Statewide Window Washing

Location:	Vermont
Posted:	Jan 29, 2026
Due:	Feb 18, 2026
Agency:	State of Vermont
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

Attachment Preview

AoA/BGS

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

SEALED BID

REQUEST FOR PROPOSAL

BGS STATEWIDE WINDOW WASHING

ISSUE DATE

BIDDERS CONFERENCE

QUESTIONS DUE

RFP RESPONSES DUE BY

January 29, 2026

None

February 10, 2026, 4:30 PM (EST)

February 18, 2026, 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS

ASSOCIATED WITH THIS RFP WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH

UPDATED INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO

PERIODICALLY CHECK THE ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS,

RELEASES AND ADDENDUMS ASSOCIATED WITH THIS RFP.

STATE CONTACT:

E-MAIL:

James Meyers, State Senior Purchasing Agent

BGS.OPCVendorDocs@vermont.gov

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the

Department of Buildings and General Services (hereinafter the “State”) is seeking to

establish contracts with one or more companies that can provide Statewide Window

Washing.

1.2. CONTRACT PERIOD: The State anticipates the start date for such contract(s) will be

05/01/2026 and an end date of October 9, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be

addressed in writing to the State Contact listed on the front page of this RFP. Actual or

attempted contact with any other individual from the State concerning this RFP is strictly

prohibited and may result in disqualification.

1.4. BIDDERS’ CONFERENCE: A bidders’ conference will not be held.

1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of

this RFP or wishing to comment on any requirement of the RFP must submit specific

questions in writing no later than the deadline for question indicated on the first page of

this RFP. Questions may be e-mailed to the point of contact on the front page of this

RFP. Questions or comments not raised in writing on or before the last day of the

question period are thereafter waived. At the close of the question period a copy of all

questions or comments and the State's responses will be posted on the State’s web site

http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort will be made to post this

information as soon as possible after the question period ends, contingent on the

number and complexity of the questions. All information provided by vendors during

this process will be public and bidders shall not provide confidential information, except

as described in 4.1 below.

1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the

State through the issuance of an Addendum to this RFP and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are

not to be considered.

2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:

2.1. The State of Vermont is interested in obtaining bids to meet the following business

needs: Window washing at various state-owned buildings listed below:

2.1.1. The contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at the Waterbury State Office

Complex. A map of the complex is included with this Request for Proposal. (Site

Map Included)

2.1.1.1. “A” Building with connectors to “F” and “D” Buildings

2.1.1.2. “H” Building which includes “F”, “G”, “H”, and “E” and the connector

between “F” and “E” and the connector between “E” and “D”.

2.1.1.3. “B” Building which includes “C” and “D” buildings.

2.1.2. Contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at the Edward J Costello

Courthouse at 32 Cherry Street in Burlington, VT.

Revised: March 18, 2025

2.1.3. Contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at Caledonia Superior

Courthouse at 1126 Main Street in St. Johnsbury, VT.

2.1.4. Contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at the Orleans Superior

Courthouse at 217 Main Street in Newport, VT.

2.1.5. Window washing at Orlans Superior Court to be done in May before window

A/C units are installed for season.

2.1.6. Contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at the Brattleboro State Office

Building, 232 Main Street, Brattleboro, VT

2.1.7. Contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at the Windham Superior

Courthouse at 30 Putney Rd. in Brattleboro, VT.

2.1.8. Contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at the Windsor Superior

Courthouse at 82 Railroad Row, White River Jct., VT

2.1.9. Contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at the Addison Superior

Courthouse at 7 Mahady Ct. in Middlebury, VT.

2.1.10. Contractor Contractor shall provide all labor, materials, and equipment necessary

to satisfactorily complete window washing services at the Bennington State

Office Building at 324 Main Street in Bennington, VT.

2.1.11 Contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at the Bennington State Office

Building at 200 Veterans Dr. in Bennington, VT.

2.1.12. Contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at 5 Parry Street, Barre, VT -

McFarland State Office Building

2.1.13. Contractor shall provide all labor, materials, and equipment necessary to

satisfactorily complete window washing services at 116 State Street,

Montpelier, VT - Agency of Agriculture

2.1.14. Window washing at 116 State St Montpelier to be done in May before

window AC units are installed for season.

2.2. The window washing is to take place between May 1st, 2026, and October 9th, 2026.

2.2.1

All work performed shall be scheduled by the Contract Coordinator or the District

Facility Manager. All work shall be performed Monday through Friday during

normal working hours. Normal working hours are defined as Monday through

Friday, 7:00 a.m. to 4:30 p.m.

2.2.2. The contractor is to keep work area clean and cannot block exits or hallways

during the cleaning process.

Revised: March 18, 2025

2.2.3. All equipment used in this contract shall be in good operating condition, capable

of producing professional-looking results.

