Construction Management, Construction Inspection and Materials Testing Services For Poplar Blvd Stre

Date: March 25, 2026
Subject: REQUEST FOR PROPOSAL (RFP2M26-1)
To Provide Construction Management, Construction Inspection
and Materials Testing Services
For Poplar Blvd Street Rehabilitation Project
Federal Project No. STPL-5130(024)
To interested and qualified firms:
The City of Alhambra, Public Works Department is soliciting Proposals from
qualified firms to provide Construction Management, Construction Inspection
and Materials Testing Services for Poplar Blvd Street Rehabilitation Project,
Federal Project No. STPL-5130(024).
Interested and qualified firms shall submit five (5) copies of their Proposals and
one (1) pdf file on thumb drive no later than 4:00 PM on Wednesday, April 22,
2026 to:
Melissa Ramos
Deputy Director, Public Works Department
City of Alhambra
111 S First Street
Alhambra, CA 91801
If you have any questions, please contact Melissa Ramos via email:
mramos@alhambraca.gov. Questions must be submitted by April 10, 2026. In the
subject line write "RFP 2M26-1"
This RFP and Attachments are posted on the City's web-site under City Bid
Notices/RFPs.
Please review the requirements of the RFP and submit your proposal by the date
specified.
Issued by:
Melissa Ramos
____________________________________
Melissa Ramos
Deputy Director, Public Works Department
City of Alhambra

Date: March 25, 2026
REQUEST FOR PROPOSAL (RFP2M26-1)
To Provide Construction Management, Construction Inspection
and Materials Testing Services
For Poplar Blvd Street Rehabilitation Project
Federal Project No. STPL-5130(024)
A. RFP INFORMATION
The City of Alhambra, Public Works Department is soliciting Proposals from qualified firms to
provide Construction Management, Construction Inspection and Materials Testing Services
for Poplar Blvd Street Rehabilitation Project, Federal Project No. STPL-5130(024).
The City awarded the construction contract in February 2026. It is anticipated that the Construction
Management Consultant will be selected in May 2026. The construction will commence thereafter
in June 2026, and will be completed in 60 working days after Issuance of Notice to Proceed as
specified in bid specifications.
This RFP and Attachments are posted on the City's web-site under City Bid Notices/RFPs.
B. PROJECT DESCRIPTION AND REQUESTED SERVICES
The project involves asphalt coldmill and overlay and related improvements as shown in
ATTACHMENT 1 - PLANS AND SPECIFICATIONS.
The construction contract is Federally Funded. While the selected consultant will be paid by City
Funds (no federal funds involved in the consultant services), the selected consultant is required to
manage the project in compliance with Caltrans Local Assistance Procedures Manual.
The selected consultant shall manage the project as an extension of City staff, and shall be
responsible for all necessary services during construction to complete the project efficiently, and
in compliance with the plans and specifications.
The selected consultant shall report to the designated City Project Manager.
The total construction duration is 60 working days.
Total construction budget is approximately $700,000.
The City awarded the construction contract in February 2026. The selected Construction
Management Consultant shall provide necessary services and personnel to manage the project.
The scope of services to be provided by the selected consultant includes:
1. Pre-construction Phase. The selected consultant will provide necessary services, which
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REQUEST FOR PROPOSAL (RFP2M26-1)
To Provide Construction Management, Construction Inspection
and Materials Testing Services
For Poplar Blvd Street Rehabilitation Project
Federal Project No. STPL-5130(024)
include coordinating with the Contractor pre-construction activities, pre-con meeting,
review of submittals, review of plans and responding to questions and RFI's (including
coordinating with the design engineer for necessary clarifications and responses), review
of base line schedule that will be submitted by the contractor, and other activities as
necessary.
2. Construction Phase. Provide necessary services and personnel to manage the project. The
main elements of services include, but are not limited to:
Establishing project filing system, and maintaining project files and records.
Providing project progress updates.
Prepare weekly status reports and statement of working days and any other statements
that are required by the City
Monitoring schedule.
Managing and processing change orders and pay requests.
Managing and processing RFIs.
Conducting construction meetings.
Providing necessary construction management, resident engineer, administration,
inspection, materials testing and inspection, specialty inspection.
Federal Compliance.
Labor Compliance.
Conducting project walk-through(s) and preparing punch list(s).
Responding to inquiries and providing responses to public, City and other parties.
3. Construction Close-out Phase. This will involve services necessary to close-out the project
after the field construction is completed.
The selected consultant is required to manage the project in compliance with Caltrans Local
Assistance Procedures Manual.
Proposed Staff:
It is imperative that the key personnel providing the required services have the background,
experience, and qualifications in similar projects.
The general scope of services and key management and technical staff positions indicated above
are provided for guidance to the Consultants for preparation of their Proposals. The Consultants
shall include in their Proposals in detail, their approach, understanding and scope of services, and
staff organization and qualifications demonstrating how they will manage the project efficiently
and effectively.
