained
in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
26-111 Justice Center Detention Furniture - Phase 3 Proposal Response from (please complete)
Page 3 of 20 _______________________________________
Name of Company or Individual

The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
Award will be made with the highest ranking, responsive, responsible proposer, or to the
offeror whose proposal is most advantageous to the County, price and other factors
considered.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording
in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
Open Records
Any and all information contained in or submitted with the bid becomes a public record subject
to the Missouri Sunshine Law when the bids are opened. The County may include any
information submitted with the bid or submitted to the County during the award or review
process in the County's public records, public agendas, or public meetings. If the bidder
believes that any information contained in or submitted with the bid is protected from disclosure
by the Missouri Sunshine Law, the bidder must clearly identify what information the bidder
believes is so protected and must also clearly identify the legal basis therefor. Simply marking
a document with "confidential" or similar watermarks, notations, etc. shall not be sufficient to
prevent disclosure of submitted information.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach
a copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
26-111 Justice Center Detention Furniture - Phase 3 Proposal Response from (please complete)
Page 4 of 20 _______________________________________
Name of Company or Individual

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision
of documentation**, affirm its enrollment and participation in a federal work authorization
program (E-Verify) with respect to the employees working in connection with the contracted
services. Every such business entity shall sign an affidavit affirming that it does not knowingly
employ any person who is an unauthorized alien in connection with the contracted services.
[RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer's hire whose
employment commences after the employer enrolls in a federal work authorization program.
The employer shall retain a copy of the dated verification report received from the federal
government. Any business entity that participates in such program shall have an affirmative
defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530
(4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
* Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,
Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO
63301prior to responding to any solicitations; OR
* Send the notarized affidavit and E-Verify MOU signature page along with a bid
solicitation response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page
will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of
the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the
Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
26-111 Justice Center Detention Furniture - Phase 3 Proposal Response from (please complete)
Page 5 of 20 _______________________________________
Name of Company or Individual

Description of Scope:
The St Charles County Justice Center is undergoing a renovation to improve and update the
housing units. As part of this renovation, we are looking to replace the existing metal bed
platforms, bunks, desk units, shelves and ancillary furniture with anti-ligature furnishings. A
critical element of this replacement is to implement furnishings that utilize molded plastic
material. This material minimizes the risk of harm and provides the ability to repair any
scratches, gouges or intentional damage by inmates to ensure its longevity. The product
must meet or exceed the specifications included in this bid to be considered for award.
Installation will be handled separately and is not needed for this response. The awarded
company will be required to provide installation instructions and any necessary and
proprietary screws or bolts as needed for installation.
The renovation is planned for a year and a half with each housing unit being renovated at a
time during this timeline. As such, the product will need to be manufactured and shipped to
meet the estimated timeline provided. This timeline provided is not final and the awarded
vendor must be capable of adjusting to the approved timeline, considering standard
manufacturing lead-times or unanticipated delays.
Due to the secure nature of the facility, all proposals will be based upon a typical cell
configuration, cell count for each housing unit, and identified ancillary furniture listed in this
proposal. No floor plans will be provided in this public bid. Once awarded, the floor plans can
be shared if needed, following an execution of an NDA, to ensure the final order will match
the actual housing unit layout. Final quotes will be adjusted, if needed, to reflect the actual
quantities to purchase for Phase 3 before the final award.
General Conditions:
The Bidder must specifically claim and include any exclusions or deviations from the bid
specifications with the proposal submitted.
The Bidder must provide pricing quote pricing that will be firm through the duration of this
project. No price increases will be allowed.
The Bidder shall deliver product during a predetermined delivery schedule and must occur
Monday through Friday between the hours of 7:30 am and 4:00 pm. Any changes to the
specified delivery schedule are subject to approval by the County at least 5 days before
the change occurs.
All deliveries will be received at the building location, 301 N Second Street or the dock site
at 300 N Third Street, St Charles.
If prices submitted by bidder are itemized, the County may elect any or all itemized
services at the pricing submitted without impact to separate itemized services or prices.
Signature of bidder indicates that bidder understands and will comply with all terms and
conditions and all other specifications made a part of this Invitation for formal Bid and any
subsequent award or contract. All terms, conditions and representations made in this
invitation will become an integral part of the contract.
26-111 Justice Center Detention Furniture - Phase 3 Proposal Response from (please complete)
Page 6 of 20 _______________________________________
Name of Company or Individual

Specifications:
Each double occupant cell of a housing unit will be outfitted with one bed platform, one
wall-hung bunk, one bunk safety rail, two wall mounted steps (two different depths), one
desk, one stool, one wall hung 2-tiered shelf, and two personal wall shelves, one per
occupant.
Each single occupant cell will be outfitted with one bed platform, one desk, one stool, and
one personal wall shelf.
Each item must be bolted down or fastened to the wall in such a way that it supports the
weight of the individual.
Ancillary furniture items may be purchased for the housing unit day space. Please provide
a unit cost for each. All ancillary items will be purchased at the same time as the cell
furniture for discount calculations.
Colors will be determined prior to the final order placement. Colors shown in the image
are not final.
Any gaps will be filled with anti-pick caulking provided by the installer. If there is a required
product for the quoted furniture product, the product details must be included in the
submission.
Images of a standard double occupant cell is below. It does not include the two additional
personal wall shelf units:
26-111 Justice Center Detention Furniture - Phase 3 Proposal Response from (please complete)
Page 7 of 20 _______________________________________
Name of Company or Individual

