CMaR: Flood Mitigation & Plaza Improvements of Creekside

REQUEST FOR PROPOSAL
Construction Manager at Risk for
Flood Mitigation & Plaza Improvements
of Creekside
Release Date: CITY OF GAHANNA, OHIO Request for Proposal: 2026-1
May 8, 2026 200 South Hamilton
Gahanna, OH 43230
Response Deadline: (614) 342-4000
June 12, 2026 at 3:00pm
All Proposals must be received by the City of Gahanna (City) at the specified location by the date and time
cited above. Late Proposals will not be considered. The mere fact that the Proposal was dispatched will not
be considered; the Respondent must ensure that the Proposal is delivered timely. Regardless of cause, late
qualifications will not be accepted and will automatically be disqualified from further consideration. It shall
be at the Respondent's sole risk to assure delivery at the designated office by the designated time. Late
proposals will not be opened and may be returned to the Respondent at the expense of the Respondent or
destroyed if requested.
Solicitation packages can be obtained by downloading from the City's website: http://www.gahanna.gov.
Should you experience problems downloading the solicitation, contact (Kevin Schultz, Senior Director of
Operations via email at kevin.schultz@gahanna.gov). All communications concerning this solicitation must be
directed to the person identified within this solicitation in Section 4. Communications with other City staff may
disqualify you from the evaluation process.
(ATTENTION RFP RESPONDENT - COMPLETE AND RETURN THIS COVER PAGE WITH PROPOSAL)
Respondent's Name: ______________________________________________________ Phone No.: _________________________
(Please print or type company name)
E-Mail Address: ____________________________________________________________ FAX No.: ____________________________
Address ________________________________________________ City ________________ State ________ Zip _______________
By: _________________________________________________________________ Title: _______________________________________
(Name of Authorized Agent)
Signature: _________________________________________________________ Date: ______________________________________

Respondent makes firm offer and is not revocable within one-hundred-twenty (120) days after
response deadline.

Respondent does not make an offer in response to this invitation. Why did you not make an offer?
_____________________________________________________________________________________________________________________
NOTE: ALL PROPOSALS ARE SUBJECT TO THE TERMS AND CONDITIONS HEREIN.

City of Gahanna
Request for Proposals
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City of Gahanna
Request for Proposals
REQUEST FOR PROPOSAL
Construction Manager at Risk for
Flood Mitigation & Plaza Improvements
of Creekside
Release Date: CITY OF GAHANNA, OHIO Request for Proposal: 2026-1
May 8, 2026 200 South Hamilton
Gahanna, OH 43230
Response Deadline: (614) 342-4000
June 12, 2026 at 3:00pm
ADDENDUM ACKNOWLEDGEMENT FORM
All Proposals must be received by the City of Gahanna (City) at the specified location by the date and time
cited above. Late Proposals will not be considered. The mere fact that the Proposal was dispatched will not be
considered; the Respondent must ensure that the Proposal is delivered timely. Regardless of cause, late
qualifications will not be accepted and will automatically be disqualified from further consideration. It shall be
at the Respondent's sole risk to assure delivery at the designated office by the designated time. Late proposals
will not be opened and may be returned to the Respondent at the expense of the Respondent or destroyed if
requested.
Solicitation packages can be obtained by downloading from the City's website: http://www.gahanna.gov. Should
you experience problems downloading the solicitation, contact (Kevin Schultz, Senior Director of Operations, via
email at kevin.schultz@gahanna.gov). All communications concerning this solicitation must be directed to the
person identified within this solicitation in Section 4. Communications with other City staff may disqualify you
from the evaluation process.
(COMPLETE AND RETURN THIS ADDENDUM ACKNOWLEDGEMENT FORM WITH PROPOSAL)
Respondent's Name: ______________________________________________________ Phone No.: __________________________
(Please print or type company name)
By: _________________________________________________________________ Title: ________________________________________
(Name of Authorized Agent)
Signature: _________________________________________________________ Date: _______________________________________