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REQUEST FOR PROPOSAL (RFP2M26-1)
To Provide Construction Management, Construction Inspection
and Materials Testing Services
For Poplar Blvd Street Rehabilitation Project
Federal Project No. STPL-5130(024)
C. CITY'S STANDARD PROFESSIONAL SERVICES AGREEMENT
The RFP includes ATTACHMENT 2 - CITY'S STANDARD PROFESSIONAL SERVICES
AGREEMENT. Proposers shall review the Agreement and provide a statement that they will
comply with all aspects of the Agreement, or provide any comments that they would like the City
to consider. Please note this project is a federally funded project. The consultant shall comply
with all applicable requirements.
D. INSURANCE REQUIREMENTS
For insurance requirements, please see ATTACHMENT 2 - CITY'S STANDARD
PROFESSIONAL SERVICES AGREEMENT.
E. CONSULTANT SELECTION METHODOLOGY
Upon receipt of Proposals, City's consultant selection committee will rank the responding
consultants and develop a short list of qualified consultants to invite for interviews. The final
ranking of consultants will be based on the interviews. The City will negotiate final scope and fee
with the most qualified consultant.
The proposals will be evaluated based upon several factors. These factors include:
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REQUEST FOR PROPOSAL (RFP2M26-1)
To Provide Construction Management, Construction Inspection
and Materials Testing Services
For Poplar Blvd Street Rehabilitation Project
Federal Project No. STPL-5130(024)
Max
Evaluation Criteria
Points
Consultant's Scope of Work provided in its Proposal, and Project Understanding and
Approach. Please note that the construction contract is Federally Funded.
Construction Management Services is not funded by Federal Funds. The selected
30
consultant is required to manage the project in compliance with Caltrans Local
Assistance Procedures Manual (LAPM). Emphasize your understanding of managing
federally funded projects in compliance with LAPM.
Similar Project Experience, Experience and Qualifications of proposed staff, with
emphasis on the management of federally funded similar roadway improvement
projects. Provide detailed information and list of similar federally funded projects that
each proposed key staff member has worked on.
30
Experience in the management of Federally Funded Projects and in LAPM
requirements is an essential requirement for this project. Proposers shall be aware that
this project will most likely be audited by FHWA/Caltrans during construction, as well
as after construction. Such audits are part of the Consultant services for this project,
and Proposers shall show their experience in successfully going thru such audits.
Company Qualifications and Experience in providing similar services. 15
Experience in providing similar services as staff extension to Agencies, where the
consultant has managed similar projects with minimal assistance from City staff.
Knowledge in Public Agency Procedures and Requirements, Public Contract
Procedures, Requirements, Laws and Construction Claims. Experience in 15
representing cities on similar projects with minimal direction from City staff. City of
Alhambra will rely on the selected Consultant's experience in managing project
efficiently and effectively with minimal support from City staff.
Compliance with the RFP Requirements. 10
Total Points 100
F. CONTRACT AWARD
Any contract resulting from this RFP will be awarded to a firm whose Proposal meet the technical
requirements of the RFP and is evaluated as the highest ranked proposal. Proposals will be ranked
in accordance with the evaluation criteria stated in this RFP.
Negotiations regarding a fair and reasonable price will occur subsequent to consultant selection.
Should the City be unable to obtain a fair and reasonable price through negotiations with the
highest qualified proposer, the City shall enter into negotiations with the next highest qualified
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REQUEST FOR PROPOSAL (RFP2M26-1)
To Provide Construction Management, Construction Inspection
and Materials Testing Services
For Poplar Blvd Street Rehabilitation Project
Federal Project No. STPL-5130(024)
proposer and may award that contract if the parties are able to arrive at a fair and reasonable price.
If that is unattainable, the City shall enter into negotiations with the next highest qualified proposer
in sequence until an agreement is reached.
G. REQUIRED FORMAT FOR TECHNICAL PROPOSAL SUBMITTAL
Please submit your Technical Proposal in the format specified below:
Cover Letter:
Emphasize strong points of the project team and the firm's experience. Include the name,
address, telephone number, title, and signature of the firm's contact person for this proposal.
The cover letter shall state that the submittal is valid for 60 days.
Table of Contents:
Provide contents of proposal.
Section 1. Approach, and Scope of Work:
Provide your understanding of the project, and describe your approach. Provide a detailed
scope of work that your firm will utilize in providing requested services in an efficient and
cost effective manner and in compliance with Caltrans Local Assistance Procedures Manual
(LAPM). Please note that the construction contract is Federally Funded. Construction
Management Services is not funded by Federal Funds. City Local funds will be used for the
payment of Construction Management Services Consultant. However, the selected
consultant is required to manage the project in compliance with LAPM. Emphasize your
understanding of managing federally funded projects in compliance with LAPM.
In your approach, describe methods that you will use for quality control, budget/cost control,
schedule control, and document control.
The total construction duration for this project is 60 working days. In addition, the proposers
shall assume a 1 month of preconstruction activities before the construction starts, and 1
month of project closure activities after the construction is completed.