Furniture Item Specifications:
All items listed are based on Cortech USA products and must meet or exceed these
standards.
Does Not
Description Specification Meets Exceeds
Meet
A. Bed Platform: Endurance Bed 1.0
Durable, one piece, rotationally molded design
1) for increased strength. Constructed of high
impact "no break" polyethylene.
2) Dimensions: 21H x 81L x 35D
3) 2000 lb. Static Load.
Designed for use with 30" x 75" mattress, a 4"
4)
thick mattress (sold separately).
Molded-in side slots for property box storage
5) and increased structural span strength.
(Property box sold separately.)
6) Side storage: 4 cu ft (2 compartments).
Bed can be reverse-mounted to eliminate
7)
property box storage feature.
Molded in end shelving for open storage of
8)
personal items.
9) End shelf storage: 3 cu ft (2 shelves).
10) Stain resistant, easy to clean and maintain.
Can be bolted to the floor via concealed pilot
11)
holes with hardware.
Flame Retardant (passes Cal 133). Test
12)
reports available, if requested.
Manufactured to ISO Quality Standards in the
13)
USA.
14) Lifetime warranty
B. Wall Hung Bunk: Endurance Wall Bunk
Durable, one piece, rotationally molded design
1) for increased strength. Constructed of high
impact "no break" polyethylene.
2) Dimensions: 18H x 81L x 35D
26-111 Justice Center Detention Furniture - Phase 3 Proposal Response from (please complete)
Page 8 of 20 _______________________________________
Name of Company or Individual

Bolt to the wall via concealed pilot holes with
3)
hardware.
4) Designed for use with 30"x75" mattress.
5) Must accommodate a Safety Rail attachment
Sound dampening, easy to clean, sanitize,
6)
and maintain
Cycle Testing - 250lb load cycled 70,000
7)
times
8) Passes 2000 lb. for 24 hours static load test.
9) Passes ASTM WK57116 for Steel Bunks.
Flame Retardant (passes Cal 133). Test
10)
reports available, if requested.
11) Passes Flammability UL 94 HB.
Tested to ISO 22196 showing a >99%
12)
reduction in bacteria.
Manufactured to ISO Quality Standards in the
13)
USA.
14) Lifetime Warranty
C. Wall Hung Bunk Safety Rail: Endurance Wall Bunk Safety Rail
Rotationally molded design for maximum
1) durability. Made from high impact "no
break" polyethylene.
Dimensions: 12H x 61.5L x 4W &
2)
12H x 42L x 4W
Smooth, curved perimeters designed for
3)
ligature resistance.
Bolt to Wall Mount Bunks with tamper-
4)
resistant hardware provided.
5) Easy to clean, sanitize, and maintain
Flame Retardant (passes Cal 133). Test
6)
reports available, if requested.
7) Passes Flammability UL 94 HB.
Tested to ISO 22196 showing a >99%
8)
reduction in bacteria.
26-111 Justice Center Detention Furniture - Phase 3 Proposal Response from (please complete)
Page 9 of 20 _______________________________________
Name of Company or Individual

Manufactured to ISO Quality Standards in the
9)
USA.
10) Lifetime Warranty
D. Desk: Endurance Wall Mount ADA Desk
All Plastic, durable, one-piece, rotationally
molded design for increased strength.
1)
Constructed of high-impact "no break"
polyethylene. No steel or wood components.
2) Dimensions: 31H x 38W x 22D
3) ADA Compliant.
Bolts to the wall via concealed pilot holes and
4)
hardware
Sound dampening, easy to clean, sanitize,
5)
and maintain.
6) Passes Flammability UL 94 HB.
Tested to ISO 22196 showing a >99%
7)
reduction in bacteria.
Flame Retardant (passes Cal 133). Test
8)
reports available, if requested.
Manufactured to ISO Quality Standards in the
9)
USA.
10) Lifetime Warranty
E. Stool: Endurance Floor Mounted Stool
One piece, rotationally molded design for
1) maximum durability. Made from high
impact "no break" polyethylene
2) Dimensions: 15.5H x 16.5W x 16.5D
Can be bolted to the floor via concealed pilot
3)
holes with hardware of your choice
Sound dampening, easy to clean, sanitize,
4)
and maintain.
5) Lifetime Warranty
F. Two-Shelf Wall Unit: Endurance 2 Shelf
All Plastic, durable, one-piece, rotationally
molded design for increased strength.
1)
Constructed of high-impact "no break"
polyethylene. No steel or wood components.
Dimensions: 24H x 35W x 15D, 2 cu. ft. of
2)
storage.
26-111 Justice Center Detention Furniture - Phase 3 Proposal Response from (please complete)
Page 10 of 20 _______________________________________
Name of Company or Individual