Construction Observation Services
| Location: | Illinois |
|---|---|
| Posted: | May 8, 2026 |
| Due: | May 29, 2026 |
| Agency: | City of Wheaton |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-99 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-99
|
| Bid Title: |
Construction Observation Services
|
| Category: | City of Wheaton Bids - Contracted Services |
| Status: | Open |
|
Attachment Preview
NOTICE TO BIDDERS
REQUEST FOR PROPOSAL #26-99 CONSTRUCTION OBSERVATION SERVICES
Issue Date:
May 8, 2026
Last Date for Questions:
May 20, 2026 at 11:00 am (CST)
Due Date:
May 29, 2026 no later than 11:00 am (CST)
To be considered responsive, the following documents shall be included with your submittal:
Fee Proposal Form (Exhibit D)
Notice of Deviations Form (Exhibit E)
Listing of Subcontractors, Consultants and Agents Form (Exhibit F)
Vendor Certification Form (Exhibit G)
Vendor Information Reporting Form (Exhibit H)
W-9 Form
Return submittal to:
City of Wheaton
Procurement Services
303 W. Wesley Street
Wheaton, IL 60187-0727
Attn: Tony Sperkowski
The successful Vendor will be required to submit the following additional documents:
• Certificate of Insurance with signed endorsements
• Signed Agreement (Exhibit B)
Page 1 of 1
Notice to Bidders
EXHIBIT A
REQUEST FOR PROPOSAL #26-99
CONSTRUCTION OBSERVATION SERVICES
INTRODUCTION
The City of Wheaton is seeking professional engineering services to provide temporary engineering support to
monitor, enforce, and address resident concerns as contractors install fiber duct throughout the city. The
anticipated installation is for the entire city and the focus of support will be in the corporate city limits.
TERM OF CONTRACT
The term of the contract shall be for one (1) year, with the option to renew for two (2) additional one-year
terms.
VENDOR MINIMUM QUALIFICATIONS
• Vendor must be located within 50 miles of the City of Wheaton
• Prior experience serving a minimum of three (3) municipalities within the last five (5) years.
• The successful Vendor shall be in compliance with the City’s requirements for insurance, as listed in
Exhibit C-Insurance Requirements.
SCOPE OF SERVICES
The consultant or engineering firm will act as the City’s on-site representative during construction. Core
responsibilities usually include:
• Monitoring contractor work to ensure compliance with permit conditions, traffic control plans, and
restoration standards
• Verifying proper installation of communication ducts (depth, alignment, materials, and methods)
• Documenting progress through daily field reports, photos, and issue logs
• Coordinating with utility companies, contractors, and City staff to resolve conflicts quickly
• Responding to residents’ concerns such as access, property impacts, and safety issues
• Ensuring proper restoration of pavement, parkways, and landscaping
• Review of and recommendation for approving permits applied for during this time.
STAFFING APPROACH
• Field inspectors or resident engineers assigned part-time for an estimated 20 hours per week between
May and December of 2026. Inspections will be on days when work occurs.
• Serve as the main point of contact with the City
• Provide inspections of all restorations such as backfill, landscaping, pavement and sidewalk restoration.
DELIVERABLES
• Daily/weekly inspection reports
• Permit compliance checklists
• Issue tracking and resolution logs
Page 1 of 3
Scope of Services
EXHIBIT A
REQUEST FOR PROPOSAL #26-99
CONSTRUCTION OBSERVATION SERVICES
• Final summary report documenting construction compliance and any outstanding concerns
• Perform Erosion Control Inspections for compliance with permit terms and conditions
SUBMITTAL REQUIREMENTS
THE CITY OF WHEATON ASKS THAT YOUR RESPONSE INCLUDE THE FOLLOWING INFORMATION, IN TABBED
SECTIONS, FOR EVALUATION.
Company Information
Vendors shall provide the following information about their company.
o Vendor name and address; Contact name, phone number and email.
o Number of employees.
o Number of years in business.
o Provide a brief description of your company.
o Days and hours of operation.
o A brief statement of the Proposer’s understanding of the work to be done.
Prior Experience and References (EXHIBIT G)
Provide a minimum of three (3) government references of similar nature and scope, including the company
name, contact name and contact information for each reference where all information can be verified. Include
a brief description of the services provided for each reference. Provide a description of qualifications and skills
of specific personnel who will be assigned to the City’s account.
Compensation/Fee Proposal (EXHIBIT D)
Engineering service fees will be calculated on a cost-plus, not-to-exceed basis, using hourly rates applied to
direct staff costs. Direct expenses will be billed at their actual cost incurred without any markup. The proposal
will include a summary outlining the estimated hours and associated fees using the attached Fee Proposal Form
(Exhibit D). The City is tax exempt. Prices shall not include taxes.
EVALUATION OF PROPOSALS
City staff will evaluate submittals based on the requirements listed above. During or after the evaluation of
submittals, City staff may submit written questions and requests for clarification. The Vendor to be
recommended for award will be the one whose proposal is determined to be the most advantageous to the
City, in consideration of price and the evaluation factors set forth in the Request for Proposal.