Section 2. Project Team, Key Personnel and Resumes:
Provide an organization chart showing the names and responsibilities of key personnel and
subconsultants. Provide resumes of all key personnel identified in the organization chart.
Resumes should emphasize staff's experience in managing federally funded projects in
compliance with LAPM. Provide a list of representative projects.
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REQUEST FOR PROPOSAL (RFP2M26-1)
To Provide Construction Management, Construction Inspection
and Materials Testing Services
For Poplar Blvd Street Rehabilitation Project
Federal Project No. STPL-5130(024)
Section 3. Company Qualifications:
Provide qualifications of prime consulting firm and sub-consultants.
Section 4. References:
Provide 5 Public Agency references for similar federally funded projects managed by the
proposer in compliance with LAPM.
Section 5. City's Standard Professional Services Agreement:
The RFP includes ATTACHMENT 2 - CITY'S STANDARD PROFESSIONAL
SERVICES AGREEMENT. Proposers shall review the Agreement and provide a statement
that they will comply with all aspects of the Agreement, or provide any comments that they
would like the City to consider.
Section 6. Addenda Acknowledgement:
If any Addenda is issued by the City, the proposers shall include an acknowledgement of
receiving such Addenda and their agreement with the terms and conditions stated in such
Addenda. If no Addenda is issued, proposers shall state so in this section.
H. FEE ESTIMATE
Fee Proposal shall be submitted in a separate sealed envelope.
Fee Proposal shall be submitted in the following format:
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REQUEST FOR PROPOSAL (RFP2M26-1)
To Provide Construction Management, Construction Inspection
and Materials Testing Services
For Poplar Blvd Street Rehabilitation Project
Federal Project No. STPL-5130(024)
Resident Other Support
Engineer/ Staff
Construction Inspector (List staff
PROJECT FEE TABLE Manager (full time Office Engineer classifications as
(as needed) anticipated) (as needed) necessary)
Hrly Total Hrly Total Hrly Total Hrly Total Tot Total
Hrs Rate Fee Hrs Rate Fee Hrs Rate Fee Hrs Rate Fee Hrs Fee
Pre-construction Phase
Construction Phase-Field Construction
Project Close-out Phase
Sub-Totals
Fee for Materials Testing
Reimbursables and any other costs not included in the above fees (provide breakdown)
TOTAL FEE
I. QUESTIONS REGARDING THIS RFP
If you have any questions, please contact Melissa Ramos via email: mramos@cityofalhambra.org.
All questions shall be submitted 6 working days prior to the proposal due date. Responses will be
emailed to all RFP recipients on record, and posted on City's web site under City Bid Notices/RFPs
3 working days prior to the proposal due date.
J. PROPOSAL SUBMITTAL PROTOCOL
Interested and qualified firms shall submit five (5) copies of their Proposals and one (1) pdf file
on thumb drive no later than 4:00 PM on Wednesday, April 22, 2026 to:
Melissa Ramos
Deputy Director, Public Works Department
City of Alhambra
111 S First Street
Alhambra, CA 91801
Late proposals will not be accepted.
K. PRE-CONTRACTUAL EXPENSES IN RESPONDING TO THE RFP PREPARATION
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REQUEST FOR PROPOSAL (RFP2M26-1)
To Provide Construction Management, Construction Inspection
and Materials Testing Services
For Poplar Blvd Street Rehabilitation Project
Federal Project No. STPL-5130(024)
The City of Alhambra shall not be liable for any pre-contractual expenses incurred by any proposer
or by any selected consultant. Each proposer shall protect, defend, indemnify, and hold harmless
the City of Alhambra from any and all liability, claims, or expenses whosoever incurred by, or on
behalf of, the entity participating in the preparation of its response to this RFP. Pre-contractual
expenses are defined as expenses incurred by proposers and the selected consultant, if any, in:
Preparing and submitting information in response to this RFP
Negotiations with the City on any matter related to this procurement
Costs associated with interviews, meetings, travel or presentations
All other expenses incurred by a proposer/consultant prior to the date of award and a formal
notice to proceed.
The City reserves the right to amend, withdraw and cancel this RFP. The City reserves the right
to reject all responses to this request at any time prior to contract execution, or only award a partial
contract for a limited scope of work. The City reserves the right to request or obtain additional
information about any and all proposals.
ATTACHMENTS:
ATTACHMENT 1 - PLANS AND SPECIFICATIONS
ATTACHMENT 2 - CITY'S STANDARD PROFESSIONAL SERVICES
AGREEMENT
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CITY OF ALHAMBRA
CONTRACT DOCUMENTS, PLANS AND SPECIFICATIONS
FOR
POPLAR BLVD STREET REHABILITATION PROJECT
BID NO. N2M25-145
Federal Project No. STPL-5130(024)
IN THE CITY OF ALHAMBRA
CITY OF ALHAMBRA
111 SOUTH FIRST STREET
ALHAMBRA, CALIFORNIA 91801