2.2.4. The contractor, at no additional cost, shall repair damaged furnishings, facilities,

or other property of the State. Determination of the need for and extent of any

repair work is at the sole discretion of the State of Vermont, Contract Coordinator.

2.2.5. Windows and screens are to be washed inside and out. This is to include the

area between the window and screen.

2.2.6. The windows to be cleaned are all the exterior windows glass on the building

including skylights, storefronts, sidelights, and doors.

2.2.7. Work is to be done in accordance with Vermont Occupational Safety and Health

Regulations (VOSHA).

2.2.8. Safety plans identifying the scope of work, building locations, personnel, training,

materials, tools, and equipment will be required prior to commencement of work.

3. GENERAL REQUIREMENTS:

3.1 PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and

all costs that Bidder wishes the State to consider must be submitted for consideration. If

applicable, all equipment pricing is to include F.O.B. delivery to the ordering facility. No

request for extra delivery cost will be honored. All equipment shall be delivered

assembled, serviced, and ready for immediate use, unless otherwise requested by the

State.

3.1.1 Prices and/or rates shall remain firm for the initial term of the contract. The pricing

policy submitted by Bidder must (i) be clearly structured, accountable, and auditable

and (ii) cover the full spectrum of materials and/or services required.

3.1.2 Cooperative Agreements. Bidders that have been awarded similar contracts

through a competitive bidding process with another state and/or cooperative are

welcome to submit the pricing in response to this solicitation.

3.2 STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses

and select the Bidder(s) as may be determined to be in the best interest of the State and

consistent with the goals and performance requirements outlined in this RFP. The State

of Vermont reserves the right to obtain clarification or additional information necessary to

properly evaluate a proposal. Failure of bidder to respond to a request for additional

information or clarification could result in rejection of that bidder's proposal. To secure a

project that is deemed to be in the best interest of the State, the State reserves the right

to accept or reject any and all bids, in whole or in part, with or without cause, and to

waive technicalities in submissions. The State also reserves the right to make purchases

outside of the awarded contracts where it is deemed in the best interest of the State.

3.2.1 Best and Final Offer (BAFO). At any time after submission of Responses and

prior to the final selection of Bidder(s) for Contract negotiation or execution, the

State may invite Bidder(s) to provide a BAFO. The state reserves the right to

request BAFOs from only those Bidders that meet the minimum qualification

requirements and/or have not been eliminated from consideration during the

evaluation process.

3.2.2. Presentation. An in-person or webinar presentation by the Bidder may be

required by the State if it will help the State’s evaluation process. The State will

Revised: March 18, 2025

factor information presented during presentations into the evaluation. Bidders will

be responsible for all costs associated with providing the presentation.

3.3. CONFLICTS OF INTEREST:

3.3.1 Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a

business entity has interests (for example, customers, partners, contracts) that

could undermine, or reasonably be perceived to undermine, its faithful and

unbiased performance of a contract with the State that may result from this

solicitation.

3.3.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an

individual, agent or employee of a bidder could undermine, or reasonably be

perceived to undermine, its faithful and unbiased performance of a contract with

the State that may result from this solicitation.

3.3.3. Requirements: The State does not seek to contract with any individual or

business entity having a conflict of interest which cannot be mitigated to the

State’s satisfaction. To ensure the State’s awareness of actual, potential, or

reasonably perceived PCOIs and OCOIs, bidders shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations

and activities and identify actual, potential, or reasonably perceived PCOIs or

OCOIs relative to a contract with the State that may result from this solicitation.

b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of

any facts that may cause a reasonably prudent person to perceive a PCOI or

OCOI with respect to a contract with the State that may result from this solicitation.

Disclose, also, any actions proposed to mitigate the PCOI or OCOI.

3.3.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be

mitigated to the State’s satisfaction and may discuss the conflict with the bidder if

and to the extent the State deems discussion necessary to its determination. The

State reserves the right to (a) reject from further consideration any proposal having

a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b)

terminate a contract upon discovery that a contractor failed to disclose facts

pertaining to a PCOI or OCOI in its proposal, or otherwise misrepresented relevant

information to the State.

3.4. WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with

Section 32 of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54),

Bidders must comply with the following provisions and requirements.

3.4.1.

Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete

the appropriate section in the attached Certificate of Compliance for purposes of

self-reporting information relating to past violations, convictions, suspensions, and

any other information related to past performance relative to coding and

classification of workers. The State is requiring information on any violations that

occurred in the previous 12 months.

3.4.2. Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are

hereby notified that upon award of contract, and prior to contract execution, the

State shall be provided with a list of all proposed subcontractors and

Revised: March 18, 2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Statewide Window Washing	02/10/2026 04:30PM		02/18/2026 04:30PM