DUE DATE FOR WRITTEN QUESTIONS
All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski at
asperkowski@wheaton.il.us no later than May 20, 2026, at 11:00 am CST.
ADDENDA
All questions, clarifications or revisions regarding this solicitation will be issued via a written addendum and
published on the City’s website and on DemandStar. Each Vendor shall acknowledge receipt of any addenda on
the Cost Proposal form. Each Vendor, by acknowledging receipt of any addenda, is responsible for the content
Page 2 of 3
Scope of Services
EXHIBIT A
REQUEST FOR PROPOSAL #26-99
CONSTRUCTION OBSERVATION SERVICES
of the addenda and any changes to the solicitation. Failure to acknowledge issued addenda may cause your
submittal to be rejected.
RFP SUBMITTAL
Submittals must be received no later than May 29, 2026, at 11:00 am. CST Late submissions will not be accepted.
Submit a hard copy to:
City of Wheaton
303 W. Wesley Street - 1st Floor Finance Counter
Wheaton, IL 60187-0727
Attn: Tony Sperkowski, Procurement Officer
All hard copy proposals shall be submitted in a sealed package marked with the following information:
• Proposal Name & Number
• Proposal Closing Date
• Proposal Closing Time
• Vendor Name and address
It is the sole responsibility of the Vendor to ensure that their proposal is delivered by the stated opening
date/time. The City is not responsible for misdirected packages.
DO NOT SUBMIT PERFORATED PAGES, NOR BIND YOUR PROPOSAL IN ANYTHING OTHER THAN PAPER CLIPS
OR BINDER CLIPS.
CONFIDENTIAL INFORMATION:
Vendors claiming any portion of their proposal as proprietary or confidential must specifically identify what
documents or portions of documents they consider confidential. Failure to do so may result in information
becoming public record.
COSTS INCURRED IN RESPONDING
All costs incurred by the Vendor for proposal preparation and participation in this procurement will be the sole
responsibility of the Vendor. The City will not reimburse any Vendors for such costs.
Page 3 of 3
Scope of Services
EXHIBIT A
GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF
CONSTRUCTION AND CONTRACTED SERVICES
Solicitations are open to all business firms actively engaged in providing the materials, equipment,
and services specified and inferred. Active engagement will be verified via references. These General
Instructions Regarding the Solicitation of Construction and Contracted Services apply to all
solicitations for contracted services by the City of Wheaton and shall be incorporated as part of the
written and signed Agreement with the successful Bidder along with any addenda items which are
issued, unless otherwise specified.
For solicitations involving the IDOT “Standard Specifications for Road and Bridge Construction”:
Section 102 of the IDOT “Standard Specifications for Road and Bridge Construction,” (the “Standard
Specifications”), Adopted January 1, 2022, pertaining to the advertisement, bidding, award, and
contract execution shall not apply to this solicitation and contract. Where these General Instructions
Regarding the Solicitation of Contracted Services (the “Solicitation Instructions”) are inconsistent
with any provision of the IDOT Bureau of Local Roads and Streets Special Provision for Bidding
Requirements and Conditions for Contract Proposals, these Solicitation Instructions shall control.
A. DEFINITIONS:
The following words and phrases, when used in these General Instructions Regarding Solicitations of
Construction and Contracted Services document shall have the meanings as specified herein.
A-1) Agreement: The written contract between the City and the Bidder covering the work or services
to be performed, which includes all other documents that are attached to the Agreement or
incorporated by reference and made a part thereof. It shall be understood that the words
“Contract” and “Agreement” are synonymous in these documents.
A-2) Proposal or Bid: The complete and properly signed bid to do the work or services for the sum
stipulated therein, submitted in accordance with the bidding or proposal documents. It shall be
understood that the words “bid”, and “proposal” are synonymous in these instructions and in
the Invitation to Bid documents.
A-3) Bidder/Proposer: The person, firm, or corporation submitting a bid or proposal.
A-4) City: The City of Wheaton, Illinois, an Illinois Municipal Corporation.
A-5) Offer: A signed Proposal or Bid that is timely delivered to the City.
A-6) Solicitation: The City’s request for an offer from a Bidder for the provision of work, services
and/or goods. It shall be understood that the words “solicitation” and “invitation to bid” are
synonymous in these instructions and in the Invitation to Bid documents.
B. SOLICITATION PROCESS:
The City intends to award a contract to a Bidder who has the experience and equipment to
successfully complete the project or provide the service solicited. The Bidder shall be responsible for
performing all work or services as outlined in the specifications contained within the Invitation to Bid
and shall provide and furnish all labor, materials, equipment and supplies, vehicles, and
transportation services required to perform and complete the required work or service in strict
accordance with the Invitation to Bid documents. The Proposer desiring to furnish a Proposal or Bid
for such work or services shall submit a sealed Bid in accordance with these General Instructions
Page 1 of 17
General Instructions Regarding the Solicitation of Construction and Contracted Services
Revised January 2026
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