I certify that I have seen and incorporated all applicable addendum materials into the corresponding
submission.
______________________________________________________________________________________________________________________
ALL ADDENDUMS ARE PUBLISHED ON THE CITY WEBSITE AT THE FOLLOWING LOCATION.
http://www.gahanna.gov/invitationtobid/
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Request for Proposals
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City of Gahanna
Request for Proposals
Construction Manager at Risk for
Flood Mitigation & Plaza Improvements
of Creekside
Request for Proposal: 2026-1
1. INTRODUCTION
1.1 Request for Proposals: The City of Gahanna, Ohio, (City) requests the submission of proposals
from qualified firms capable of satisfying the City's needs for construction manager at risk services for flood
mitigation and plaza improvements of Creekside. This project includes the programming and redesign of
the existing plaza and multiuse trail that runs along the Big Walnut Creek and the flood mitigation of the
subterranean parking structure located below the Creekside Plaza and structures. The existing plaza will be
redesigned and renovated for the following functional areas: Public & Private Flood Mitigation, Trail
Improvements, Upper Plaza, Lower Plaza, and Streetscape. The flood mitigation of the parking structure will
be performed at the same time as improvements are being made to the other functional areas.
Respondent proposals will be evaluated and ranked based on the criteria described in this RFP. If a
respondent is available that meets the City's needs, the City may then enter into contract discussions with
the selected respondent. This document provides information to assist respondents in preparing their
responses and facilitates the subsequent evaluation and comparison process. In that regard, this RFP:
* Provides information essential to soliciting meaningful proposals and realistic commitments
from the respondent;
* Specifies the desired format and content of proposals in response to this RFP;
* Outlines the City's evaluation and selection procedures;
* Establishes a schedule for the preparation and submission of proposals; and,
* Establishes a performance standard for the selected respondent.
This RFP and the selected Proposal, in response to this RFP, will be incorporated into the contract resulting
from this solicitation; provided, however, that the contract may contain terms different from or in addition
to this RFP and the successful Proposal as may be deemed necessary or advisable by the City.
2. BACKGROUND
2.1 About Gahanna: The City of Gahanna, population 35,726, is a dynamic and vibrant community.
Gahanna's population is diverse, well-educated, and involved in community, school, and faith activities.
Residents enjoy a wide variety of community amenities, including the shops and restaurants available
throughout the City, walking and biking trails adorning the City, and the second largest amount of park
and open space acreage owned by a municipality in suburban Franklin County.
The City has a strong Mayor-Council form of government. The Mayor is popularly elected by the Citizens
of Gahanna and serves a four-year term. The Mayor serves as the Chief Executive Officer of the City. As the
City's chief administrator and official representative, the Mayor is responsible for the general management
of the City and for seeing that all laws and ordinances are enforced. The Mayor appoints professional
directors and managers to the City's departments, which administer the day-to-day operations of the City.
The City's organizational structure has been designed to support quality services to the citizens and
taxpayers of the community. The day-to-day operations of the City are overseen by the Mayor and
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City of Gahanna
Request for Proposals
appointed department directors and managers. The City is staffed by a mix of full-time, part-time, and
seasonal employees whose compensation and benefits are authorized through three bargaining-unit
contracts and multiple separate annual salary and benefit ordinances.
From the 60+ sworn members of the Police force, who serve and protect the citizens of Gahanna, to the
Parks & Recreation staff who maintain over 750 acres of award-winning parks and open spaces throughout
the City, Gahanna employs 155 full-time and 40 part-time and seasonal employees who keep the City
running. An additional 40 elected and appointed officials serve on City Council or various boards and
commissions.
The City provides a host of public services to its citizens such as: water and sewer utilities, transportation
services, lighting, public safety including 911 dispatching, parks and recreation programming, and a host
of administrative services that support the functioning of a local government. All departments organized
under the structure described herein are considered stakeholders to this project. This would also include
the City Council office.
2.2 Existing Creekside Plaza: Creekside is located in the heart of downtown Gahanna and is
recognized as the central meeting and gathering place of the City. The plaza, located along Mill Street,
plays host to numerous community events throughout the year. The western edge of the plaza is located
along the Big Walnut Creek and Creekside Park and Arboretum. The plaza is connected to other destination
via multiuse trails. Below the plaza is a roughly 300 space parking garage that serves as the primary location
for visitors to park while visiting the park and surrounding businesses.
The primary driver for this project is the flood mitigation of the Big Walnut Creek bank and the adjacent
parking structure. At the same time the City sees the opportunity to improve the plaza space making it an
even more desirable destination. The City is actively redesigning the property from Mill Street west to the
Big Walnut. This project will include the flood mitigation components along with the redesign and
improvements to the upper and lower plaza areas and improvements to the streetscape. ADA access to
the plaza and the trail system is given great consideration.
This project and its elements have been presented to City Council. These presentations can be found on
the City's YouTube page or the link below. Respondents are urged to familiarize themselves with the project
through these resources in preparation of their proposals. Below are brief description of the project
elements being considered with the project.
The project estimate is provided below. This should be utilize to propose costs for this contract recognizing
that pre-construction services should be proposed as a not to exceed amount and that construction
management services will be based on bid costs once returned. It should be noted, as with all public projects
this project is subject to City Council approval and funding. While the City desires to fund this project in
total the overall scope is subject to approval by City Council.
Committee of the Whole Presentation: August 11, 2025
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City of Gahanna
Request for Proposals
Table 01: Project Elements
No. Functional Area Description
Utilities that service the residential and
commercial structures located at the property
need to be relocated out of the flood zone.
1 Private Flood Mitigation
This includes electrical and fire suppression
systems. The garage will need to remain
operational during construction.
Flood Mitigation along the Big Walnut Creek to
protect the garage and plaza is the primary
2 Public Flood Mitigation objective of the project. This includes creek
bank stabilization and clay caps in this area of
the project.
Connecting the Big Walnut multi-use trail to
the upper plaza the addition of a formal stair
3 Trail Improvements and ADA ramp. This also includes the
construction of a retaining wall system that
visually will connect these two areas together.
The upper plaza which serves at the 'roof' of
the parking structure needs to be dry
floodproofed and each of the pavers replaced,
3 Upper Plaza Improvements
modernizing the space. ADA access in both
ramp and stairs will also be reconstructed and
improved.
The lower plaza or lagoon area will see the
lagoon shrunk and a gathering space created.
4 Lower Plaza Improvements This area will be surrounded by amphitheater
style seating and greater connections to the
upper plaza constructed.
Located long Mill Street the entire streetscape
will be reconstructed to coordinate with the
overall plaza design. There are design elements
5 Streetscape Improvements
that will remain in place in these area. In
addition in road traffic calming is being
considered.
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