Opens August 11 ? Effingham Eiche & Kreke Water Main Replacement ? Specifications

Specifications for
City of Effingham
EFFINGHAM TIF EICHE & KREKE WATER MAIN
REPLACEMENT
Kreke Avenue. - Banker Street to Park Street
Eiche Avenue - Banker Street to Fourth Street
Effingham, IL
Project No. 02600811.001
JuLY 2026

City of Effingham
Effingham TIF Eiche & Kreke Water Main Replacement
TABLE OF CONTENTS
PAGE
DIVISION 0 - BIDDING DOCUMENTS
Section 00100 - Advertisement for Bids ................................................................................ 00100: 1-2
EJCDC C-200 - Instructions to Bidders .............................................................................. 00200: 1-13
EJCDC C-410 - Bid Form ..................................................................................................... 00410: 1-8
EJCDC C-430 - Bid Bond ..................................................................................................... 00430: 1-2
EJCDC C-510 - Notice of Award............................................................................................... 00510: 1
EJCDC C-520 - Agreement Form (Contract) ........................................................................ 00520: 1-7
EJCDC C-550 - Notice to Proceed ............................................................................................ 00550: 1
EJCDC C-610 - Performance Bond ....................................................................................... 00610: 1-4
EJCDC C-615 - Payment Bond ............................................................................................. 00615: 1-5
EJCDC C-620 - Contractor's Application for Payment ...................................................... 00620: 1-12
EJCDC C-625 - Certificate of Substantial Completion ............................................................. 00625: 1
EJCDC C-700 - General Conditions .................................................................................... 00700: 1-70
EJCDC C-800 - Supplementary Conditions ................................................................ ......00800: 1-10
EJCDC C-940 - Work Change Directive..............................................................00940: 1
EJCDC C-941 - Change Order ................................................................................................. .00941: 1
DIVISION 1 - GENERAL REQUIREMENTS
Section 01010 - Summary of Work ....................................................................................... 01010: 1-2
DIVISION 2 - SITE WORK
Section 02660 - Water Distribution.................................................................02660: 1-13
Section 02680 - Horizontal Directional Drilling for Water Main................................02680: 1-3
EXHIBIT 1 - City of Effingham - Public Works Department - Water Division
Water Service Line Material Survey............................................................................1
i

ADVERTISEMENT FOR BIDS
CITY OF EFFINGHAM
Effingham Eiche & Kreke Water Main Replacement
General Notice
The City of Effingham (Owner) is requesting Bids for the construction of the following Project:
Effingham Eiche & Kreke Water Main Replacement
Bids for the construction of the Project will be received by the office of the City Clerk located at 201 E.
Jefferson, Effingham, IL 62401, until Tuesday, August 11, 2026 at 11:00 AM local time. At that time the
Bids received will be publicly opened and read in the Council Chambers.
The Project includes the following Work:
The work generally consists of furnishing and installation of water system piping, fittings, valves, and
appurtenances for potable water. Installation will consist of 6"-10" PVC RJ Yelomine HDD and 6"-10"
PVC SDR-21 Water Main along design route. Contractor is responsible for installation of the proposed
main as shown on the plans, installing valves, hydrants, casing, fittings, connections, services, service
relocations, lead/galvanize service removal, and disconnections. This work also includes surface
restoration with various pavements and curbing as detailed in the plans and specifications titled "City
of Effingham Eiche & Kreke Water Main Replacement 2026." The proposed water main is being
installed to replace an existing older and smaller water main.
Additional considerations shall be as detailed and described in the plans and specifications titled "City
of Effingham Eiche & Kreke Water Main Replacement 2026" prepared by Farnsworth Group, Inc.
Provided the Contractor furnishes proof of proper insurance and bonding in a timely manner, it is
anticipated that a Notice of Award of contract will be issued within 30-to-60 days of the date bids are
opened and that a Notice to Proceed will be issued within 10 days of the date of the Notice of Award.
This Project shall reach Substantial Completion by February 28, 2027, and Final Completion by March
30, 2027. Completion dates and requirements are further outlined in the Agreement, document C-520.
Obtaining the Bidding Documents
Information and Bidding Documents for the Project can be found at the following designated website:
https://www.effinghamil.com/bids-and-tabulations/
Bidding Documents may be downloaded from the designated website. The designated website will be
updated periodically with addenda and other information relevant to submitting a Bid for the Project. All
official notifications, addenda, and other Bidding Documents will be offered only through the designated
website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if
any, obtained from sources other than the designated website.
The Issuing Office for the Bidding Documents is also the office of the Engineer for this project:
Farnsworth Group, Inc.
400 W. Jefferson Avenue, Suite A
Effingham, IL 62401
EJCDC(R) C-111, Advertisement for Bids for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 2

Prospective Bidders may examine the Bidding Documents at the Issuing Office Monday through Friday
between the hours of 8:00 AM and 5:00 PM.
Each proposal shall contain the name of every person or firm interested in the same and shall be
accompanied by bid bond, certified check, bank draft, or cashier's check payable to the order of the
Treasurer, City of Effingham, in an amount not less than 5% of the proposal.
The City of Effingham reserves the right to reject any or all bids, waive or not waive any informality in the
bids, and to accept any bid which it deems most favorable to the City.
It is agreed that this bid may not be withdrawn for a period of 45 days from opening thereof or it will be
subject to forfeit the 5% Bid Bond provided with the bid.
It is anticipated that a Notice of Award of a contract will be issued within 30-to-60 days of the date bids
are received and that a Notice to Proceed will be issued within 10 days of the date of the Notice of Award
if contractor provides proper insurance and bonding in a timely manner.
Work on this project is subject to the Prevailing Wage Act (820 ILCS 130). Prevailing Wages, as
determined by the Illinois Department of Labor and the current Prevailing wage ordinance approved by
the City Council, shall be paid. The contractor shall be responsible for submitting all certified payrolls for
the awarded project and for any subcontractor work to the IDOL website pursuant to Public Act 100-
1177. Work on this project is subject to the Illinois Substance Abuse Prevention on Public Works Project
Act (820 ILCS 265) as enacted by P.A. 95-0635.
Pre-bid Conference
There will not be a pre-bid conference for this Project.
Instructions to Bidders.
For all further requirements regarding bid submittal, qualifications, procedures, and contract award,
refer to the Instructions to Bidders that are included in the Bidding Documents.
This Advertisement is issued by:
Owner: City of Effingham
By: Steve Miller
Title: City Administrator
Date: 7/21/26
EJCDC(R) C-111, Advertisement for Bids for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 2

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT
TABLE OF CONTENTS
Page
Article 1- Defined Terms ............................................................................................................................. 1
Article 2- Bidding Documents ..................................................................................................................... 1
Article 3- Qualifications of Bidders ............................................................................................................. 2
Article 4- Pre-Bid Conference ..................................................................................................................... 2
Article 5- Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 3
Article 6- Bidder's Representations and Certifications............................................................................... 4
Article 7- Interpretations and Addenda ..................................................................................................... 4
Article 8- Bid Security ................................................................................................................................. 5
Article 9- Contract Times ............................................................................................................................ 5
Article 10- Substitute and "Or Equal" Items ............................................................................................... 5
Article 11- Subcontractors, Suppliers, and Others ..................................................................................... 6
Article 12- Preparation of Bid ..................................................................................................................... 6
Article 13- Basis of Bid ................................................................................................................................ 7
Article 14- Submittal of Bid ......................................................................................................................... 8
Article 15- Modification and Withdrawal of Bid ......................................................................................... 8
Article 16- Opening of Bids ......................................................................................................................... 9
Article 17- Bids to Remain Subject to Acceptance ..................................................................................... 9
Article 18- Evaluation of Bids and Award of Contract ................................................................................ 9
Article 19- Bonds and Insurance ............................................................................................................... 10
Article 20- Signing of Agreement .............................................................................................................. 10
Article 21- Sales and Use Taxes ................................................................................................................ 11
Article 22- Contracts to Be Assigned ........................................................................................................ 11
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
TOC Page1 of 1

ARTICLE 1-DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions
and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the
meanings indicated below:
A. Issuing Office-The office from which the Bidding Documents are to be issued, and which
registers plan holders.
ARTICLE 2-BIDDING DOCUMENTS
2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents
(together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is
Bidder's responsibility to determine that it is using a complete set of documents in the preparation
of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use
of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.
2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of
the Project and permission to download or distribution of the Bidding Documents does not confer
a license or grant permission or authorization for any other use. Authorization to download
documents, or other distribution, includes the right for plan holders to print documents solely for
their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder
pays all costs associated with printing or reproduction. Printed documents may not be re-sold
under any circumstances.
2.03 Owner has established a Bidding Documents Website as indicated in the Advertisement or
invitation to bid. Owner recommends that Bidder register as a plan holder with the Issuing Office
at such website, and obtain a complete set of the Bidding Documents from such website. Bidders
may rely that sets of Bidding Documents obtained from the Bidding Documents Website are
complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by
Owner.
2.04 Bidder may register as a plan holder and obtain complete sets of Bidding Documents, in the
number and format stated in the Advertisement or invitation to bid, from the Issuing Office.
Bidders may rely that sets of Bidding Documents obtained from the Issuing Office are complete,
unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.
2.05 Plan rooms (including construction information subscription services, and electronic and virtual
plan rooms) may distribute the Bidding Documents, or make them available for examination.
Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from
a plan room are encouraged to register as plan holders from the Bidding Documents Website or
Issuing Office. Owner is not responsible for omissions in Bidding Documents or other documents
obtained from plan rooms, or for a Bidder's failure to obtain Addenda from a plan room.
2.06 Electronic Documents
A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding
Documents are available, such documents will be made available to the Bidders as Electronic
Documents in the manner specified.
1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf)
that is readable by Adobe Acrobat Reader Version 20.009.20063 or later. It is the intent
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 11

of the Engineer and Owner that such Electronic Documents are to be exactly
representative of the paper copies of the documents. However, because the Owner and
Engineer cannot totally control the transmission and receipt of Electronic Documents
nor the Contractor's means of reproduction of such documents, the Owner and
Engineer cannot and do not guarantee that Electronic Documents and reproductions
prepared from those versions are identical in every manner to the paper copies.
B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon
complete sets of Electronic Documents of the Bidding Documents, described in
Paragraph 2.06.A above. However, Bidder assumes all risks associated with differences
arising from transmission/receipt of Electronic Documents versions of Bidding Documents
and reproductions prepared from those versions and, further, assumes all risks, costs, and
responsibility associated with use of the Electronic Documents versions to derive information
that is not explicitly contained in printed paper versions of the documents, and for Bidder's
reliance upon such derived information.
ARTICLE 3-QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, after submitting its Bid and within
10 days of Owner's request, Bidder must submit the following information:
A. Written evidence establishing its qualifications such as financial data, previous experience,
and present commitments.
B. A written statement that Bidder is authorized to do business in the state where the Project
is located, or a written certification that Bidder will obtain such authority prior to the
Effective Date of the Contract.
C. Bidder's state or other contractor license number, if applicable.
D. Subcontractor and Supplier qualification information.
E. Other required information regarding qualifications.
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
ARTICLE 4-PRE-BID CONFERENCE
4.01 A non-mandatory pre-bid conference will be held at the time and location indicated in the
Advertisement or invitation to bid. Representatives of Owner and Engineer will be present to
discuss the Project. Bidders are encouraged to attend and participate in the conference; however,
attendance at this conference is not required to submit a Bid.
4.02 Information presented at the pre-Bid conference does not alter the Contract Documents. Owner
will issue Addenda to make any changes to the Contract Documents that result from discussions
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 11

at the pre-Bid conference. Information presented, and statements made at the pre-bid
conference will not be binding or legally effective unless incorporated in an Addendum.
ARTICLE 5-SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
5.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way,
easements, and other lands furnished by Owner for the use of the Contractor. Any additional
lands required for temporary construction facilities, construction equipment, or storage of
materials and equipment, and any access needed for such additional lands, are to be
obtained and paid for by Contractor.
5.02 Existing Site Conditions
A. Underground Facilities: Underground Facilities are shown or indicated on the Drawings,
pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in
Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the
presence or location of Underground Facilities are not intended to be categorized, identified,
or defined as Technical Data.
5.03 Other Site-related Documents
A. No other Site-related documents are available.
5.04 Site Visit and Testing by Bidders
A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and
adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the
Site.
B. A Site visit is scheduled following the pre-bid conference. Maps to the Site will be available
at the pre-Bid conference.
C. Bidders visiting the Site are required to arrange their own transportation to the Site.
D. All access to the Site other than during a regularly scheduled Site visit must be coordinated
through the Owner. Bidder must conduct the required Site visit during normal working hours.
E. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site
conditions.
F. On request, and to the extent Owner has control over the Site, and schedule permitting, the
Owner will provide Bidder general access to the Site to conduct such additional
examinations, investigations, explorations, tests, and studies as Bidder deems necessary for
preparing and submitting a successful Bid. Owner will not have any obligation to grant such
access if doing so is not practical because of existing operations, security or safety concerns,
or restraints on Owner's authority regarding the Site. Bidder is responsible for establishing
access needed to reach specific selected test sites.
G. Bidder must comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 3 of 11

schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
H. Bidder must fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
5.05 Owner's Safety Program
A. Site visits and work at the Site may be governed by an Owner safety program. If an Owner
safety program exists, it will be noted in the Supplementary Conditions.
5.06 Other Work at the Site
A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the
general nature of other work of which Owner is aware (if any) that is to be performed at the
Site by Owner or others (such as utilities and other prime contractors) and relates to the
Work contemplated by these Bidding Documents. If Owner is party to a written contract for
such other work, then on request, Owner will provide to each Bidder access to examine such
contracts (other than portions thereof related to price and other confidential matters), if any.
ARTICLE 6-BIDDER'S REPRESENTATIONS AND CERTIFICATIONS
6.01 Express Representations and Certifications in Bid Form, Agreement
A. The Bid Form that each Bidder will submit contains express representations regarding the
Bidder's examination of Project documentation, Site visit, and preparation of the Bid, and
certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should
review these representations and certifications, and assure that Bidder can make the
representations and certifications in good faith, before executing and submitting its Bid.
B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express
representations and certifications when it executes the Agreement.
ARTICLE 7-INTERPRETATIONS AND ADDENDA
7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the
Bidding Documents.
7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to
Engineer in writing. Contact information and submittal procedures for such questions are as
follows:
A. Farnsworth Group, Inc.
Roger Nuxoll, PLS, PE
Sr. Project Engineer
Email: rnuxoll@f-w.com (preferred)
Phone: 217-342-5668
7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions
will be issued by Addenda delivered to all registered plan holders. Questions received less than
seven days prior to the date for opening of Bids may not be answered.
7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or
clarifications will be without legal effect. Responses to questions are not part of the Contract
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 4 of 11

Documents unless set forth in an Addendum that expressly modifies or supplements the Contract
Documents.
ARTICLE 8-BID SECURITY
8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five (5)
percent of Bidder's maximum Bid price (determined by adding the base bid and all alternates) and
in the form of a Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the
General Conditions. Such Bid bond will be issued in the form included in the Bidding Documents.
8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the
contract to such Bidder, and such Bidder has executed the Contract, furnished the required
Contract security, and met the other conditions of the Notice of Award, whereupon the Bid
security will be released. If the Successful Bidder fails to execute and deliver the Contract and
furnish the required Contract security within 15 days after the Notice of Award, Owner may
consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder
will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner's
damages in the case of a damages-form bond. Such forfeiture will be Owner's exclusive remedy if
Bidder defaults.
8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving
the award may be retained by Owner until the earlier of 7 days after the Effective Date of the
Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will
be released.
8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving
the award will be released within 7 days after the Bid opening.
ARTICLE 9-CONTRACT TIMES
9.01 The number of days within which, or the dates by which, the Work is to be (a) substantially
completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set
forth in the Agreement.
9.02 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial
Completion, or completion of the Work in readiness for final payment, are set forth in the
Agreement.
ARTICLE 10-SUBSTITUTE AND "OR EQUAL" ITEMS
10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified
or described in the Bidding Documents, and those "or-equal" or substitute or materials and
equipment subsequently approved by Engineer prior to the submittal of Bids and identified by
Addendum. No item of material or equipment will be considered by Engineer as an "or-equal" or
substitute unless written request for approval has been submitted by Bidder and has been
received by Engineer at least 15 days prior to the deadline for receipt of bids. Each such request
must comply with the requirements of Paragraphs 7.05 and 7.06 of the General Conditions, and
the review of the request will be governed by the principles in those paragraphs. The burden of
proof of the merit of the proposed item is upon Bidder. Engineer's decision of approval or
disapproval of a proposed item will be final. If Engineer approves any such proposed item, such
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 5 of 11